SAM #36C25626Q1073

VA Requests Champion Power Recliner Chairs and Accessories for Houston Medical Center

The Department of Veterans Affairs, Network Contracting Office 16, is seeking sources to supply Power Recliner Chairs and accessories for the Michael E. DeBakey VA Medical Center in Houston, Texas. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 16, Michael E. DeBakey VA Medical Center - OEM Highlight: - Champion Manufacturing, Inc. is specified as the required manufacturer for all chairs and accessories to ensure standardization with existing Neurology Care Line equipment - Products Requested (with part numbers and quantities): - Power Recliner Chair with Straight Back (Champion Manufacturing, Inc., CESS-778500-00001-99): 4 units - Second Foldaway Side Table (Champion Manufacturing, Inc., CESS-3545-00): 4 units - Heat and Massage for Power Models (Champion Manufacturing, Inc., CESS-728211-00001): 4 units - Cup Holder (Champion Manufacturing, Inc., CESS-727319-00001): 4 units - USB Port (Champion Manufacturing, Inc., CESS-778509-00001): 4 units - Head Pillow/Lumbar Support (Champion Manufacturing, Inc., CESS-3556-00): 4 units - Dock to Dock Freight: 1 unit - Services Requested: - Installation and setup via HIPAA-compliant TeamViewer, product videos, and live Zoom demonstrations (4 units) - One-day on-site training session (1 unit) - Unique/Notable Requirements: - All products must be brand new and manufactured by Champion Manufacturing, Inc. - Equipment must match existing Neurology Care Line chairs for standardization - No grey market or refurbished items accepted; authorized distribution required - Installation and training support included - Delivery to VA Medical Center warehouse in Houston, TX - Vendors must comply with the Non-Manufacturer Rule and NAICS 339113

Description

This is a source sought notice/request for information only. The responses to this posting will be used to establish the procurement strategy, for example, set-aside, sole source, unrestricted for a solicitation that VA intends to post in the near future. Please review the attached document(s) for more details on this requirement.

See attached document(s):

-36C25626Q1073 - Request for Information (RFI) -Statement of Work (SOW)

DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS SYNOPSIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID. This notice is not a solicitation as defined by FAR 2.101, therefore it shall not be construed as a commitment by the government to enter into a contract, nor does it restrict the government to an acquisition approach. All information contained in this Request for Information (RFI) is preliminary as well as subject to amendment and is in no way binding on the government. Information submitted in response to this notice is voluntary; the government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the government. The government is requesting that restrictive or proprietary markings not be used in response to this notice. If a solicitation is released, it will be synopsized in the Federal Contract Opportunities website or General Services Administration (GSA). It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI.

1. Title: Power Recliner Chair
   1. Purpose: The purpose of this RFI is to identify potential sources that will aid in defining the procurement strategy for example, set-aside, sole source, or unrestricted for a solicitation the VA intends on issuing shortly as follows: The Michael E. DeBakey VA Medical Center (MEDVAMC) located in Houston, Texas has a requirement for Power Recliner Chair, items listed below:

Item# Description/Part Number* Products QTY 1. Power Recliners with Straight Back 4 EA 2. Second Foldway Side Table 4 EA 3. Heat & Massage for Power Models 4 EA 4. Cup Holder 4 EA 5. USB Port 4 EA 6. Head Pillow/Lumbar Support 4 EA 7. Fee Dock to Dock Freight 1 EA

The anticipated Small Business Administration (SBA) size standard for the North American Industry Classification System (NAICS) code is 339113 Surgical Appliance and Supplies Manufacturing and a standard size of 800 employees. Product Supply Code (PSC) 6515 Medical and Surgical Instruments, Equipment, and Supplies. 3. Responses Requested: The following questions must be answered in response to this RFI. Answers that are not provided shall be considered non-responsive to the RFI:

a. Are the requested items manufactured by a small or large business? Vendor must attach documentation of this information to be viewed by the government to be considered as part of Market Research and responsiveness to this Sources Sought notice:

b. Is the potential vendor in compliance with the Non-Manufacturer Rule (NMR)?

Vendor must attach documentation of this to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice:

c. Is the Vendor an authorized distributor with access to Original Equipment Manufacturer (OEM) parts which may be required in completion of this requirement? The VA does not accept grey market items; therefore, the Vendor must attach an authorized distribution letter as an approved and authorized vendor on OEM letterhead by the manufacturer as evidence of proof to be viewed by the government to be considered as part of the Market Research and responsiveness to this Sources Sought notice.

d. Name of potential Contractor that possesses the capability to fulfill this requirement. Contractors shall also provide the following: Point(s) of contact name: ______________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________ Company's business size: _______________________________________ UEI #: ______________________________ CAGE Code: _______________________________

e. Is your company considered a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern, with the requisite 339113 NAICS code?

Please provide proof of qualifications.

f. Is your company available under any Government Wide Agency Contract (GWAC), GSA Schedule, Federal Supply Schedule (FSS), Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)?

If so, please identify the contract number for the government to review as part of this Market Research.

1. Opportunity/Market Pricing: MEDVAMC is seeking information from potential vendors on their ability to provide the required items/equipment. THIS IS A SOURCES SOUGHT REQUEST FOR INFORMATION (RFI) ONLY. Small Business concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition and general market pricing available in the industry. Vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation. Contractor shall provide answers to all questions requested and shall possess the ability to provide all requirements and objectives per the DRAFT STATEMENT OF WORK.

2. RFI responses are due by 15:00 pm Central Standard Time on July 27, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to frank.sanders1@va.gov

The subject line shall read: RFI 36C25626Q1073- Power Recliner Chair.

NO SOLICITATION EXISTS AT THIS TIME.

There is no page limitation on subparagraphs 3(a) - 3(g). Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI. Information provided will be used solely by MEDVAMC as Market Research and will not be released outside of the MEDVAMC Purchasing and Contracting Team.

1. Contact Information:

   Frank Sanders frank.sanders1@va.gov See attached document: DRAFT Statement of Work

Additional Links:Department of Veterans Affairs

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