Wisconsin Vendornet Platform #15001-0-2026-BG

City of Madison Seeks Group Life and Disability Insurance for Employees and Retirees

• The City of Madison Human Resources Division is seeking proposals for group life and disability insurance for approximately 3,103 active employees, 230 early retirees, and 1,232 post-65 retirees.
• Products requested include:
  • Basic Life and Accidental Death & Dismemberment (AD&D) Insurance (salary-based, with age reductions for retirees)
  • Voluntary Supplemental Life and AD&D Insurance (multiple coverage options for employees and dependents)
  • Wage Insurance: Short Term Disability (STD) and Long Term Disability (LTD), with several plan alternatives (varying benefit percentages, elimination periods, and durations)
• The Hartford is the current incumbent carrier and the only OEM specifically mentioned; the RFP is open to all qualified insurance carriers.
• Notable requirements:
  • Experience with large, diverse public-sector workforces
  • Flexibility in plan design and strong claims administration
  • Support for mental health-related claims
  • Integration with City HR/payroll systems (Munis by Tyler Technologies, NeoGov)
  • Coordination with duty disability benefits for Police and Fire
  • Robust data analytics and reporting
  • Employee education and transition support
• The City emphasizes equity, administrative efficiency, and vendor responsiveness.
• The contract will include a minimum three-year rate guarantee, with preference for longer guarantees and capped increases in later years.

Description

The City of Madison Human Resources Division is seeking proposals from qualified vendors for Basic Life and AD&D, Voluntary Life and AD&D, along with Wage Insurance including Short Term Disability and Long Term Disability insurance. The solicitation aims to find a vendor to provide these insurance products for employees and retirees, with options to match or enhance current benefits. The City is interested in evaluating long-term carrier partnerships and potential improvements in coverage, service, and value at a competitive price. The current program has been in place for many years, and the City is conducting this request for proposals to assess the marketplace and improve equity, administration, and service delivery.

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