SAM #19RS5026Q0006

Trash, Waste, and Snow Removal Services for U.S. Embassy Moscow

This opportunity is for trash, waste, and snow removal services at the U.S. Embassy Moscow and the Ambassador’s Residence, managed by the U.S. Department of State. - Government Buyer: - U.S. Department of State, U.S. Embassy Moscow, Contracting Officer: Kevin Dolliver - Scope of Services: - Comprehensive trash, waste, and snow removal for Embassy compound and Ambassador’s Residence - Includes all labor, materials, equipment, transportation, and disposal - Regular replacement of medium and small waste containers - Temporary additional services for recyclables (glass, plastic, aluminum cans, paper, cardboard), construction debris, green waste, and snow removal - Services performed 7 days a week, 6 a.m. to 11 p.m., including holidays - Cleanup around collection points and compliance with Russian environmental laws - Contract Details: - 12-month base period with one 12-month option to renew - Minimum order value: $2,500 per year; maximum: $120,000 per year - Notable Requirements: - Contractor must provide all necessary resources (no specific OEMs or vendors named) - Quality assurance standards and compliance with local environmental regulations - Electronic submission of quotations in approved formats - Mandatory registration in the System for Award Management (SAM) - Site visits available upon request - All required forms and certifications must be submitted

Description

To: Prospective Quoters

Subject: Request for Quotations (RFQ) Number: 19RS5026Q0006

The U.S. Embassy in Moscow is soliciting quotations for a qualified contractor to provide Trash, Waste and Snow Removal services, including furnishing all labor, materials, equipment and services, for the U.S. Embassy Moscow compound and Ambassador’s Residence.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due on or before 6:00PM Moscow time on August 3, 2026 and must be submitted electronically to MoscowGSOProcurement@state.gov and perevertovan@state.gov. All quotes are to be addressed to the Contracting Officer and marked "Quotation 19RS5026Q0006 Enclosed."

It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010, Adobe Acrobat (pdf), rar or zip formats. The file size must not exceed 30MB. If too large, the submission must be made in separate files and attached to separate emails with less than 30MB each. Please do NOT send your offer via Cloud storage, DropBox, Google Drive, or other formats. They will not be received. 

A site visit for this project may be requested through MoscowGSOProcurement@state.gov and perevertovan@state.gov. All interested offerors are invited to attend and must request access at least 48 hours in advance.

Please confirm receipt of the invitation and your intention to submit a quote.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449 (Page 3. Blocks 12, 17, 23, 24 & 30, where applicable)

2. Section 1, Pricing (Page 4-6)

3. Additional information as required in Section 3 (Page 38)

4. Representations and Certifications, Section 5 (Page 44) 

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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