SAM #IHS-26-PSN-153XXX

Graphic Facilitation Services for Indian Health Service Community Health Aide Program

The Indian Health Service (IHS), part of the Department of Health and Human Services, is seeking Graphic Facilitation services to support the Community Health Aide Program (CHAP). - Government Buyer: - Department of Health and Human Services - Indian Health Service (IHS) - Division of Acquisitions Policy HQ - OEMs and Vendors: - No specific OEMs or vendors are named - Procurement is set aside for Indian Small Business Economic Enterprise (ISBEE) vendors under the Buy Indian Act - Products/Services Requested: - Graphic facilitation and visual recording services for two in-person and two virtual National CHAP Board meetings per year - Meeting minute recorder required for the base year - Participation in two virtual planning meetings to develop a logic model - Creation of visual promotional materials aligned with CHAP's communication plan - Unique or Notable Requirements: - Vendor must provide both graphic facilitation and meeting minute recording in the base year; only facilitation in option years - Vendor must attend planning meetings and produce visual materials to support CHAP communications - Set-aside for ISBEE vendors; no specific products or part numbers are specified

Description

This Pre-solicitation Notice is hereby issued in accordance with (IAW) RFO FAR Part 5.101.  This notice serves to announce Indian Health Service’s (IHS) intent to solicit a firm-fixed-price, commercial request for quote for Graphic Facilitation services.  The anticipated period of performance is one base period (12 months) plus two option periods.  This requirement will support IHS’s Community Health Aide Program (CHAP) under the Office of Clinical and Preventive Services (OCPS)/Division of Behavioral Health (DBH).  CHAP is a multidisciplinary system of mid-level behavioral, community, and dental health professionals working alongside licensed providers to offer patients increased access to quality care in Tribal communities.  

The intended set-aside preference is for Indian Small Business Economic Enterprise (ISBEE) vendors IAW the Buy Indian Act.  The ISBEE vendor shall develop a visual representation through recording, both in writing and graphic, of cross-cutting priorities with key stakeholders at the IHS National CHAP Board (NCHAPB) meetings.  The NCHAPB meetings will convene for two, two-day, in-person meetings and two virtual meetings during the base year and each option year.  For the base year, the vendor shall provide a meeting minute recorder and graphic facilitator for the two, two-day, in-person meetings and two virtual meetings.  For option periods one and two, the vendor shall only provide a graphic facilitator for the two, two-day, in-person meetings and two virtual meetings.

In addition, the vendor shall attend two virtual planning meetings with IHS staff to participate as a group in building the logic model.  Each virtual planning meeting will not exceed four hours. The vendor shall develop a visual logic model based on information gathered during the NCHAPB meetings and input from IHS CHAP staff to create visual promotional materials for CHAP.  The promotional materials shall align with CHAP’s communication plan to effectively engage stakeholders and enhance visibility.

THIS PRE-SOLICITATION NOTICE IS NOT A REQUEST FOR COMPETITIVE PURCHASE ORDERS; however, interested firms may submit a capability statement in response to the above requirement by 5:00 PM Eastern Time on 03 August 2026, to Dan Poehling, Contracting Officer, at daniel.poehling@ihs.gov.  A determination not to open competition-based responses to this notice is solely within the discretion of the Government.

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