Pennsylvania eMarketplace #6100066137

Onsite Scanning, Indexing, and Archiving of Land Records for DCNR

This opportunity involves the Department of Conservation and Natural Resources (DCNR), Bureau of Facility Design & Construction (FDC), seeking a qualified vendor for a large-scale document digitization project. - Government Buyer: - Department of Conservation and Natural Resources (DCNR), Bureau of Facility Design & Construction - Scope of Work: - Onsite scanning, indexing, and archiving of approximately 700,000 paper documents and drawings - Includes 3,350 Bureau of Forestry folders and 3,525 Bureau of State Parks folders - Document sizes: 60% letter, 30% legal, 10% 11x17 or larger - All documents located on the 5th floor of the Rachel Carson State Office Building, Harrisburg, PA - Documents must remain onsite during the entire process - Vendor must provide all scanning equipment and personnel - Deliverables: - Digital files in PDF/A format - Delivery via secure FTP site - Weekly progress uploads required - Services include: - Document preparation (unbinding, removing staples, etc.) - Scanning to ANSI standards at 300 dpi (color and black-and-white as appropriate) - Quality assurance and control - Indexing and naming per specified conventions - Return of physical documents in original order and condition - Unique/Notable Requirements: - Mandatory pre-bid conference - Strict onsite work—no documents may leave the premises - Compliance with data security and privacy standards - Demonstrated experience with large-scale scanning projects required - No specific OEMs or vendors are named in the solicitation.

Description

The Department of Conservation and Natural Resources (DCNR), Bureau of Facility Design & Construction (FDC), requires a vendor to electronically record, index, and archive approximately 700,000 FDC paper drawings and documents. These include 3,350 Bureau of Forestry folders and 3,525 Bureau of State Parks folders, with document sizes varying from letter to 11x17 or larger. The documents will remain onsite at the Rachel Carson State Office Building in Harrisburg, PA, and the vendor must perform scanning onsite using their own equipment. The contract term is upon execution until April 30, 2027.

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