SAM #36C25926Q0652

VA Seeks Antimicrobial Susceptibility Testing Instrument for Bloodstream Infections

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 19 (NCO 19) is seeking industry input for the planned procurement of an Antimicrobial Susceptibility Testing (AST) Instrument for Bloodstream Infections at the Jack C. Montgomery VA Medical Center in Muskogee, OK. - Government Buyer: - Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 19 (NCO 19) - Products/Services Requested: - One (1) Antimicrobial Susceptibility Testing (AST) Instrument for Bloodstream Infections - Must allow direct sampling from positive blood culture bottles - Provide broad antimicrobial coverage for Gram-negative organisms - Real-time monitoring of minimum inhibitory concentration (MIC) results - Deliver susceptibility testing results within 3 to 8 hours - Capable of performing multiple tests within the specified timeframe - Integration with MAESTRIA middleware software - Include a sealer for sample trays - Provide a computer with Windows 11 and vendor software if required - Network printer connectivity - Include validation and calibration materials - Provide user manuals and training for personnel - Annual support maintenance for the AST instrument - Includes all version updates and upgrades - 24/7 toll-free remote support - Unique/Notable Requirements: - Instrument must integrate with MAESTRIA middleware - Rapid turnaround (3-8 hours) for susceptibility results - Comprehensive support and training required - Annual maintenance and support for up to five years (base plus four option years) - No specific OEMs or vendors are named in the notice; the government is seeking information on available solutions.

Description

Sources Sought Notice One (1) Antimicrobial Susceptibility Testing (AST) Instrument for Bloodstream Infections Disclaimer: This Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Information Requested from Industry:

In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List. Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.

Description of Requirement: The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for One (1) Antimicrobial Susceptibility Testing (AST) Instrument for Bloodstream Infections at the Jack C. Montgomery VAMC in Muskogee, OK. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied that the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Requirement Item OR Services: One (1) Antimicrobial Susceptibility Testing (AST) Instrument for Bloodstream Infections Required Salient Characteristics: Must be able to obtain a direct sample from a positive blood culture bottle for susceptibility Broad Antimicrobial Coverage for Gram-Negative Real-time Monitoring of Minimum Inhibitory Concentration Results Antimicrobial Susceptibility Testing Results within 3 to 8 hours Must be able to perform multiple tests within 3-8 hours Sealer for sample trays Must be able to integrate with our middleware software MAESTRIA If a Computer is needed: It must come with Windows 11 Vendor software installed Must be able to connect to network printer Must provide Validation and Calibration materials if needed Training of personnel, including training materials and manuals. User manuals Annual Support Maintenance: to include all version updates and upgrades and 24/7 toll free remote support is projected as follows: Projected Base: 09/01/2026 08/30/2027 Projected Option Year 1: 09/01/2027 08/30/2028 Projected Option Year 2: 09/01/2028 08/30/2029 Projected Option Year 3: 09/01/2029 08/30/2030 Projected Option Year 4: 09/01/2030 08/30/2031

In response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met: NAICS Code: 334516 Company Name: Address: UEI (Unique Entity ID) Number: Contact Name: Phone No.: Email: Business Size Information - Select all that applies: Small Business Emerging Small Business Small Disadvantaged Business Certified under Section 8(a) of the Small Business Act HUBZone Woman Owned Certified Service-Disabled Veteran Owned Small Veteran Owned Small Business Large Business FSS/GSA Contract Holder: Yes No
FSS/GSA Contract Number:

Effective Date/ Expiration Date:

Proposed solution is listed and available on the above FSS/GSA Contract: Yes No
Available pricing structure of proposed solution (select all that are applicable below, or remove to fit your requirement): Pricing Model Please Indicate Availability Below: (Yes / No / NA) All on FSS Open Market only Mix of FSS & Open Market Fixed Monthly Charge

Firm-Fixed Price

Other: (Please explain)

Federal Acquisition Regulation (FAR) Market Rearch Questions: Buy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate What percentage of the proposed product (including leases and rentals) is a: Domestic end product? _____________ (%) Foreign end product? _______________ (%) Country of Origin: Questions for Small Businesses ONLY: Limitations on Subcontracting RFO 52.219-14

What percentage of the work would be subcontracted to another company? ________ What is the business size of the subcontractor?______

Per RFO 52.219-14 the following conditions must be met:

Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

If subcontracting, what added value do you offer (RFO 52.215-23): Nonmanufacturer Rule (RFO 52.219-33): Does your company manufacturer these proposed items? [  ] yes [  ] no Does your company exceed 500 employees? [  ] yes [  ] no If yes, list # of employees: _________ Does your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied? [  ] yes [  ] no Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? [  ] yes [  ] no Does your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. [  ] yes [  ] no If yes, what is the manufacturer s name? ________________

Response Instructions: Do not provide more than 8 pages, including cover letter page. Submit your response via email to Ernest.Appiah@va.gov and NCO19Lab@va.gov Submit your response NLT 10:00AM (MST) on Tuesday, July 28th, 2026. Mark your response as Proprietary Information if the information is considered business sensitive. VA has identified the appropriate North American Industry Classification System (NAICS) Code as 334516 Analytical Laboratory Instrument Manufacturing. Business Size Standard is 1,000 Employees. Please identify and explain any NAICS codes your company believes would better represent this Request for Information (RFI) request or Salient Characteristics List.

(End of Sources Sought)

Additional Links:Department of Veterans Affairs

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