Mississippi Procurement Portal #3170036271

Alcorn School District Seeks Kyocera Fleet Replacement and Managed Print Services

The Alcorn School District in Mississippi is seeking a comprehensive Managed Print Services (MPS) solution to replace and support its entire printer and multifunction device fleet for a 48-month term. - Government Buyer: - Alcorn School District (public K12 district, Alcorn County, MS) - OEMs and Vendors: - Kyocera (all specified printer and MFD models) - PaperCut (PaperCut MF print management software) - Products/Services Requested: - Replacement of existing printer/MFD fleet with new, current-production Kyocera devices - 28 Kyocera ECOSYS P3145dn (35+ ppm monochrome printers) - 2 Kyocera ECOSYS P6235cdn (30+ ppm color printers) - 26 Kyocera ECOSYS M3645idn (40+ ppm desktop monochrome MFDs) - 13 Kyocera TASKalfa 3553ci (35+ ppm color MFDs) - 3 Kyocera TASKalfa 5003i (45+ ppm mono MFDs) - 15 Kyocera TASKalfa 7003i (65+ ppm high-volume mono MFDs) - 3 Kyocera TASKalfa 8003i (80+ ppm production mono MFDs) - PaperCut MF licensing, implementation, and integration - Managed Print Services: delivery, installation, configuration, network setup, Google Workspace integration, badge authentication, user/admin training, preventive/corrective maintenance, toner and supplies (excluding paper), fleet monitoring, reporting, and technical support - Unique/Notable Requirements: - All equipment must be new, current-production Kyocera models - Integration with Google Workspace and badge authentication for secure Follow-Me printing - Turnkey, fully managed print environment with proactive fleet management and annual business reviews - Sealed paper proposal submission required

Description

The Alcorn School District is soliciting sealed paper proposals for a comprehensive Managed Print Services (MPS) solution. The scope includes replacement, installation, maintenance, and support of the District's existing fleet of network printers and multifunction devices. The contract term is forty-eight months, with an implementation window starting in October 2026. The District seeks a long-term partner to provide reliable equipment, customer service, proactive fleet management, and ongoing technical support. Proposals must be received by August 6, 2026, at 2:00 p.m. Central Daylight Time.

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