SAM #67100PR260037603

Volvo Heavy Equipment Maintenance and Repair Services for USCG Cape May

This opportunity involves the U.S. Coast Guard Training Center Cape May seeking specialized maintenance and repair services for Volvo heavy equipment. - Government Buyer: - U.S. Coast Guard, Training Center Cape May, Facilities Engineering Public Works Division - OEM Highlight: - Volvo is the only specified Original Equipment Manufacturer (OEM) - Vendors: - Only small business concerns are eligible to compete - Products/Services Requested: - Restoration of one (1) 2024 Volvo ECR50F Crawler Excavator to fully mission-capable status - Includes hydraulic system repairs and resealing of the bucket cylinder - 500-hour preventative maintenance for: - 2024 Volvo ECR50F Crawler Excavator - 2024 Volvo L20H Wheel Loader - Services include diagnostics, oil and filter replacements, hydraulic system inspections, lubrication, brake and tire inspections - All work must use Volvo OEM parts and marine-grade lubricants - Contractor must have access to Volvo-compatible diagnostic equipment and software - Unique/Notable Requirements: - Strict use of OEM parts and compliance with Volvo specifications - Proper disposal of hazardous materials in accordance with environmental regulations - Factory-certified heavy equipment technicians required - Adherence to security protocols at the government facility - Work generally performed Monday through Friday, 0700 to 1500 EST, with possible exceptions - Contract Details: - Firm-fixed price contract - Award based on best value (technical capability, past performance, price) - Invoices submitted in arrears, net 30 days upon completion

Description

Introduction This is a solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation Details Solicitation number 67100PR260037603 is issued as a request for quotation (RFQ), for Heavy Equipment Maintenance and Repair services at the U.S. Coast Guard Training Center (TRACEN) Cape May, located at 1 Munro Avenue, Cape May, NJ 08204.

This acquisition is set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 Effective Date 03/13/2026.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $12.5M. Product Service Code is J038.

Submission of Offers Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified. Offers shall include at minimum: (1) The solicitation number. (2) The name, address, telephone number of the Offeror. (3) The Offeror’s Unique Entity Identifier (UEI). (4) Information necessary to evaluate the factors contained in the provision at 52.212-2. (5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via SAM). (6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any amendment.

Period for Acceptance of Offers The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the receipt date, unless another period is specified in an addendum.

Project Description The U.S. Coast Guard Training Center (TRACEN) Cape May seeks to restore one (1) 2024 Volvo ECR50F Crawler Excavator to full mission-capable status, including targeted repairs to hydraulic cylinders and resealing of the bucket cylinder. Additionally, completion of 500-hour preventative maintenance services on both the Volvo ECR50F Excavator and the 2024 Volvo L20H Wheel Loader is required, including diagnostics, OEM parts, and compliant waste disposal, as per the attached Statement of Work (SOW).

Offerors must provide prices for all items/CLINs. A zero-dollar ($0.00) unit price indicates the service/supply will be provided at no charge. Unit prices left blank or with non-dollar annotations will be unacceptable.

Reference: Attached Statement of Work in Solicitation 67100PR260037603

Place of Performance U.S. Coast Guard Training Center (TRACEN) Cape May 1 Munro Avenue Cape May, NJ 08204

Site Visit Ensuring accurate bid submissions is crucial. All bidders are encouraged to conduct a site visit to verify quantities before finalizing bids. An organized site visit is scheduled for Tuesday, August 4, 2026, at 10:00 am EST. Participants should assemble at the TRACEN Cape May Security Office. Prior to scheduling, visitors must provide full legal name, date of birth, contact number, email, Real ID Driver’s License, vehicle registration, and proof of insurance. No personnel with felony convictions are permitted access. Requests to attend should be emailed to SMB-FORCECOM-042@uscg.mil by COB Thursday, July 30, 2026. Access requests require a Visitor Access Form submitted at least 72 hours prior for review and approval. Failure to do so may result in delays or denial.

Evaluation and Award Offers must include prices for all items/CLINs. A zero-dollar ($0.00) price indicates no charge. Unfilled or non-dollar prices are unacceptable. Basis for Award: Award will be made to the quoter offering the best value, considering technical capability, past performance, and price. Evaluation criteria include: Technical Capability: Ability to perform maintenance on Volvo equipment, access to diagnostic tools, OEM parts, execution plan, and scheduling approach. Past Performance: Quality, relevance, and recency of similar work, references, and customer satisfaction. Price: Total proposed Firm Fixed Price, evaluated for fairness and reasonableness.

Quotes must meet all RFQ requirements. Non-compliant quotes may be rejected. A Firm-Fixed Price contract will be awarded to the responsible offeror whose proposal is most advantageous, considering price and other factors. The government may conduct discussions if necessary. The award is anticipated 10 days after the closing date. The government reserves the right to withdraw or modify the requirement prior to award.

All FAR provisions or clauses are accessible at acquisition.gov. Offerors must complete entity-level certifications in SAM per FAR 52.204-7.

Submission Requirements All quoters must submit the following:

VOLUME 1: Price Section A: Pricing as requested. Total price will be evaluated. The proposed price should reflect understanding and consistency with the requirements.

VOLUME 2: Section A: Technical Proposal. Submit a detailed technical approach and methodology for completing the SOW. Limit to 30 pages, minimum 12-point font. Include drawings, charts, pictures, but exclude section dividers, TOC, figures, glossary, and resumes.

VOLUME 3: Past Performance Record. Provide data for two relevant contracts from the last five years, including contractor name, contract number, points of contact, period of performance, initial price, and description of services.

Submission of incomplete quotes may result in elimination. Each item must be submitted as a separate electronic attachment with clear identification. Include sufficient details for evaluation.

This is an open-market solicitation. Quotes must include the statement: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." or "The terms and conditions in the solicitation are acceptable with the following exceptions: ..."

Exceptions must be listed with rationale. Rejected terms may exclude quotes from consideration.

Quotes must be emailed to SMB-FORCECOM-042@uscg.mil by August 7, 2026, 1100 ET. Late submissions will be handled per FAR 52.212-1(c). The email subject must include the Solicitation Number 67100PR260037603.

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