SAM #36C25526Q0529

Dental Lab Equipment Procurement for Harry S Truman VA Medical Center - Rolla

This opportunity involves the procurement of dental laboratory equipment for the Harry S Truman VA Medical Center - Multi-Specialty CBOC in Rolla, Missouri, under the Department of Veterans Affairs. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 15 - Harry S Truman VA Medical Center - Multi-Specialty CBOC Rolla - OEMs and Vendors: - Nevin Laboratories (Ergotech dental lab workstation) - Renfert (microblasting workstation, model trimmer) - KaVo Dental Corporation (K50 electric laboratory handpiece) - Baldor (bench-mounted dental lathe) - Products/Services Requested: - 2 Nevin Laboratories Ergotech 9748 Dental Lab Workstations (Part #D0904) - 1 Renfert 29474025 Dental Lab Microblasting Workstation (Part #D0942) - 2 KaVo Dental Corporation K50 Electric Dental Laboratory Handpieces (Part #D4260) - 1 Baldor 380WT Bench-Mounted Dental Lathe (Part #D6250) - 1 Renfert 18081000 Dental Model Trimmer, 1/2 HP (Part #D9050) - White glove installation, performance verification, and validation services - Notable Requirements: - All items must be brand name or equal, newest and most current models - Compliance with Electronic Health Record Modernization standards - White glove installation and coordination with VA staff - Two-year manufacturer warranty on all equipment - Made in America certification required - Delivery and installation must be coordinated with VA personnel and include detailed paperwork - Installation includes performance verification and validation

Description

SCOPE OF WORK

1.0 Introduction

This Statement of Work (SOW) defines the requirements of the Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla in establishing a fixed-price brand name or equal order for dental lab tools.

1.1 Background

Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla requires dental lab tools to outfit the new facility and provide services for the VA.

1.2 Scope

The scope of this purchase order is to provide Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla with brand name or equal item for delivery to the Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla location. Contractors shall furnish all requirements. The initial delivery will be to an offsite warehouse to support installation timelines. The warehouse location is yet to be determined. The warehouse will be available June 1st, 2026 – May 31st, 2027. Initial Outfitting Transition and Activation team will be responsible for delivery to Rolla Super CBOC, with estimated delivery dates from November 2nd, 2026 – January 8th, 2027. Specific installation dates will be defined upon award.

The delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date due to construction delays. The awardee's actual delivery dates will be confirmed by VA upon award.

2.0  General Requirement

All equipment to be supplied under the specifications shall be the newest and the most current model of a standard product of a manufacturer of record. A manufacturer of record is defined as a company whose main occupation is the manufacture for sale of items of equipment and which:

a. Maintains a factory production line. b. Maintains a stock of replacement parts for the item. c. Maintains engineering drawings, specifications, operating manuals and maintenance manuals. d. Has published and distributed descriptive literature and equipment specifications on the equipment.

Any equipment or service as applicable must be in compliance with the Memorandum dated March 6th 2025 Subject: Electronic Health Record Modernization Standardization (VIEWS 12862405).

Requirements:

Description/Part Number*Qty D0904 - Workstation, Dental Lab, Tech, Single Station2 D0942 - Workstation, Dental Lab, Microblasting1 D4260 - Handpiece, Laboratory, Dental, Electric2 D6250 - Lathe, Dental, Bench Mounted1 D9050 - Trimmer, Model, Dental, 1/2 HP1

Specifications:

Nevin Laboratories Ergotech 9748 | Workstation, Dental Lab, Tech, Single Station Dental workstation with one modular cabinet. Features a vibration-free, fractional horsepower, variable speed dust collector motor with a lighted power switch. Operates in manual or automatic modes with disposable filter bag and removable suction hood and safety shield. Constructed with 1/2 inch work surface with vinyl top saver, stainless steel scrap drawer, all steel construction with powder coat finish, pre-piped for gas and air, pre-wired for electricity, and has an AGA approved gas valve for Bunsen burner. Also with OSHA compliant air gun with regulator, drawer storage cabinet, and 110 watt lighting system with 2 case pan storage shelves. Modular cabinet has 4 drawers and is pre-treated with a phosphate coating to minimize corrosion; scratch resistant. Renfert 29474025 | Workstation, Dental Lab, Microblasting2 Must be a bench-top dental sandblasting unit designed for use in dental laboratories or clinical dental environments Must be capable of abrasive blasting for the purpose of cleaning, roughening, and surface preparation of dental restorations, frameworks, crowns, bridges, or similar dental materials Must support the use of commonly available dental abrasive media (e.g., aluminum oxide or equivalent) Must include a hand-operated blasting nozzle that allows controlled and targeted abrasive application Must incorporate a sealed blasting chamber or enclosed work area to contain abrasive material during operation Must be designed for dry abrasive blasting and compatible with standard compressed air sources typically found in dental labs Must be constructed of durable, laboratory-grade materials suitable for repeated professional use Must be capable of being placed on a standard laboratory workbench without the need for custom installation Must be a commercially available, non-developmental item requiring no modification to meet intended use Must be supported by a manufacturer warranty and U.S.-based service or technical support KaVo Dental Corporation K50 | Handpiece, Laboratory, Dental, Electric Dental laboratory bench-top polishing and grinding unit used for finishing dental prosthetics and appliances Knee-operated control to allow hands-free activation and deactivation during operation Minimum of two functional polishing/grinding stations Motor capable of providing controlled rotational speed suitable for dental laboratory polishing applications Compatible with standard dental laboratory polishing wheels and accessories Designed for continuous duty operation in a dental laboratory environment Equipped with a means to support dust control or connection to laboratory suction Operates on standard U.S. electrical power Baldor 380WT | Lathe, Dental, Bench Mounted Function: Electrically powered industrial motor designed to provide continuous mechanical drive for compatible equipment. Power Rating: Minimum 3 horsepower (or equivalent output) suitable for continuous-duty operation. Electrical Requirements: Operates on standard three-phase power, compatible with commercial/industrial electrical systems. Duty Rating: Continuous duty (S1) rated for sustained operation without overheating. Enclosure Type: Totally Enclosed Fan Cooled (TEFC) or equivalent, suitable for industrial environments. Mounting Configuration: Foot-mounted configuration compatible with standard industrial motor bases. Frame Size: NEMA-standard frame size compatible with common industrial equipment installations. Speed: Nominal operating speed consistent with standard industrial motor applications (approximately 1,700-1,800 RPM at rated load). Efficiency: Designed for high-efficiency operation consistent with NEMA efficiency standards. Must include quick chuck. Construction: Heavy-duty industrial construction suitable for long service life and minimal maintenance. Compliance: Meets applicable NEMA and UL standards for industrial electric motors. Warranty: Manufacturer's standard warranty shall be provided. Renfert 18081000 | Trimmer, Model, Dental, 1/2 HP Dental model trimmer suitable for trimming plaster and dental stone models Includes Klettfix (hook-and-loop) trimmer disc system or equivalent quick-change disc mounting method Supports wet trimming with water spray or water connection to control dust Bench-top configuration suitable for dental laboratory or clinical environments Enclosed or guarded trimming area to support safe operation Constructed of materials suitable for use in a wet environment Operates on standard electrical power, 100-120 VAC, 60 Hz Designed for routine clinical or laboratory use

The Contractor shall provide services and support at the locations identified in this Performance Work Statement. The Government reserves the right to add, remove, or modify locations and facilities as mission requirements evolve across the current and future operational footprint. The Contractor shall accommodate these changes within the scope of the contract without disruption to services. Any adjustments to pricing, schedule, or resources resulting from such changes shall be addressed through the appropriate contractual modification process in accordance with the applicable Changes clause.

3.0 Work Hours:

Normal business hours are 8:00AM to 4:30PM Monday thru Friday excluding Federal Holidays.  Work completed outside this time shall be requested through the Point of Contact.

The Government recognized US holidays are: New Year's Day, Martin Luther King, Jr. Day, Presidents Day, Juneteenth, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

4.0 Delivery and Receiving:

Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

Installation Address:

Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla

13063 Old Wire Rd

Rolla, MO 65401-000

Delivery to this address is available on or after November 2nd, 2026. Temporary storage is available if delivery cannot wait until this date; however, installation is still needed at the installation address.

Temporary storage address:

Warehouse

2701 Vandiver Dr. Columbia, MO 65202

PLEASE CONFIRM ADDRESS WITH POC OR CONTRACTING OFFICER PRIOR TO SHIPPING/DELIVERY.

Vendor Delivery paperwork requirements:

            Vendors must provide packing slips with a line-by-line inventory for each item in the delivery to include description and serial number for each item so that items can be entered into the VA property book upon arrival to site or warehouse.

5.0 Period of Performance:

Period of performance will be from November 2nd, 2026 – January 31st, 2027 giving the vendor time to deliver the product and install, to each listed location, after award. 

6.0 Installation

The contractor shall be responsible for the installation, performance verification and validation of the structural components with a VA Activations member who will accept the equipment. 

All requested products shall be completely manufactured as specified and delivered to the respective delivery locations as described above.

White glove installation shall be included for all products provided under this award.

Coordination will need to occur between COR, Activations PM and the GC for utility connections.

7.0 Warranty and Support:

The contractor shall provide a manufacturer’s two-year, free replacement warranty on units with normal wear and tear, including free return shipping, from date of delivery.

8.0 Use of Premises

If during the performance of this contract, work will be carried out on Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla premises, the vendor shall perform all work in such a manner that will cause a minimum interference with operations and the operations of other contractors on the premises.

The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor’s (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

9.0 GOVERNMENT AND CONTRACTOR RESPONSIBILITIES

VA shall provide the contractor with copies of documents that the VA is required to provide.

The contractor shall request other VA documentation deemed pertinent to the work accomplishment directly from the COR. The contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

The contractor shall maintain frequent communications with the Program Office and the COR to conduct work in progress reviews if necessary. Progress reports shall be delivered electronically to the COR, with an electronic courtesy copy to the activations PM.

The contractor assumes full responsibility for the delivery of the goods and shall assume all the duties, responsibilities and obligations associated with the prime contractor.

The contractor assumes liability for its subcontractors and shall ensure that its subcontractors shall comply in all respect with the relevant terms of this agreement to the extent that it or they are retained by the Contractor.

The contractor shall deliver the goods to the Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla locations listed in section 4.0 Delivery Requirements.

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