SAM #36C26026Q0846

Full-Service Maintenance for Stryker Neptune 3 Rovers and Neptune 2 Docking Stations at VA Eugene Healthcare

This opportunity is for a comprehensive maintenance contract at the VA Eugene Healthcare Center for Stryker Neptune fluid waste management systems. - Government Buyer: - Department of Veterans Affairs, Eugene Healthcare, NCO 20 Network Contracting Office - OEM Highlight: - Stryker is the sole OEM for all covered equipment (Neptune 3 Rovers and Neptune 2 Docking Stations) - Products/Services Requested: - Full-service preventative and corrective maintenance for: - Five Stryker Neptune 3 Rover units (serial numbers provided) - Two Stryker Neptune 2 Docking Stations (serial numbers provided) - Maintenance includes: - Scheduled preventative maintenance (minimum two visits per year per unit) - Corrective maintenance, field recalls, and OEM equipment updates - Hazmat-certified technicians required due to hazardous materials handling - OEM updates and field recall compliance - Prior approval required for part replacements that incur additional expenses - Service is structured as quarterly maintenance per system, with a base year and four one-year option periods (total potential duration: 5 years) - Quantities: - Each unit receives four maintenance visits per year (quarterly), for each year of the contract - Notable Requirements: - Only Hazmat-certified technicians may perform work - Maintenance must comply with Stryker OEM standards and updates - Serial numbers for all covered units are specified - Pricing is requested per system per quarter - NAICS: 811210 (Electronic and Precision Equipment Repair and Maintenance) - PSC: J065 (Maintenance, Repair, and Rebuilding of Equipment—Medical, Dental, and Veterinary Equipment and Supplies)

Description

Page 1 of Page 1 of Page 1 of Page 1 of This is a combined synopsis/solicitation announcement for commercial services prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, and supplemented with additional information. This announcement constitutes the only solicitation to request quotes. Written solicitation will not be issued. A firm-fixed price purchase order is anticipated. The Veterans Administration, Eugene Healthcare (HCC), 3355 Chad Drive, Eugene, Oregon requires a full-service contract to provide preventative maintenance and corrective maintenance for five Stryker Neptune 3 Rovers and two Stryker Neptune 2 Docking Stations. The period of performance for this requirement is 1 year with four one-year options. The anticipated start date of 8/1/2026. This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 effective March 13, 2026. This RFQ number 36C26026Q0846_1 is issued as unrestricted and the Government anticipates awarding a firm-fixed price contract. The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, Electronic and Precision Equipment Repair and Maintenance with a small business size standard of $34M. The FSC/PSC is J065, Maintenance, Repair, and Rebuilding of Equipment Medical, Dental and Veterinary Equipment and Supplies. All interested companies shall provide quotations for the following: Neptune Rover 3 and Docker stations. Equipment Purpose: The Stryker Neptune 3 Rover units are used to suction fluids from patients' bodies during patient care procedures, in the Operating or Endoscopy procedure rooms. Fluids are stored in canisters which are later disposed of via hazardous waste disposal processes. The Neptune 3 units are docked to the docking station which sanitizes the Rover 3 units via a chemical flush. Equipment for Service: DescriptionSerial # Neptune 3 Rover2232100043 Neptune 3 Rover2232701513 Neptune 3 Rover2232701823 Neptune 3 Rover2232701873 Neptune 3 Rover2233614363 Neptune 2 Docker1919107683 Neptune 2 Docker1919801923 Scope of Work: Preventative Maintenance: To be scheduled pursuant to the manufacturer’s recommended schedule and frequency but no less than 2 annual visits per year. Corrective Maintenance: field recalls or equipment updates are to be provided as required. Quote shall contain explanation of ability to meet this requirement. The contractor shall not replace any part which should incur additional expenses to the government without first obtaining prior approval and a PO from the VA Contracting Officer. Qualifications Required: Technicians must be Hazmat certified to maintain and handle hazardous materials associated with Rover 3 HEPA filters, and valves related to contamination with the Docker stations internal filters and systems. Must be able to provide original equipment manufacturer updates. Quote shall contain explanation of ability to meet this requirement. To facilitate any potential, future modifications due to equipment removal or equipment replacement, the government is looking for pricing per system per quarter. ITEM NUMBERDESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 0001Neptune 3 Rover 2PM Prevent ProCare +SEM Ser# 2232100043 BASE YEAR 8/1/2026-7/31/20274QTR_________________________________ 0002Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701513 BASE YEAR 8/1/2026-7/31/20274QTR______________________________ 0003Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701823 BASE YEAR 8/1/2026-7/31/20274QTR______________________________ 0004Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2232701873 BASE YEAR 8/1/2026-7/31/20274QTR______________________________ 0005Neptune 3 Rover 3 2PM Prevent ProCare +SEM Ser#2233614363 BASE YEAR 8/1/2026-7/31/20274QTR______________________________ 0006Neptune 2 Docker 2PM Prevent Procare Ser#1919107683 BASE YEAR 8/1/2026-7/31/20274QTR______________________________ 0007Neptune 2 Docker 2PM Prevent ProCare Ser# 1919801923 BASE YEAR 8/1/2026-7/31/20274QTR_________________________________ <!-- Additional rows omitted for brevity --> ... (additional schedule and details omitted for brevity) ... SOLICITATION PROVISIONS: The full text of provisions or clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 https://www.va.gov/oal/library/vaar/index.asp The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda: 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS-REPRESENTATION (JAN 2017) 52.204-7 SYSTEM FOR AWARD MANAGEMENT-REGISTRATION (NOV 2024) 52.222-48 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR STANDARDS TO CONTRACTS FOR MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN EQUIPMENT-CERTIFICATION (NOV 2025) 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020) ... (additional provisions and clauses omitted for brevity) ... All quoters shall submit the following: Questions are due by July 22, 2026, 13:00 EST. Quotes are due no later than July 29, 2026, at 13:00 EST. Quotes and questions should be emailed to Christine.lindsey@va.gov and nco20supportteam2@va.gov Quotes may be submitted on this document or the vendor's own form and must include the completed Exemption from Application of the Service Contract Labor Standards. Required Supporting Documentation: Enough documentation that demonstrates the contractor's ability to meet the requirements of the Statement of Work. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exceptions and rationale for the exception(s), if any. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Christine LindseyContracting SpecialistChristine.lindsey@va.gov With a copy to:nco20supplyteam2@va.gov Additional Links: https://www.va.gov/roseburg-health-care/locations/eugene-va-

View original listing