SAM #36C24126Q0671

Medium Voltage Electrical Switch Repair at VA Central Western Massachusetts Medical Center

This opportunity involves electrical switch repair services for the Department of Veterans Affairs, Central Western Massachusetts Medical Center in Leeds, MA. - Government Buyer: - Department of Veterans Affairs - Central Western Massachusetts Medical Center - Network Contracting Office 1, VAMC Providence - Products/Services Requested: - Repair of a failed medium voltage electrical switch (Switch 1, model PM255-2-2-2-LF) - Furnish and install new porcelain insulators and stainless-steel hardware - Install one new S&C fuse holder assembly - Clean and lubricate all mechanisms - Field test insulation resistance and contact resistance - Notable Requirements: - All materials must be OEM only (no substitutions) - Contractor must have at least 5 years of experience in medium voltage switch repair and testing - Compliance with NFPA 70B and VA 1028 directives is mandatory - Work plans and materials require prior approval before installation - Contractor must provide all personnel, equipment, supplies, tools, materials, lockout/tagout, supervision, and non-personal services - OEMs and Vendors: - S&C Electric Company (fuse holder assembly) - Park Switch (model PM255-2-2-2-LF) - The procurement is unrestricted and requires active SAM registration

Description

Combined Synopsis/Solicitation for Commercial Services This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR 12.603, as supplemented by the current Federal Acquisition Circular (FAC 2026 01) and the Department of Veterans Affairs Acquisition Regulation (VAAR). This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This acquisition is being solicited on an unrestricted basis. All responsible offerors registered in the System for Award Management (SAM) may submit a quote for consideration. No small business set aside or socioeconomic preference applies to this requirement. The associated North American Industrial Classification System (NAICS) code for this procurement is 238210, with a small business size standard of $19.0 million. The PSC is J061. The Department of Veteran Affairs (VA) Central Western Massachusetts Medical Center located at 421 North Main St. in Leeds, MA 01053 is seeking to purchase services for electrical repairs as outlined in the Performance Work Statement: PERFORMANCE WORK STATEMENT VA Medical Center Leeds, MA B65 Switch 1 Repair Electrical Repair Service, VACWM, Leeds, MA GENERAL: This is a non-personnel services contract to provide electrical repairs and service. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, lockout/tagout, supervision, and other items and non-personal services necessary to perform electrical repairs and service as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. All shutdowns and deenergizing of equipment shall be the contractor's responsibility. The contractor shall meet the standards in this contract. The contractor shall show a minimum of 5 years of successfully completed experience in fixing and repairing medium voltage equipment, testing medium voltage equipment, and medium voltage LOTO. Installing new medium voltage equipment will not be considered as repair experience. Background: The Leeds campus has experienced a failed medium voltage electrical switch. This requires repair under the NFPA 70B and VA 1028 directive to have a safe and maintained electrical system. Objectives: Switch 1 requires internal insulators to be replaced and tested. Switch 1 is a park switch model number PM255-2-2-2-LF. Scope: After award, but prior to the start of any field work, the contractor shall contact the Project Engineer/Manager (i.e., COR) to review proposed methods and plans for completion of work and to review infection control procedures, interim life safety procedures, and hot permits, schedule and shutdown requirements. Please review all documents prior to this meeting. The contractor is responsible for shutting down, making safe, LOTO, and testing all energized parts IAW NFPA 70E. Some off-hours may be required. The scope of this work is to furnish and install all new porcelain insulators and new stainless-steel hardware within switch 1 (SW1). Furnish and install one new S&C fuse holder assembly. Clean and lubricate all mechanisms within the switch (2 sets of 3) IAW NFPA 70B and the manufacturers recommended service. Field test insulation resistance and contact resistance within the switch IAW NFPA 70B and the manufacturers recommended service. All work plans and material must be submitted to the COR for approval 21 calendar days in advance of planned installation. The COR shall be notified of all on-site work 7 calendar days in advance. Past Performance: The contractor must show a minimum of 5 years of similar work experience in repairing medium voltage switches, testing, and LOTO. If subcontractors are intended to be used, a history of at least 2 previously successfully completed repairs working together is required. The subcontractor must also have a minimum of 5 years of similar work experience in repairing medium voltage switches, testing, and LOTO. Period of Performance: The period of performance shall be 90 calendar days from contract award date. APPLICABLE DOCUMENTS (Attached) END OF PERFORMANCE WORK STATEMENT Place of Performance/Place of Delivery Address: Central Western Massachusetts VA Medical Center 421 North Main St Leeds, MA Postal Code: 01053 Country: UNITED STATES Solicitation Provisions FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (DEVIATION AUG 2025) FAR 52.212-2, Evaluation-Commercial Products and Commercial Services FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services As prescribed in 852.102(a), insert the following provision: Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (JAN 2023) (DEVIATION) Parent topic: Subpart 852.2 - Text of Provisions and Clauses 6. FAR 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026) 52.252-2 Clauses Incorporated by Reference (FEB 1998) VAAR clauses: 852.203-70, 852.232-72, 852.246-71 SAM Registration Interested parties shall be registered in System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM in sufficient time to meet the VA's requirement will be ineligible to receive a government contract. This determination will be at the discretion of the Contracting Officer. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, and paragraph (t) of 52.212-3. Instructions to Offerors All quoters shall submit: Technical Proposal: Evidence of OEM training/certifications, description of PM approach, emergency response capability, safety/LOTO/PPE/infection control plans, parts sourcing plan confirming OEM only materials. Past Performance: At least three recent/relevant contracts of similar scope. Price Proposal: Completed pricing for all base and option CLINs. SAM Registration & Reps/Certs: Active SAM registration required, complete 52.212-3 or confirm online SAM status. Evaluation Factors: Technical (most important) Past Performance Price Responses should contain your best terms and conditions, and include a statement regarding acceptability of terms and conditions. Questions must be submitted in writing via email to the Contracting Officer by 24-Jul-2026, 4:00 PM EST. Responses are due by 3-Aug-2026, 4:00 PM. Submit via email to: juliette.buchanan@va.gov. Hand deliveries are not accepted. Point of Contact Juliette Buchanan Email: Juliette.Buchanan@va.gov

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