SAM #XTLF-21-1031

Vance AFB Base-Wide Natural Gas Infrastructure Repair and Upgrade

This opportunity involves a major natural gas infrastructure repair and upgrade project at Vance Air Force Base, Oklahoma, managed by the U.S. Air Force, Air Education and Training Command, 71st Flying Training Wing, Civil Engineering Design Branch. - Government Buyer: - U.S. Air Force, Air Education and Training Command, 71 FTW, Civil Engineering Design Branch at Vance AFB - Products and Materials Requested: - High Density Polyethylene (HDPE) pipe (2", 4", 6", 8" diameters; ASTM D2513) - Polyethylene pipe fittings (ASTM D2513) - Polyamide-11 (PA-11) gas pressure pipe, tubing, and fittings (ASTM F2945) - Metallic ball valves (ASME B16.33/B16.38) - PE ball or plug valves (ASME B16.40, ASTM D2513) - Street valve boxes (cast iron, marked 'Gas') - Gas meters (AGA ANSI B109.1, B109.2, B109.3; pulse output for monitoring) - Pressure regulators (ferrous bodied, ANSI/AGA compliant) - Backflow preventers (AWWA C511) - Buried warning and identification tape (yellow, imprinted for natural gas) - Buried detection wire (12 AWG copper) - General construction materials and services (boring/trenching, demolition, pavement repair, sodding) - Services Requested: - Complete phased repair and installation of new natural gas transmission piping and associated infrastructure across eight zones - All labor, equipment, and materials for construction, demolition, and site restoration - Unique/Notable Requirements: - Compliance with ASME, ASTM, NFPA, OSHA, and EPA standards - Gas meters must be compatible with the base's Utility Monitoring and Control System (UMCS/EMCS) - Emphasis on quality control, safety, environmental protection, and proper waste management - Phased contract structure with incremental time extensions for each phase - No specific OEMs or brand names are mandated, but all products must meet the referenced industry standards.

Description

Notice to Offerors/Suppliers: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available.  ASRC Federal Gulf State Constructors LLC (AFGSC), the Prime BOS Contractor and/or  the Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the AFGSC or the Government cancels this solicitation, neither AFGSC nor the Government has any obligation to reimburse an offeror for any costs.

It is the sole responsibility of all offerors to frequently check this posting for updates, amendments, Q&A responses, or changes.  Failure to acknowledge and comply with posted amendment may result in a quote being deemed non-responsive.

This is a combined Synopsis/Solicitation for commercial services prepared in accordance with FAR 12.6 and FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.  

AFGSC is soliciting this notice as a Firm-Fixed Price (FFP) to Repair Natural Gas Phase 1 and Phase 2 located at Vance AFB, Enid, Oklahoma 73705.

Contractor will be responsible for furnishing all personnel, labor, equipment, supplies, tools, material, and other items and services necessary for performing all operations required to repair all requirements listed in the attached Repair Natural Gas Specification.

Bid Requirements:

The Attached Bid Form PA, Bid Form PB and Bid Form Combine must be completed.  Also include:

• Technical Specifications: to include documentation outlining the technical details of the product or services being offered.  This          should include product specifications and compliance information.

• Labor and Material Breakdown: Provide a detailed breakdown of all labor and material costs associated with the scope of work.        Cost should be clearly itemized and aligned with the Bid Form pricing.

• Qualifications and Experience: Include a statement of qualifications demonstrating their capability to perform the work.  This may       include relevant experience, certifications, references, and any other information supporting vendor competence.

The completed quote can be emailed to Betty Kliewer; betty.kliewer.ctr@us.af.mil August 25, 2026 at 11:00 AM CST.  No late offers will be considered or accepted after the deadline.  Bases for award will be Low Price/Technically Acceptable (LPTA).

Quote Validity:

Quotes must remain valid for 180 days after the solicitation close date of August 25, 2026.  This extended timeframe will provide the Government with the strongest opportunity to secure the necessary funding and ensure continuity in the procurement process.

The statement of magnitude for this acquisition is $1,000,000.00 to $5,000,000.00 FAR 36.204(f). The contractor shall abide by all local, state and federal EPA guidelines and regulations during the performance of the awarded contract.  In accordance with Department of  Defense (DoD) policy, all contractors must be registered in System for Award Management (SAM) to be eligible to receive an award.  Businesses who submit proposals without valid/non-expired SAM registration will be considered unacceptable and proposals will not be considered for award.

Questions & Answers:

There is a Q&A sheet attached and must be used to submit any questions.  Questions will be due COB 08/11/2026,  the answers will be posted via amendment 2 to 5 business days after closing of questions.  All questions need to be submitted to:

Ms. Shannon Perry:                                                                                                                                                                                   shannon.perry.1.ctr@us.af.mil

Site Visit and Arrival Instructions:

A site visit is scheduled for July 28, 2026 at 10:00 AM CST.  Vendor attendance is strongly encouraged.  A list of attendees is recommended at least 48 hours prior to visit and emailed to: Shannon Perry; shannon.perry.1.ctr@us.af.mil.

All attendees must report to the Visitor Center, Building F72 to be sponsored on base (which is the first building on the right after entering through the first gate) 45 to 60 minutes prior to site visit time at 10:00 AM.  Your sponsor is Betty Kliewer; cell number 580-540-0165.

After you are sponsored, you will arrive at  400 Young Rd, Building 200 and a base-provided bus will be provided to transport all visitors to the project site(s),  riding the bus is encouraged. 

Required Documents:

You MUST have one of the following forms of ID: 

• REAL ID: (This is a requirement to drive on base)

• U.S. Passport (if this is the only ID you have, you will not be allowed to drive on base)

• Non-U.S. citizens MUST bring: Passport, visa, work permit, or I-94 documentation.

• MUST have vehicle registration and current vehicle insurance. (This is a requirement to drive on base).

Failure to provide proper identification will result in denial of base access. 

All attendees must comply with all Vance AFB rules and regulations while on base.

Attachments: 

•Statement of Work Specifications Phase 1 and 2

•Drawings

•Bid Forms (Phase 1, 2 and Combined)

•Questions and Answer Form

Wage Determination

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