SAM #36C24226Q0823

Sole Source Upgrade: Zeiss Windows 10 IoT LTSC Kits and Installation for VA Ophthalmic Devices

This notice announces the VA New York Harbor Healthcare System's intent to award a sole source contract for Zeiss Windows 10 IoT LTSC upgrade kits and installation services for ophthalmic diagnostic devices. - Agency: Department of Veterans Affairs, Margaret Cochran Corbin VA Medical Center - Sole source contract to PROAIM Americas, LLC (authorized Zeiss distributor) - OEM: Carl Zeiss Meditec USA, Inc. - Products: - Zeiss HFA3 KIT UPGRADE WIN 10 IOT (part number 266002-1187-465) - Zeiss CIRRUS KIT UPGRADE WIN 10 IOT (part number 266002-1187-464) - Total: 4 HFA3 kits, 5 Cirrus kits for specific serial numbers at VA campuses in Brooklyn, Jamaica Plains, Staten Island, and New York - Services: - On-site installation, software validation, technical support - Compliance with VA OIT, Biomedical Engineering, and cybersecurity standards (TIC, FISMA, NIST 800-53) - Only Zeiss-certified personnel permitted for service and repair - Purpose: Upgrade devices to a federally approved OS baseline, ensure device hardening, and secure network integration - Period of performance: 30 days after receipt of order (ARO) - Commercial opportunity is limited due to sole source justification, but similar upgrades may be required at other VA facilities in the future - Estimated contract value: $50,000 - $120,000 (based on typical OEM upgrade kit and installation pricing) - Competing products: Other ophthalmic device OS upgrade kits (e.g., Topcon, Heidelberg Engineering), but only Zeiss kits are compatible with these devices - Primary competitors: Topcon Medical Systems, Heidelberg Engineering, Optovue (for similar devices, not for this specific upgrade)

Description

Notice of intent to award a sole source, firm fixed price contract to PROAIM Americas, LLC.

SOL: 36C24226Q0823 DUE: 07/28/2026, 1600 EST. SET ASIDE: N/A NAICS: 541519 Information Technology Value Added Resellers. POP STATE: 30 Days ARO AGENCY: Department of Veterans Affairs; Margaret Cochran Corbin VA Medical Center, 423 East 23rd Street, New York, NY 10010. Email: Jonatan.rondon@va.gov

The Department of Veterans Affairs, Margaret Cochran Corbin VA Campus, intends to award a sole source, firm fixed price contract to PROAIM Americas, LLC. under the authority of RFO FAR 13.101(b) to PROAIM Americas, LLC., 16024 Manchester Road, Suite 200, Saint Louis, MO 63011 for their authorization to perform services and repairs on Carl Zeiss products.

This project covers the upgrade of four (4) Zeiss Humphrey Field Analyzer 3 (HFA3) and five (5) Zeiss Cirrus Optical Coherence Tomography (OCT) diagnostic systems across the New York Harbor VA Medical Center campuses including Manhattan, Brooklyn, St. Albans and Staten Island from their current Windows operating system to Windows 10 IoT Enterprise 2021 LTSC. These upgrades will utilize the OEM-supported Zeiss Windows 10 IoT LTSC license kits.

The scope includes on-site installation of Windows 10 IoT LTSC upgrade kits, validation of software functionality post-upgrade, and coordination with clinical engineering and IT personnel to ensure full compatibility with existing Zeiss imaging software. All work must adhere to VA OIT and Biomedical Engineering standards, ensuring minimal downtime of ophthalmic diagnostic services.

The objective of this procurement is to obtain all necessary Windows 10 IoT Enterprise 2021 LTSC license kits, installation services, and technical support required to upgrade all Zeiss HFA3 and Zeiss Cirrus OCT units to a VA compliant operating system. The included upgrade kits specified per serial number for Brooklyn, Jamaica Plains, Staten Island, and New York campuses provide OEM validated compatibility for HFA3 units with serial numbers 860 15001 and above, and Cirrus OCT units with serial numbers 5000 4994 and above.

This project also ensures full VA cybersecurity compliance, including:

Migration from unsupported Windows versions to a federally approved OS baseline Alignment with VA TIC, FISMA, and NIST 800 53 security controls Verification of device hardening, patching status, and Windows 10 IoT LTSC security configuration Maintenance of secure network integration, consistent with VA network security policies

The upgraded platform will enhance system security, standardize OS versions across all campuses, ensure ongoing OEM software support, and reduce cybersecurity vulnerabilities associated with legacy.

Carl Zeiss Meditec USA, Inc. products are authorized to be only sold through Small Dis-advantaged Owned government distributor PROAIM America s LLC or Sub Distributors of PROAIM America s LLC. Only Carl Zeiss Meditec USA Inc. Employed Certified Field Service Engineers and certified ZEISS and authorized ZEISS trained personnel are approved to perform service repair services on Zeiss products/ equipment.

Item Quantity/Description:

Item Code# EE/SN Item Description LOCATION QTY 266002-1187-465 66020/ 860-19226 HFA3 KIT UPGRADE WIN 10 IOT VA - BROOKLYN, NY 1 266002-1187-465 75403/ 860-21748 HFA3 KIT UPGRADE WIN 10 IOT VA - BROOKLYN, NY 1 266002-1187-464 56477/ 5000-21024 CIRRUS KIT UPGRADE WIN 10 IOT VA - BROOKLYN, NY 1 266002-1187-465 75644/ 860-20506 HFA3 KIT UPGRADE WIN 10 IOT VA - JAMAICA PLAINS, NY 1 266002-1187-464 76065/ 5000-25150 CIRRUS KIT UPGRADE WIN 10 IOT VA - JAMAICA PLAINS, NY 1 266002-1187-464 65152/ 6000-11064 CIRRUS KIT UPGRADE WIN 10 IOT VA - STATEN ISLAND, NY 1 266002-1187-465 78963/ 860-22238 HFA3 KIT UPGRADE WIN 10 IOT VA - STATEN ISLAND, NY 1 266002-1187-464 52243/ 5000-19771 CIRRUS KIT UPGRADE WIN 10 IOT VA - NEW YORK, NY 1 266002-1187-464 56860/ 5000-21025 CIRRUS KIT UPGRADE WIN 10 IOT VA - NEW YORK, NY 1

Place Of Performance

VA New York Harbor Healthcare System Margaret Cochran Corbin VAMC 423 East 23rd Street New York, NY 10010

VA New York Harbor Healthcare System Brooklyn VAMC 800 Poly Place Brooklyn, NY 11209

VA New York Harbor Healthcare System St. Albans Community Living Center 179-00 Linden BLVD Jamaica, NY 11425

VA New York Harbor Healthcare System Staten Island Community Living Clinic 1150 South Avenue, 3rd Floor, Ste. 301 Staten Island, NY 10314

This procurement is being conducted in accordance with RFO FAR 13.101(b). The NAICS code utilized for this procurement is 541519, Information Technology Value Added Resellers, with a Size Standard of 150 employees.

This Notice of Intent is not a request for Proposals or Quotations. No solicitation document exists, and no telephone or email inquiries will be accepted. No contract award will be made on the basis of proposals, or quotations received in response to this notice. Interested persons may identify their interest and capability to respond to the requirement and should furnish detailed data concerning their capabilities to provide services sought including pricing data and technical data sufficient enough to determine that a comparable source to the government is available. The government may consider all Expressions of Interest received prior to July 28th, 2026, 1600 EST. A determination by the government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses to this notice must be emailed to jonatan.rondon@va.gov and received by 16:00 hours EST on July 28th, 2026. Submitters are responsible for ensuring their EOI reaches the designated contracting officer on-time. Additional Links:VHA

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