SAM #36C25226Q0615

Procurement of Nidek MC-500 Multi-Color Laser Photocoagulator System for VA Eye Clinic

The Department of Veterans Affairs, Clement J. Zablocki VA Medical Center in Milwaukee, WI, is seeking to procure a new multi-color ophthalmic laser photocoagulator system for its Eye Clinic. - Government Buyer: - Department of Veterans Affairs, Clement J. Zablocki VA Medical Center - Network Contracting Office 12 - OEM Highlight: - Nidek is the specified Original Equipment Manufacturer (OEM) for the required system and components - Products and Quantities Requested: - Nidek MC-500 Multi-Color Laser Photocoagulator base unit (1) - 532nm Green Laser Module for MC-500 (1) - 577nm Yellow Laser Module for MC-500 (1) - 647nm Red Laser Module for MC-500 (1) - SL-1800 Slit Lamp (1) - Pattern Scan Adaptor for MC-500 and SL-1800 (1) - Low Power Mode License for MC-500 (1) - BIO Delivery for MC-500 (Heine Omega500) (1) - MC50-00100 Module (1) - Observation Scope Beamsplitter (SL5OP-3) (1) - Observation Scope (SL4-S6) (1) - 2-Year Warranty (1) - On-site installation and training (1) - Notable Requirements: - Brand name (Nidek MC-500) or equal system accepted - All components must be new, FDA approved for ophthalmic use, and meet ANSI, IEC, and ISO standards for medical laser equipment - All items must be fully compatible and integrated as a complete operational package - Set aside for Service-Disabled Veteran-Owned Small Businesses - Includes on-site installation and training, and a two-year warranty

Description

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-3. This solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses. The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing size standard of 1,250 Employees. The FSC/PSC is 6540: Ophthalmic Instruments, Equipment, and Supplies. The Great Lakes Acquisition Center, on behalf of the Clement J. Zablocki VA Medical Center, Milwaukee, WI is seeking to purchase a new Brand Name (NIDEK MC-500) or Equal Laser Photocoagulator for the Surgical Servies Eye Clinic. All interested companies shall provide quotations for the following items. Please note additional submission instruction found beginning on page 5 of this combined synopsis / solicitation. Supplies/Services Table: Brand Name Equipment: Nidek (MFG)

MFG Number Item Description Qty UOM Unit Price Extended Price NID MC-500 MULTI-COLOR LASER PHOTOCOAGULATER 1 EA

NID MC5-G 532nm Green Laser for MC-500 1 EA

NID MC5-Y 577nm Yellow Laser for MC-500 1 EA

NID MC5-R 647nm Red Laser for MC-500 1 EA

NID SL-1800 SLIT LAMP 34530-0X10 1 EA

NID MC50PS-2 Nidek SL-1800 Pattern Scan Adaptor for M 1 EA

Nidek SL-1800 Pattern Scan Adaptor for M LPM (Low Power Mode) License for MC-500 1 EA

NID MC50BO-3 BIO Delivery for MC-500 (Heine Omega500) 1 EA

NID MC50-00100 NID MC50-00100 1 EA

NID 34363 OBSERVATION SCOPE BEAMSPLITTER (SL5OP-3) 1 EA

NID 34206 OBSERVATION SCOPE (SL4-S6) 1 EA

NID W2 WARRANTY 2 YEAR 1 EA

NID INSTALL ON-SITE INSTALL AND TRAINING 1 EA

Any proposed or equal must have the following salient characteristics:

General Requirements The system shall be a complete, manufacturer certified multi color ophthalmic laser photocoagulation platform suitable for retinal therapeutic procedures, including panretinal photocoagulation (PRP), focal/grid treatments, macular procedures, and peripheral retinal applications. All components listed below must be fully compatible and integrated as a complete operational package.

Multi Color Laser Photocoagulator Base Unit (MC 500 Platform) Must be a multi wavelength laser photocoagulator capable of delivering controlled energy for retinal and ophthalmic treatments. Must provide adjustable laser power, pulse duration, and spot size, controlled electronically through Below is a procurement ready Salient Characteristics document written in standard federal contracting language. No enterprise documents contained specifications for these items (74 meetings found, but nonrelevant). Scope The contractor shall provide a multi color ophthalmic laser photocoagulator system, including all listed modules, accessories, delivery components, warranties, and on site installation and training. All components must be new, fully compatible with each other, and manufactured by Nidek or the OEM specified.

General Requirements All equipment shall be FDA approved for ophthalmic use. System must meet or exceed applicable ANSI, IEC, and ISO standards for medical laser equipment.

Delivery, FOB Destination, shall be provided by October 9, 2026. Place of Delivery Clement J. Zablocki VA Medical Center 5000 West National Avenue Milwaukee, WI 53295

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEPT 2023) - Refer to Attachment 1 FAR 52.212-2, Evaluation-Commercial Items (DEVIATION AUGUST 2025) - Refer to Attachment 2 FAR 52.204-7, System for Award Management (DEVIATION NOV 2025) FAR 52.225-2, Buy American Certificate (OCT 2022) Refer to Attachment 3 Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (DEVIATION AUG 2025) FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (NOV 2023) FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) FAR 52.204-13, System for Award Management Maintenance (DEVIATION NOV 2025) FAR 52.209-6, Protecting the Government s Interest when Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (DEVIATION NOV 2025) FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION NOV 2025) FAR 52.219-14, Limitation on Subcontracting (OCT 2022) FAR 52.219-33, Nonmanufacturer Rule (SEPT 2021) FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JAN 2025) FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUNE 2020) FAR 52.222-50, Combating Trafficking in Persons (DEVIATION OCT 2025) FAR 52.223-23, Sustainable Products (DEVIATION FEB 2025) FAR 52.225-1, Buy American Supplies (OCT 2022) FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) FAR 52.233-3, Protest After Award (DEVIATION NOV 2025) FAR 52.233-4, Applicable Law for Breach of Contract Claim (DEVIATION NOV 2025) FAR 52.240-91, Security Prohibitions and Exclusions (DEVIATION NOV 2025) FAR 52.244-6, Subcontracts for Commercial Productions and Services (DEVIATION NOV 2025) VAAR 852.203-70, Commercial Advertising (MAY 2018) VAAR 852.212-71, Gray Market and Counterfeit Items (FEB 2023) VAAR 852.219-73, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JAN 2023) (DEVIATION) VAAR 852.219-76, VA Notice of Limitations on Subcontracting (JAN 2023) (DEVIATION) Refer to Attachment 4 VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018) VAAR 852.242-71, Administrative Contracting Officer (OCT 2020) All quoters shall submit the following: Quotation in accordance with addendum to FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services. See Attachment 1. Authorization letter or other documents from the OEM verifying offeror is an authorized dealer, distributor, or reseller. See Attachment 2. A completed copy of FAR 52.225-2 Buy American Certificate. See Attachment 3. A completed copy of Veterans Affairs Acquisition Regulation (VAAR) 852.219-76, VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products. See Attachment 4. If proposing an or Equal product, supply product information showing that the items meets the salient characteristics. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. All quotes shall be sent by Email to the GLAC, Contracting Officer Jennifer Mead at Jennifer.Mead@va.gov.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following are the decision factors: Price Technical Speed of Delivery

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 10:00 a.m. Central Standard Time on August 5, 2026. Responses should be sent to the Contracting Officer Jennifer Mead at Jennifer.Mead@va.gov.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Jennifer Mead Contracting Officer Network Contracting Office 12 Jennifer.Mead@va.gov

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