SAM #SPE603-26-R-0529

Operation and Maintenance of Air Force Fuel Storage and Distribution Facilities in the Southwest Region

This opportunity seeks contractors to operate, maintain, and manage government-owned fuel storage and distribution facilities at four U.S. Air Force bases in New Mexico and Arizona. - Government Buyer: - Defense Logistics Agency (DLA) Energy, DLA Energy Americas West, Bulk Petroleum Services - U.S. Air Force Southwest Region - Locations Covered: - Cannon AFB, NM - Holloman AFB, NM - Davis Monthan AFB, AZ - Luke AFB, AZ - Scope of Services: - Aircraft and ground fuel services, including refueling operations - Management, maintenance, and operation of fuel storage and distribution facilities and equipment - Bulk petroleum services: receipt, storage, issue, inventory control, quality assurance, and reporting - Maintenance of facilities, systems, vehicles, and equipment - Operation of self-service automated service stations and 24/7 ground fuel support - Environmental, safety, and security compliance - Initial and recurring training for contractor personnel - Key Equipment and Products: - Contractor-furnished mobile refueling assets, including: - Aviation truck refuelers (3,000, 5,000, and 7,000 gallon; part numbers: 2320-01-703-2136, 2320-01-705-4066, 2320-01-707-8843) - Hydrant servicing vehicles (compliant with EI 1529 and SAE-AS-5877) - Ground product refuelers (with flow meters, vapor recovery, off-road capability) - Notable Requirements: - All refueling vehicles must meet NFPA 407 and EI standards - Strict adherence to federal, state, and military safety, security, and environmental directives - Key personnel roles specified (e.g., Terminal Manager, Fuel Distribution System Mechanic) - Set aside for Service-Disabled Veteran Owned Businesses (SDVOSB) and other small business categories - Four separate firm fixed-price contracts anticipated (one per base) - OEMs and Vendors: - No specific OEMs or commercial vendors are named; contractors must provide compliant vehicles and equipment - Contract Structure: - Four-year base period, five-year option period, and up to six-month extension possible - Services contracted monthly, with 12 months per line item per year

Description

Defense Logistics Agency (DLA) Energy is issuing a Request for Proposal (RFP) for Alongside Aircraft Refueling Services to include managing, maintaining, and operating Government Owned, Contractor-Operated (GOCO) facilities and equipment at Cannon, AFB, NM, Holloman AFB, NM, Davis Monthan AFB, AZ, and Luke AFB, AZ. The Contractor will ensure safe, accurate, and timely handling, quality control, and accountability of all Defense Wide Working Capital Fund (DWWCF)-owned petroleum products under their control.

The Contractor will perform required maintenance to ensure facilities, associated systems, vehicles, and equipment remain operational to meet the base mission. The Contractor will comply with environmental protection, safety, and security directives. The Contractor will conduct required training to ensure personnel are fully qualified to perform Performance Work Statement (PWS) tasks.

The Contractor shall conduct all necessary fuels operations to support base operations, airshows and special events, deployments, exercises, and contingencies under normal conditions, as well as, during periods of heightened security, inclement weather, or other unique situations. Operations must be safely and efficiently conducted to receive, store, transfer, issue, and account for products with appropriate controls to ensure fuel quality, maintain inventory accuracy, and ensure no environmental impact.

The Contractor shall operate and maintain the self-service automated service station facilities, equipment, and systems and ensure sufficient product is available to provide 24 hours a day, seven days a week support of ground fuels. The Contractor shall perform required tasks to ensure fuel is properly accounted for and issued to only authorized users.

This procurement will be 100% set aside for Service-Disabled Veteran Owned Business (SDVOSB) under NAICS code 493190 (Other Warehouse and Storage). The Government anticipates issuing one solicitation and awarding four (4) firm fixed-price contracts for Cannon AFB, NM, Holloman AFB, NM, Davis Monthan AFB, AZ, and Luke AFB, AZ. These requirements will be for a four-year base period (December 01, 2026 – November 30, 2030), a five-year option period (December 01, 2030 – November 30, 2035), and a option to extend the contract s for up to six individual months (December 01, 2035 – May 31, 2036).This procurement will be solicited under full and open competition after exclusion of sources.

The solicitation will be published electronically on the SAM website at https://sam.gov/. Interested companies responding to the solicitation will be required to register in the System for Award Management (SAM) and Procurement Integrated Enterprise Environment (PIEE).

Dates of the Pre-Preproposal conference, in conjunction with the site visits, will be listed in the solicitation or via amendment. Offerors will be required to submit in writing to the Contract Specialist (via e-mail) the name(s) of the individual(s) who plan to attend.

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