SAM #FA282326QA107

Department of Commerce Conference Room 224 AV System Upgrade

The Department of Commerce is seeking a comprehensive upgrade of Conference Room 224's audio and video technology, with a focus on modern, integrated solutions from leading OEMs. - Government Buyer: - Department of Commerce - Products and Equipment Requested: - MultiSync 98" LED LCD Public Display (1 unit) - Tilting TV wall mount for 110" TVs (1 unit, 5-year warranty) - PoE Bridging Endpoint for AV-to-USB Bridging (1 unit) - ClickShare Gen 2 Wireless Conferencing Solution (1 unit) - NC Series PTZ Conference Camera, 12x optical zoom (1 unit) - 4K 18G Multiview Presentation Seamless Switcher and Scaler (1 unit) - DMR Essentials 4K60 4:4:4 Transmitter (1 unit) - DMPS Essentials 4K Multiformat 2x1 AV Switch and Receiver (1 unit) - High-Definition 10.1" Touch Screen Controller Tablet (1 unit) - Table Top Stand for 7" and 10" Touchscreen Controller (1 unit) - AV Line 24x1G Ultra90 PoE++ Managed Switch (1 unit) - Ceiling Array Microphone, 24 inch (1 unit) - Network Analog I/O Processor (1 unit) - 4-Channel Power Amplifier, 60W (1 unit) - 4.5" Two-Way Ceiling Speaker with 70/100v Transformer (1 unit) - 27 Unit Equipment Rack (1 unit) - SmartPro Series Line-Interactive Sine Wave UPS, 2200VA/1920W (1 unit) - Steel and Flanged Blank Panel, 1U (1 unit) - 1.4KW single-phase 120V Basic PDU, 14 NEMA 5-15R outlets (1 unit) - Adapter Ring with 4 Adapters (1 unit) - 6 FT Express Under Carpet Kit (1 unit) - 3FT Express Under Carpet Extender Kit (1 unit) - Cables, Connectors, and Accessories (1 set) - Services Requested: - Installation and programming of all components, including removal of existing display and bracket - End-user training session on system operation and troubleshooting - Technical support and OEM pass-through warranty, including 24x7 support, maintenance, upgrades, spares, and emergency support - Unique/Notable Requirements: - Delivery required within 120 days of order - All equipment must be new and include OEM warranty - Installation, training, and technical support are integral to the procurement - OEMs Highlighted: - NEC (MultiSync displays) - Barco (ClickShare) - Crestron (DMR, DMPS, touch panels) - Shure (ceiling array microphones) - QSC (network audio processors, amplifiers) - Tripp Lite (UPS, PDU) - Middle Atlantic (equipment racks) - Atlona, Extron, or comparable (AV switching/distribution) - Estimated contract value: $75,000 - $200,000 - Past performance and proof of authorized reseller status may be required

Description

Scope: Commercial Conference Room A/V system upgrade, physical installation, integration, programming, and user training.

Timelines

Physical Walkthrough: August 4, 2026, at 10:15 AM CDT (Meet in front of Bldg 350). Questions Deadline: August 5, 2026 (Submitted via email). Quotes Due Date: August 11, 2026, at 12:00 PM CDT (Aligns SAM notice, Combo document, and Site Visit Memo).

Submission Checklist (Single PDF)

To be rated Technically Acceptable, vendors must submit:

Technical Volume: Detailed product list (manufacturer & model numbers), proof of authorized reseller status, and active industry-standard technician programming certifications. Past Performance: 1 to 3 references of similar complexity completed within the last 3 years (Federal, State, Local, or Commercial). Price Volume: FFP quote for CLIN 0001 with an itemized unit breakdown, firm for at least 60 calendar days. Admin Data: Active CAGE code and Unique Entity Identifier (UEI).

See attached:  

Combo

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