Saskatchewan Tenders #91826-36-26

University of Regina Microsoft 365 Tenant Migration Services Solicitation

The University of Regina is seeking qualified vendors to provide Microsoft 365 tenant migration services, moving its current US-based M365 environment to a new Canadian education tenant. - Government Buyer: - University of Regina, Information Services, Supply Management Services - OEMs and Vendors: - Microsoft (primary OEM for M365, Azure, Power Platform) - ShareGate (referenced as a migration tool) - Products/Services Requested: - Consulting, planning, discovery, and migration services for Microsoft 365 core workloads: - Entra ID, Teams, SharePoint, OneDrive, Exchange Online (41,430 mailboxes), Intune (4,167 devices), Sentinel - Azure subscriptions and Power Platform (Power BI, Power Apps, Power Automate) - Migration tooling (e.g., ShareGate or equivalent) - Project management, knowledge transfer, and post-migration support - Unique/Notable Requirements: - Strict Canadian data residency: all data must remain in Canada - All personnel must be Canadian citizens or permanent residents, working onshore - Strong emphasis on Indigenous engagement and participation - Preservation of mailbox and SharePoint permissions during migration - Identification and recommendation of any required third-party migration tools or licenses - Single cutover window during winter break; post-cutover hypercare support - Excludes end-user IT support, lab device migration, and organizational change management (handled internally) - Phased Approach: - Phase 1: Migration strategy development - Phase 2: Discovery and refinement - Phase 3: Migration implementation - Estimated contract value: Mid to high six figures, depending on scope and tooling

Description

The University of Regina, on behalf of Information Services, is seeking proposals from qualified and reputable proponents to migrate existing Microsoft 365 services from a US tenant to a newly acquired Canadian education tenant. The project involves consulting, planning, discovery, and migration services to transition the University's Microsoft cloud environment to the new Canadian tenant. The migration will be completed in three phases: migration strategy, discovery/refinement, and migration implementation. The University emphasizes Indigenous engagement and seeks partners that provide value and positive impact through Indigenous communities.

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