Virginia Danville Civic Plus #26-27-001

Tree Trimming and Vegetation Management Services for Westfork Substation Feeder 81-5 Circuit

The City of Danville, Virginia is seeking qualified vendors to provide comprehensive tree trimming and vegetation management services for the Westfork Substation Feeder 81-5 Circuit. - Government Buyer: - City of Danville, Danville Utilities, Purchasing Department (Director: Carol Henley) - Scope of Work: - Tree trimming, brush removal (3,227,043 ft²), linear trims (46,992 ft), removals (346), wall trim, vine control, and pole special removals - Coverage spans approximately 80.53 miles of electrical circuit - Work plans, scheduling, reporting, audits, and invoicing managed via the MyRowKeeper digital platform - Products/Services Requested: - Tree trimming and vegetation management services (no specific OEMs or equipment specified) - Digital workflow and reporting platform (MyRowKeeper) - Notable Requirements: - Compliance with Virginia Uniform Building Code, VDOT Specifications, safety, insurance, and equal employment laws - Use of MyRowKeeper for workflow, reporting, and invoicing - Training and audit support included - 5% retainage/escrow withheld from each invoice until contract completion - Accessibility standards (Section 508, WCAG 2.1 Level AA) apply if IT is provided - No bonds or liquidated damages required - Proposal Submission: - Electronic via eVA portal or mail/hand delivery (not both for same offeror) - Proposal binding for 90 days - Period of Performance: - Work to commence within five days of Notice to Proceed - Estimated completion: 80.53 weeks (based on circuit miles) - Specific contract duration TBD

Description

This solicitation is a Request for Proposals (RFP) to secure a qualified vendor to perform tree trimming services for the Whitmell and Tunstall Substation Circuits, specifically the Westfork Substation Feeder 81-5 Circuit. The scope includes tree trimming to maintain the circuits and ensure safety and reliability. A pre-proposal meeting is scheduled for July 29, 2026, with the proposal submission deadline on August 13, 2026. The work must conform to the Virginia Uniform Building Code and related contract documents.

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