SAM #36C25026Q0760

Linen Supply and Laundry Services for Cincinnati VA Medical Center – Market Research

This opportunity seeks vendors for linen supply and laundry processing services at the Cincinnati VA Medical Center and its associated clinics. - Government Buyer: - Department of Veterans Affairs (VA) - Network Contracting Office 10 (NCO-10) - Cincinnati VA Medical Center (CVAMC) - OEMs and Vendors: - No specific OEMs or vendors are named in the notice - Products/Services Requested: - Linen supply and laundry processing services - Includes furnishing, delivering, picking up, laundering, and returning clean linens and textile items - Items include: general hospital linens, operating room linens, scrubs, mops, warm up jackets, tablecloths, hampers, laundry bags, towels, sheets, gowns, and laundering of government-owned specialty items (e.g., sheets, spreads, pillows) - Estimated annual linen volume: approximately 700,000 pounds - Unique or Notable Requirements: - Contractor must handle both supply and processing of a wide range of textile items - Service covers multiple locations, including domiciliary and outpatient clinics - No specific part numbers, brands, or OEMs are specified - This is a sources sought notice for market research and planning, not a solicitation for bids

Description

The Network Contracting Office (NCO-10) is seeking vendors to perform the following services, Linen and Laundry Services at the Cleveland VA Medical Center and its supported Community Based Outreach Clinics (CBOCs). 

This is a Sources Sought to seek capable sources and request industry feedback ONLY. This notice does not constitute a commitment by the Government. Interested parties are asked to answer questions below AND submit capability statement that clearly and convincingly identifies their ability to fulfill the requirements.

Detailed capabilities must be submitted by email to Contract Specialist Josh Kovar at Joshua.Kovar@VA.gov in an electronic format, no later than 1330 EST 1:30 PM EST | July 24, 2026.

As part of market research, this Sources Sought is to determine if there exists an adequate number of qualified interested contractors capable of providing the requirement.   Industry feedback to the information below is requested to ensure the VA has not created a defacto sole source requirement. The Government may use the responses to this Sources Sought for information and planning purposes.  

DRAFT SCOPE: The Department of Veterans Affairs (VA) is conducting market research to identify qualified sources capable of providing Linen Supply and Laundry Processing Services for the Cincinnati VA Medical Center (CVAMC) and all associated locations, including the domiciliary and outpatient clinics. The requirement includes furnishing, delivering, picking up, laundering, and returning clean linens and related textile items necessary to support CVAMC operations. A non inclusive list of items includes general hospital linens, operating room linens, scrubs, mops, warm up jackets, tablecloths, hampers, laundry bags, towels, sheets, and gowns. The contractor will also be responsible for laundering Government owned items such as specialty sheets, spreads, and pillows.

The estimated annual linen volume is approximately 700,000 pounds. This estimate is provided solely for informational and market research purposes, and the forthcoming solicitation will include a refined and more accurate workload estimate based on updated facility data.

We are proposing a Shortened Base + 3 (1-year) Option Periods contract for this requirement. 

Please see next page.

Questions for Industry: Question #1:   Response, are you interested in providing a quote for this requirement? Yes / No (choose one)  

Question #2:   Response: If your firm is a small business, please provide the following:   Please provide your company name, address, UEI and primary point of contact information.   SBA Certifications, if any regarding the socio-economic status of your company including, SDVOSB, VOSB, WOSB, EDWOSB, HUB, 8A, Small Business, etc.  

Question #3:  Will you provide your current scope of operations and locations of service and/or capability? Where do you currently work and what is your maximum service area?  

Question #4:   Please describe your firm s typical approach to performing linen and laundry processing services. As part of your capability statement, you may include information on what portions of the work your firm normally performs in house versus what portions are commonly subcontracted. This information is for market research purposes only and will help the Government understand industry practices and self performance capabilities.

Capability Statement:   Please provide your capability statement, which adequately supports this requirement.   The applicable NAICS code for this requirement is NAICS 812332 Industrial Launderers with a Small Business Size Standard of $47.0 Million Dollars. The Product Service Code is S209 Housekeeping Laundry/DryCleaning.  

Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement and answer questions above.  

This Sources Sought is only for the purpose of identifying potential sources as part of market research. No Request for Proposal (RFP), Quote (RFQ), or Invitation for Bid (IFB) exists. Responses to this Sources Sought are not quotes, proposals, or bids on which the VA can issue any contract. This Notice is issued for information and planning purposes only and does not itself constitute an RFP, RFQ or IFB. The Government does not intend to award a contract based only on responses to this Sources Sought. Responses to the notice will not be returned. Responders are solely responsible for all expenses associated with responding to this Sources Sought. The VA will not pay for information received in response to this Notice. Do not submit pricing information in response to this Notice.  

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