Missouri BUYS #OA ITSD 0000000029SL

Missouri Solicits Cloud-Based Motor Pool Management System for State Fleet

The State of Missouri is seeking a cloud-based Motor Pool Management System to automate and manage its state vehicle fleet. - Government Buyer: - State of Missouri, Office of Administration, Information Technology Services Division (General Services Fleet) - Buyer: Steven Autrey - Products and Services Requested: - Cloud-based motor pool management software licenses for up to 120 vehicles/assets (with annual renewals) - Additional software modules (as needed) - Cloud hosting services for the system - Hardware components (kiosks, key cabinets, keyless entry devices) if applicable - Mobile application functionality (optional, with annual fees) - Annual maintenance and support services - Implementation and data migration services - Training for up to eight State Fleet representatives (web and on-site) - Hourly support services and miscellaneous expenses - Unique or Notable Requirements: - System must support automated vehicle reservation, dispatch (via keyless entry or kiosk), telematics integration, and real-time data/alerts - Integration with state systems for driver license validation and billing - Multi-location support and comprehensive reporting/dashboards - Vendors must have at least 5 years of fleet management experience and 2 years of motor pool experience - Ongoing maintenance, support, and hosting required for the contract duration - No specific OEMs or vendors are named in the solicitation - The contract is for one year with two optional one-year renewals

Description

This solicitation is an Invitation for Bid (IFB) for a cloud-based Motor Pool Management System to be used by the Office of Administration Information Technology Services Division on behalf of the Office of Administration General Services Division in Missouri. The procurement includes software licenses for up to 120 vehicles/assets, hosting fees, hardware options such as kiosks and key cabinets, mobile app fees, annual maintenance, implementation, hourly fees, training, and miscellaneous expenses. The contract period is one year from the date of award, and the solicitation is open for bids until August 19, 2026. Vendors must be registered in MissouriBUYS and comply with various business compliance exhibits to be considered for award.

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