SAM #N0010426QNC92

Procurement of Specialized Stem for Shipboard Fluid Valve – Navy

NAVSUP Weapon Systems Support Mechanicsburg (NAVSUP WSS MECH), under the Department of the Navy, is seeking offers for a specialized 'Stem' component for a shipboard fluid valve system. - Government Buyer: - Department of the Navy, NAVSUP Weapon Systems Support Mechanicsburg (NAVSUP WSS MECH) - OEMs and Testing Laboratories Referenced: - Huntington Alloys (Special Metals Company) - Metallurgical Consultants, Inc. - Naval Surface Warfare Center Carderock Division - Teledyne Allvac - Westmoreland Mechanical Testing and Research Inc. - Mannesmann Rohrenwerke - ThyssenKrupp VDM USA, Inc. - Product Requested: - Stem for fluid valve (piece 14) - Manufactured per Naval Ship Systems Command Drawing 803-4385050, General Notes Drawing 803-4384678, and DRN 4384678-C6 - Material: QQ-N-286, Alloy UNS N05500, Form 2, Annealed and Age Hardened - Quantity: Not specified - Unique/Notable Requirements: - SPECIAL EMPHASIS material (Level I, Scope of Certification, or Quality Assured) - Strict quality assurance, traceability, and certification requirements - Certifications for annealing, age hardening, ultrasonic and dye penetrant inspections - Compliance with ISO 9001, ISO 10012, ISO/IEC 17025, MIL-STD-792, MIL-STD-2035, MIL-STD-2132, ANSI/ASQ Z1.4, and others - No weld repair allowed on QQ-N-286 material - Material must be mercury-free - Packaging per MIL-STD 2073 - Total small business set-aside - Rated for national defense under DPAS

Description

CONTACT INFORMATION Location: 4 Code: N744.24 Region: WVN Phone: 771-229-0476 Email: HEATHER.R.JONES52.CIV@US.NAVY.MIL ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023) 19 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (DEC 2014) 1 See Specifications Section C and Section E INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996) 2 GENERAL INFORMATION-FOB-DESTINATION 1 Type: A WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023) 16 Stand-Alone Receiving Report - Certifications; COMBO - Receiving Report & Invoice - Material N/A TDB N00104 TBD TBD SEE SCHEDULE TBD TBD See form DD1423 NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18) 1 WSS MANDATORY USE OF WORKFLOW PRO (WFP) MOD ASSIST MODULE 1 BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM-BASIC (FEB 2024) 11 SMALL BUSINESS SUBCONTRACTING PLAN (DOD CONTRACTS)-BASIC (DEV 2026-O0037)(FEB 2026) 2 WARRANTY OF DATA-BASIC (DEVIATION 2026-O0035) (FEB 2026) 2 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (DEV 2026-O0037)(FEB 2026) 1 SECURITY PROHIBITIONS AND EXCLUSIONS (CLASS DEVIATION 2026-O0025)(FEB 2026) 7 BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024) 5 BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (FEB 2024) 1 ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEVIATION 2026-O0043)(FEB 2026) 13 NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENERGY PROGRAM USE (APRIL 2008) 2 X Notes: This requirement is pursuant to Emergency Acquisition Flexibilities (EAF). The resultant award of this solicitation will be issued bilaterally, requiring the contractor's written acceptance prior to execution. All contractual documents (i.e., contracts, purchase orders, task orders, delivery orders, and modifications) related to the instant procurement are considered to be "issued" by the Government when copies are either deposited in the mail, transmitted by facsimile, or sent by other electronic commerce methods such as email. The Government's acceptance of the contractor's proposal constitutes bilateral agreement to "issue" contractual documents as detailed herein. If requirement will be packaged at a location different from the offeror's address, the offeror shall provide the name, street address, and CAGE of the facility. Any contract awarded as a result of this solicitation will be DoD certified for national defense under the Defense Priorities and Allocations System (DPAS). Provision 52.211-14, Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use, shall be inserted in solicitations when the contract to be awarded shall be a rated order. If drawings are included in the solicitation, access needs to be requested on the individual solicitation page under Contract Opportunities on SAM.gov website. After requesting access, send an email to the POC listed on the solicitation. NAVSUP WSS Mechanicsburg will be considering past performance in the evaluation of offers IAW FAR 13.106(a)(2). Data Item A001 (Inspection and Test Plan) may be waived if already on file at NAVSUP WSS Mechanicsburg. 1. Scope 1.1 The material covered in this contract/purchase order will be used in a crucial shipboard system. The use of incorrect or defective material would create a high probability of failure resulting in serious personnel injury, loss of life, loss of vital shipboard systems, or loss of the ship itself. Therefore, the material has been designated as SPECIAL EMPHASIS material (Level I, Scope of Certification, or Quality Assured) and special control procedures are invoked to ensure receipt of correct material. 2. Applicable Documents 2.1 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order must take precedence. Nothing in this contract/purchase order, however, must supersede applicable laws and regulations unless a specific exemption has been obtained. 2.2 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions. 2.2.1 Specification Revisions - The specification revisions listed under "Documents References" below are the preferred revision. Older and/or newer revisions are acceptable when listed within Contract Support Library Reference Number CSD155 in ECDS (Electric Contractor Data Submission) at: https://register.nslc.navy.mil/. This is to allow Contractors to use certain acceptable older specification revisions to purge their existing stock of material certified to those older revisions or to use newer specification revisions when material is certified to newly released revisions, without requiring the submittal of waiver/deviation requests for each specification revision on every contract. Revisions of specifications reflecting editorial and/or re-approval (e.g., E2009, R2014, etc.) are considered inconsequential, but are acceptable when their revisions are listed within CSD155 or elsewhere within this contract. 2.2.2 Documents, drawings, and publications supplied are listed under "Drawing Number". These items should be retained until an award is made. 2.2.3 "Document References" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order. Drawing Data: 4384678C06, 4385050 Document Reference Data: ANSI/ASQ Z1.4, QQ-N-286, MIL-STD-792, MIL-STD-2035, MIL-STD-2132, ISO 9001, ISO 10012, ISO/IEC 17025, MIL-I-45208, MIL-STD-45662, ANSI/NCSL Z540.3, T9074-AS-GIB-010/271 3. Requirements 3.1 Stem, piece 14, to be in accordance with Naval Ship Systems Command Drawing 803-4385050 along with Naval Ship Systems Command General Notes Drawing 803-4384678 and DRN 4384678-C6, except as amplified or modified herein. 3.2 No weld repair allowed on QQ-N-286 material. 3.3 Material for Parts Requiring Certification - Quantitative chemical and mechanical analysis is required for the parts listed below unless specifically stated otherwise: Part: Stem Material: QQ-N-286, Alloy UNS N05500, Form 2, Annealed and Age Hardened 3.4 Testing Certification - Certifications are required for the following tests on the items listed below. Additional testing on other piece parts (if any) per applicable drawings and specifications is still required, but certifications are only required as listed below. Attribute: Annealing and Age Hardening Item: Stem Performance: QQ-N-286 Test: Ultrasonic Inspection on Starting Material Item: All Items requiring certification made from QQ-N-286 with a diameter or minimum distance between parallel surfaces of 4 inches or greater of the starting material, or when required by a drawing or specification invoked elsewhere in this contract; Performance: T9074-AS-GIB-010/271 or MIL-STD-2132, and QQ-N-286 Acceptance: QQ-N-286 Test: Dye Penetrant Inspection Item: Stem (on the external surface) Performance: T9074-AS-GIB-010/271 Acceptance: MIL-STD-2035 3.5 O-ring grooves and mating sealing surfaces must be inspected per the contractually invoked drawings or specifications. When the drawings or specifications do not provide specific defect criteria or state that no defects are allowed, the General Acceptance Criteria (GAC) standard must be used for inspecting O-ring grooves and mating sealing surfaces only. Repairs to sealing surfaces and O-ring grooves with unacceptable defects may be accomplished within the limits of the size and tolerances provided in the applicable drawing. Repairs that would exceed these limits require approval (including final dimensions). The data that is red lined (crossed out) is excluded from the GAC for this contract and is not to be used for acceptance or rejection criteria. The GAC document is identified as Contract Support Library Reference Number CSD008 at https://register.nslc.navy.mil/. 3.6 Slow Strain Rate Tensile Test Laboratories - The Slow Strain Rate Tensile Test of QQ-N-286 must be performed by one of the following laboratories: Huntington Alloys, a Special Metals Company, Attn: Bill Bolen, 3200 Riverside Drive, Huntington, WV 257059, Phone: (304) 526-5889, FAX: (304) 526-5973 Metallurgical Consultants, Inc., Attn: W. M. Buehler, 4820 Caroline, PO Box 88046, Houston, TX 77288-0046, Phone: (713) 526-6351, FAX: (713) 526-2964 Naval Surface Warfare Center, Carderock Division, Attn: Eric Focht Code 614, 9500 Macarthur Blvd, West Bethesda, MD 20817-5700, Phone: (301) 227-5032, FAX: (301) 227-5576 Teledyne Allvac, Attn: Dr. W. D. Cao, 2020 Ashcraft Ave., Monroe, NC 28110, Phone: (704) 289-4511, FAX: (704) 289-4269 Westmoreland Mechanical Testing and Research Inc., Attn: Andrew Wisniewski, P.O. Box 388, Youngstown, PA 15696-0388 Mannesmann Rohrenwerke, Mannesmann Forschungsinstitut (MFI), Attn: Dr. Weiss, Postfach 251160, 47251 Duisburg, Germany, Phone: 011-49-0203-9993194, FAX: 011-49-0203-9994415 ThyssenKrupp VDM USA, Inc., Attn: D. C. Agarwal, 11210 Steeplecrest Drive, Suite 120, Houston, TX 77065-4939, Phone: (281) 955-6683 3.7 Certificate of Compliance - (SPECIAL EMPHASIS MATERIAL) The Contractor must prepare and submit a certificate of compliance certifying that the items/components furnished under this contract comply with the requirements of the procurement document, including any/all invoked specifications and drawings. 3.8 Configuration Control - The Contractor must maintain the total equipment baseline configuration. For items of proprietary design, Contractor drawings showing the latest assembly configuration must be provided to the Government in electronic (C4) format. Definitions are provided elsewhere in the Contract/Purchase Order. 3.8.1 Waivers/Deviations - All waivers and deviations, regardless of significance or classification require review and approval by the Contracting Officer. Waivers and Deviations must be designated as Critical, Major, or Minor. The Contractor must provide a copy of this request to the QAR. Requests must include the information listed below: A complete description of the contract requirement affected and the nature of the waiver/deviation (non-conformance), including a classification of Critical, Major, or Minor. Number of units (and serial/lot numbers) to be delivered in this configuration. Any impacts to logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel or impacts to the operational use of the product. Information about remedial action being taken to prevent reoccurrence of the non-conformance. 3.8.2 All requests for Waivers/Deviations on NAVSUP-WSS Contracts must be submitted to the NAVSUP WSS Contracting Specialist via eMail. 3.8.3 ECPs - The Government will maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the Equipment and its sub-assemblies. The Contractor must submit an Engineering Change Proposal (ECP) for any Class I or II changes that impact the Equipment covered by this contract. ECPs must be prepared in Contractor format, and must include the following information: The change priority, change classification (Class I or Class II), and change justification. A complete description of the change to be made and the need for that change. A complete listing of other Configuration Items impacted by the proposed change and a description of the impact on those CIs. Proposed changes to documents controlled by the Government. Proposed serial/lot number effectivities of units to be produced in, or retrofitted to, the proposed configuration. Recommendations about the way a retrofit should be accomplished. Impacts to any logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel in support of the product. Impacts to the operational use of the product. Complete estimated life-cycle cost impact of the proposed change. Milestones relating to the processing and implementation of the engineering change. 3.9 Mercury Free - Mercury and mercury containing compounds must not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Mercury contamination of the material will be cause for rejection. 3.10 NAVSEA 0948-LP-045-7010 - Any applicable requirements of NAVSHIPS 4410.17, NAVSEA 0948-LP-045-7010, or 0948-045-7010 which the contractor must meet are included in this contract/purchase order. The above documents are for Government Use Only. Further application of the above documents is prohibited. 3.10.1 Marking of material with a Material Designator per the Drawing is also prohibited, with the exception of Fasteners. Fasteners must be marked with a Material Symbol/Designator as specified elsewhere in this contract. Quality Assurance Requirements 3.11 See CDRL DI-MISC-80678 (Test Certification) - A statement of tests performed, listing the pieces tested must be furnished along with a copy of the test results. Certification must include the contractor's name, address, and date, quantity inspected, identified to the contract/purchase order and item number, and the Contractor's or authorized personnel's signature. Test certifications must reference the standard/specification, including the revision, to which the testing was performed and the acceptance criteria used. Test procedure numbers may also be referenced on test reports. Test reports on weldments must be identified to weld joint and layer. 3.12 Quality System Requirements - The Contractor furnishing items under this contract/purchase order must provide and maintain a quality system in accordance with ISO-9001 as amplified or modified herein, with the calibration system requirements of ISO-10012 or ANSI-Z540.3 with ISO-17025. A Quality System in accordance with MIL-I-45208, with the calibration system requirements of MIL-STD-45662, is acceptable as an alternate. 3.12.1 The Contractor's quality system and products supplied under the system are subject to evaluation, verification inspection, and acceptance/nonacceptance by the Government representative to determine the system's effectiveness in meeting the quality requirements established in the Contract/Purchase Order. 3.12.2 The Contractor's quality system must be documented and must be available for review by the Contracting Officer or his representative prior to initiation of production and throughout the life of the contract. The Prime Contractor must, upon notification, make his facilities available for audit by the contracting Officer or his authorized representative. 3.12.3 See CDRL DI-QCIC-81110 (Inspection System Procedures) - All suppliers of Level I/SUBSAFE (LI/SS) material are required to submit a copy of their current documented quality system procedures to the Procurement Contracting Officer (PCO) prior to award of any contract/purchase order. Suppliers that have a copy of their current quality system procedures on file at the Procuring Activity may request the PCO waive this requirement. 3.12.4 This contract provides for the performance of Government Quality Assurance at source. The place or places of performance may not be changed without the authorization of the Procurement Contracting Officer. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately. 3.12.5 Any changes made by the Contractor to a qualified quality system will require re-submittal to the PCO and concurrence by the Government Quality Assurance Representative prior to adoption. 3.13 Contractor Inspection Requirements - The Contractor must maintain adequate records of all inspections and tests. The records must indicate the nature and number of observations made, the number and type of deficiencies found, the quantities approved and rejected and the nature of corrective action taken as appropriate. Inspection records must be traceable to the material inspected. 3.13.1 The supplier's gages, measuring and test equipment must be made available for use by the Government representative when required to determine conformance with Contract requirements. When conditions warrant, the supplier's personnel must be made available for operations of such devices and for verification of their accuracy and condition. 3.13.2 All documents and reference data applicable to this contract must be available for review by the Government representative. Copies of documents required for Government inspection purposes must be furnished in accordance with the instructions provided by the Government representative. 3.14 Subcontractor Inspection Requirements - The Government has the right to inspect at source, any supplies or services that were not manufactured or performed within the contractor's facility. Such inspection can only be requested by or under authorization of the Government representative. Any purchasing documents to a subcontractor must cite the applicable portions of the contractually invoked quality system (e.g., calibration requirements), plus any product requirements that apply to the supplies being purchased. When the Government elects to perform source inspection at the subcontractor's facility, applicable purchase documents must be annotated with the following statement: "A Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately." 3.14.1 The prime contractor's program must include procedures to assess the capability of the prospective suppliers to produce the products or supply the services in accordance with the contract, prior to the issuance of any purchase document. 3.14.2 Each sub-tier supplier of material or services for items in Section 3 of this contract must be subjected to a periodic review or audit by the Prime to determine the continued capability of the supplier to control the quality of the products or services specified in the purchase order or contract. 3.14.3 The prime contractor must ensure that the purchased product conforms to specified purchase requirements and this contract. The type and extent of control applied to the supplier and the purchased product must be dependent upon the effect of the purchased product on the end item represented by this contract. 3.14.4 The prime contractor must evaluate the requirements of the contract and select suppliers based on their ability to supply the product in accordance with the prime contractor's requirements and the contract. Criteria for selection and evaluation must be established. Records of this effort must be available for review by the government. 3.14.5 The prime contractor's supplier quality assurance program must provide for a review of purchase documents to assure applicable quality requirements are included or referenced in the documentation for compliance by the supplier. 3.15 Government Furnished Material and/or Equipment (GFM/GFE) - When material or equipment is furnished by the Government, the Contractor must develop documented control procedures that require at least the following: Visual examination upon receipt to detect damage during transit. Inspection for completeness and proper type. Verification of material quality received. Periodic inspection and precautions to assure adequate storage conditions and to guard against damage from handling and deterioration during storage. Functional testing, either prior to or after installation, or both, as required by the Contract to determine satisfactory operation. Identification and protection from improper use or disposition. Reporting to the Government, any GFM or GFE property found damaged, malfunctioning, or otherwise unsuitable for use. In the event of damage or malfunction during or after installation, the supplier must determine and record probable cause and necessity for withholding the material from use. For GFE material, and as required by the terms of the bailment agreement, the supplier must establish procedures for adequate storage, maintenance, and inspection of bailed Government material. Records of all inspection and maintenance performed on bailed property must be maintained. Material returned to the contractor must be handled as GFM. 3.16 Traceability and Certification Requirements - To assure that correct materials are installed in Level I/SUBSAFE systems, it is imperative that traceability be maintained from the material to the material certification test report and other required Objective Quality Evidence (OQE). The material certification report must completely and accurately reflect that the material supplied meets the specified requirements. Materials requiring Traceability and Certification Data are identified within Paragraph 3, Section C of this contract/purchase order. The following minimum requirements apply: The certification data report must be identified through a unique traceability number, heat-lot number, or heat-treat number, as applicable, which must also be marked on the material. This traceability marking on the material must provide direct traceability to the material's chemical composition and mechanical properties certification data. For batch, continuous cast, or continuous pour processes, samples must be taken no less than once in every eight hours of operation for validation. Material Marking for Traceability and Identification - Markings must be permanent and provide direct traceability to the chemical and mechanical properties. Marking must be legible and located so as not to affect the form, fit, and function of the material. 3.18 Material Certification - Additional requirements include: Quantitative chemical and mechanical analysis of material traceable to traceability markings. Re-identification and re-certification when the material properties are altered by processing. Certification reports must be signed and confirm full compliance with all requirements. Electronic signatures are considered equivalent to handwritten signatures, with controls to ensure security and authenticity. Foreign certifications must be converted to U.S. units if applicable, with proper annotation of the conversion process. 3.19 Material Handling - The process must include: Traceability markings on all raw materials. Segregation of materials requiring traceability. Record of removal and reapplication of markings if necessary during manufacturing. Verification of brazing or weld filler metals for pressure components. Purchase orders must specify traceability to certification test reports. Traceability must be maintained during subcontracted operations. 3.20 Receiving Inspection - Products and services from sub-tier suppliers must be inspected upon receipt. Verification includes traceability markings, legibility of test reports, and compliance with specifications. 3.21 Discrepancy Reporting - Nonconforming products must be identified and processed according to contractor procedures. Records must be maintained and available for review. 3.22 Final Inspection - Material must be inspected for form, fit, and function, with lot acceptance based on zero defects. Sampling plans are based on applicable standards; for small lots, the sample size may be 100%. Statistical Process Control may be used as an alternative with approval. All data on material verification and traceability must be 100% inspected for completeness and legibility. 3.23 Certification - The certificate of compliance must show traceability to the marking on each item and include all required information, signed by authorized personnel. 4. Quality Assurance 4.1 Notes to DCMA QAR and the Contractor - Departures from requirements must be judged individually; disagreements are to be submitted to the PCO. Records of departures must be maintained and traceable to part and contract numbers. Part numbers are for reference only; material must conform to all drawings and specifications. DCMA QAR reviews NDT procedures for NAVSUP Contracts. The ECDS system is available for data submissions and inquiries at: https://register.nslc.navy.mil/. 5. Packaging Preservation, Packaging, Packing, and Marking must comply with the Contract/Purchase Order Schedule and MIL-STD 2073. 6. Notes Definitions of terms related to CSI items, including Critical Safety Item, First Article, Government Source Inspection, Quality Assurance Letter of Instruction, Objective Quality Evidence, Surface Discontinuity, Traceability Code, Verification, Nonconformance, Waiver, Deviation, and others, are provided for clarity. Additional notes include information on distribution statements, ordering specifications, recent updates, and document submission requirements.

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