SAM #PR16134843

U.S. Embassy Pretoria – Supply and Installation of WWK304ZA Heat Pumps and Plumbing Services

This opportunity involves the U.S. Embassy Pretoria, under the U.S. Department of State, seeking qualified vendors for a heating system upgrade at 370 Mackenzie Street, Brooklyn, Pretoria, South Africa. - Government Buyer: - U.S. Department of State, Office of Facility Management, U.S. Embassy Pretoria - OEMs Mentioned: - WWK (manufacturer of the WWK304ZA heat pump) - XS (manufacturer of the existing XS 200 water boiler being replaced) - Products/Services Requested: - Supply and installation of four WWK304ZA SANS-compliant heat pumps - Disconnection and removal of one existing 1000L, 12kW, three-phase XS 200 water boiler - Supply and installation of Class 2 copper pipes (25mm and 35mm) and SANS-approved fittings - Transportation and possible reinstallation/disposal of removed boiler at a secondary location (357 Victoria) - Project management, coordination with facility technicians, and compliance with SANS 10252, 10254, and 10142 standards - Unique/Notable Requirements: - Strict compliance with South African National Standards (SANS) - Vendors must demonstrate technical proficiency and financial capability - Fixed price contract only; no deposit payments allowed - Payment via EFT within 30 days after delivery and invoice - Compliance with NDAA Section 889(a)(1)(B) and provision 52.240-90 - Project completion required within two weeks (ten working days) of purchase order receipt

Description

Expression of interest - Install Heat Pumps - 370 Mackenzie str, Brooklyn, Pretoria, South Africa

The U.S. Government requests companies with the proficiency and financial means to provide services in relation to Plumbing and heat pump installation:

Scope of work includes but is not limited to:

This project focuses on upgrading the heating system by replacing the existing 1000L, 12kW, three-phase water boiler (Model: XS 200, Serial No: 6717-03-2024) with advanced WWK304ZA heat pumps. The goal is to improve operational efficiency, reduce energy consumption, and comply with South African standards SANS 10252, 10254, and 10142

If you are interested in this project, please reply to the emails below. A full scope of work is attached, and you are requested to send your company profile and credentials as proof you are able to provide the service requested in the SOW.

Please sent your reply of interest no later than 28 July 2026 via email to: pretoria_quotations@state.gov & kriekjx@state.gov with reference (PR16134843)

A compulsory site meeting will be held on 29 July 2026, at 10h00 at the 370 Mackenzie str, Brooklyn, Pretoria, South Africa

Please forward the ID’s of all the persons attending the Site meeting.

U.S Government Payment terms:

Note that NO DEPOSIT payments will be authorized.

The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates once the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.

Available Payment methods:

EFT – Payment will be made within 30 calendar days after delivery of goods and/or services AND receipt of invoice, whichever is later.

The attached FAR and DOSAR clauses attached form part of this contract.

U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B)

Solicitation provision 52.240-90 in incorporated by reference. By submission of its offer, the offeror represents compliance.

View original listing