SAM #2026-PZI-1777

AV System Preventive Maintenance and Support for VTC Center at Hanscom AFB

This opportunity is for a service and preventive maintenance contract supporting two Audio Visual (AV) rooms in the Video Teleconferencing (VTC) Center at Hanscom Air Force Base, managed by the 66th Air Base Group Communications and Information Division (66ABG/SC) of the U.S. Air Force. - Government Buyer: - U.S. Air Force, 66th Air Base Group Communications and Information Division (66ABG/SC), Hanscom AFB - OEMs and Vendors Mentioned: - LG (monitors) - APC (power filters) - Crestron (touchscreens, controllers, digital media systems, extenders, signage) - Polycom (VTC CODEC and camera) - SIIG (video capture device) - Shure (microphones) - Biamp (Tesira DSP and expanders) - Extron (amplifier, speakers, table box) - Pakedge (AV switch) - Middle Atlantic (rack, rack light) - Products/Services Requested: - Preventive maintenance and service for two AV rooms, including: - Two annual preventive maintenance visits (every 6 months) - Telephone support (business hours) - Onsite support within 48 hours if remote support fails - Equipment supported includes: - 2 LG 65-inch monitors (LGE65UV340C) - 2 APC Power Filters (APCC2) - 2 Crestron 8G Digital Media Receivers and Room Controllers (DMRMCSCALERC) - 2 Crestron 8G Digital Media 201C Transmitters (DMTX201C) - 1 Crestron DMPS 300 Digital Presentation System (DMPS3300C) - 1 Polycom Group 500 720P CODEC and 12x Camera (J720064250001) - 2 Shure MX396C microphones (MX396C) - 1 Extron 70 V 60-Watt Amplifier (60144901) - 1 Pair Extron ceiling speakers (FF220T) - 1 Crestron TSW1060NCBS touchscreen (TSW1060NCBS) - 2 Crestron Engrave meeting room availability signs (SC102) - Additional AV components (see full line items) - Unique/Notable Requirements: - Contractor must be a local AV service company within 100 miles of Hanscom AFB - Support covers both classified SVTC (DISA GVS network) and unclassified Microsoft Teams environments - Total Small Business Set Aside under NAICS 811210 - Contract includes a base year plus four option years (total five years) - All equipment and service line items are detailed in the attachments

Description

 Combined Synopsis/Solicitation for VTC and Touch panel Replacement for AV Sys B1612

Contract Specialist: Eva K Leavitt

Procurement Contracting Officer (PCO): Eva K Leavitt

1.  This is a combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

NOTE

All instructions, templates, and formats contained herein should explicitly be adhered to; otherwise, a quote is determined to be incomplete and may not be considered for award.

If you are the apparent awardee, the Government will notify you immediately by sending a copy of the contract for your signature.  The signed contract shall be returned to the Government within 24 hours once it is received and will then be distributed once the contract is awarded.  If you do not meet the required deadline, the Government reserves the right to award to the next technically acceptable offeror.  The Government reserves the right to enter into discussions with all, some, or none of the offerors.

2.  Solicitation Number: 2026-PZI-1777

3.  This Synopsis/Solicitation is issued as a Request for Quote (RFQ)

4.  Provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01

5.  A notice regarding any set-aside: Total Small Business Set Aside

6.  NAICS Code: 811210

10.  Description of requirements for the items to be acquired:

 The 66th Air Base Group Communications and Information Division (66ABG/SC) provides Hanscom AFB with network services to all the buildings on base.  The 66ABG/SC division has a requirement for a service and preventive maintenance contract for two Audio Visual (AV) rooms in the Video Teleconferencing (VTC) Center located on the 2nd floor of building 1612. One room provides Classified SVTC capability on the DISA GVS network, while the other room provides unclassified Microsoft Teams capability.

11.  Date of delivery / Period of Performance: 8/1/2026 - 7/31/2031 (includes Base plus 4 option years)

12.  Place(s) of Delivery and Acceptance:  Hanscom Air Force Base, MA

15. The name of the individuals to contact for information regarding the solicitation are: Contract Specialist: Eva Leavitt at eva.leavitt@us.af.mil or Contracting Officer: Eva Leavitt at eva.leavitt@us.af.mil.

All questions are due on or before  3:00 PM ET, July 27, 2026. Answers will be posted to SAM.gov not later than July 28, 2026.

Offers shall be emailed to Contract Specialist Eva Leavitt via e-mail at eva.leavitt@us.af.mil and Contracting Officer Eva Leavitt via e-mail at eva.leavitt@us.af.mil. Please DO NOT post offers to SAM.gov[MMMCUAA7] . Failure to respond to both may result in being technically unacceptable.

Offers are due on or before 3:00 PM ET , August 3, 2026.  Offers shall be valid for a period no less than 90 days . Please request read receipt on all submitted quotes.

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