SAM #36C25926Q0672

Sole Source Software Updates and Support for Rauland-Borg Nurse Call System at Sheridan VA Medical Center

This procurement opportunity is for software updates and ongoing support for the Rauland-Borg Nurse Call System at the Sheridan VA Medical Center in Wyoming. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 19 (NCO 19) - Sheridan VA Medical Center - OEM Highlight: - Rauland-Borg is the Original Equipment Manufacturer (OEM) for the Nurse Call System - Vendors: - Beacon Communications, LLC is the only authorized regional service provider for these updates, as confirmed by Rauland-Borg - Products/Services Requested: - Software updates for the Rauland-Borg Nurse Call System (Responder 5) - Maintenance and support services, including: - Software updates, patches, fixes, and security updates - New software releases - On-site service - Staff training by a Clinical Application Specialist - 20 annual support hours - Continued support for previous software releases for one year after discontinuance or new release - Unique/Notable Requirements: - Only Rauland-Borg authorized regional service providers are eligible to perform the updates and support - No other vendors are considered capable of meeting the requirement - Support must include both current and previous software releases for a defined period - The procurement is sole source and not open for general competition unless a firm can demonstrate it meets all requirements

Description

Special Notice

Special Notice

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REQUIREMENT: Rauland-Borg Nurse Call System Software Updates CONTRACTOR: Beacon Communications, LLC The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 19 intends to award a sole source Firm-Fixed-Price (FFP) purchase order to Beacon Communications, LLC, 7810 Shaffer PKWY STE 120, Littleton, Colorado, 80127. The Original Equipment Manufacturer (OEM) utilizes authorized regional service providers. A sole source confirmation letter from the OEM, dated May 7, 2026, confirms Beacon Communications, LLC is the only source capable of providing the required software updates for the Rauland-Borg Nurse Call System utilized by the Sheridan, WY, VA Medical Center. Market research also confirms there are no other sources capable of meeting the Government s requirement. THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE PROPOSALS; however, any firm that believes it can meet the requirements may give written notification prior to the response due date and time. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirement for the estimated period of performance. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Government will proceed with the award. The Government will not be responsible for any costs incurred by responding to this notice. Contractors must be registered in the System for Award Management (SAM) at www.sam.gov at the time of the response due date. Responses are due by August 6, 10:00 AM (local Mountain Time). All responses shall be submitted via e-mail to aaron.thurber@va.gov. Telephone requests will not be accepted.

A Justification and Approval (J&A) will be executed by the Contracting Activity for the contract and will be posted to Contract Opportunities, as required by the Revolutionary FAR Overhaul (RFO) 12.202(b). Please see the attached Statement of Work.

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