SAM #19SF2026Q0012

Preventive Maintenance Services for Fuel Management System at U.S. Consulate General Cape Town

The U.S. Consulate General Cape Town, under the U.S. Department of State, is soliciting preventive maintenance services for its Fuel Management System. - Government Buyer: - U.S. Department of State, U.S. Consulate General Cape Town, Contracting Office - Scope of Work: - Preventive maintenance for the Fuel Management System, including: - Fuel pumps (Pump 1 and Pump 2) - Storage tanks - Panel controls - Fuel polishing system - Annual inspections, maintenance, and reporting - Certified technicians required - Compliance with U.S. government and local safety, security, and legal standards - Contract Structure: - Firm-fixed price contract - Base year plus four one-year option periods (up to five years total) - Key Deliverables and Requirements: - Personnel clearances - Maintenance schedules - Insurance certificates (including Defense Base Act insurance) - Signed maintenance checklists and post-trip reports - OEMs and Vendors: - No specific OEMs or manufacturers are named in the solicitation - Quantities and Part Numbers: - No specific part numbers; services are for the entire fuel management system and its components - Notable Requirements: - Mandatory use of certified technicians - Emphasis on security, safety, and compliance - Annual preventive maintenance and reporting

Description

The U.S. Consulate General Cape Town, South Africa, invites quotations under Solicitation No. 19SF2026Q0012 for the provision of Preventive Maintenance Services for the Fuel Management System. The Government intends to award a firm-fixed-price contract consisting of a base year plus four (4) option years to the responsible offeror submitting the lowest-priced, technically acceptable quotation.

The complete solicitation package is attached to this notice. Interested vendors are responsible for reviewing the solicitation package in its entirety and complying with all instructions, requirements, and submission procedures contained therein.

A mandatory pre-quotation conference and site visit will be held on Thursday, August 6 2026, at 10:00 (SAST) at the U.S. Consulate General Cape Town. Vendors are specifically advised to carefully review the cover letter contained in the attached solicitation package for the mandatory site visit access requirements, including the attendee and vehicle information that must be submitted by the stated deadline. Failure to comply with these requirements will result in denial of access to the pre-quotation conference and site visit.

Quotations must be submitted electronically to capetown_quotation@state.gov no later than Thursday, August 13, 2026, at 10:00 (SAST). Offerors must submit all documents required by the solicitation and be registered in the System for Award Management (SAM) at www.sam.gov at the time of quotation submission in accordance with FAR 4.1102. Quotations that do not comply with the solicitation requirements may be determined ineligible for award.

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