SAM #PAN047628

Integrated CCTV and Access Control System Installation and Support at Fort Meade

This opportunity seeks a contractor to provide, install, and support a fully integrated CCTV and Access Control system for the U.S. Army Public Health Command, East at Fort Meade, MD. - Government Buyer: - U.S. Army, Public Health Command, East, Fort Meade, MD - OEMs Highlighted: - Lenel (access control systems and components) - Altronix (power supply with battery backup) - Axis (recording tower server) - BCD (video workstation) - Aiphone (video intercom stations) - Products Requested: - Lenel 32ES standalone access control system (1 unit) - Includes 1 Lenel Intelligent Controller board and 1 Lenel Dual Reader Board - Card readers (4 units) - Electrified door hardware (as required) - Request-to-exit (REX) motion detectors (4 units) - Door contacts (7 units) - Altronix power supply with battery backup (1 unit) - Programmed access cards (100 units) - Fixed-view cameras (20 units: 7 exterior, 11 interior, 2 180-degree multiview exterior) - Axis S1216-series recording tower server (1 unit, 20 camera licenses) - BCDT04 video workstation with 24-inch monitor (1 unit) - Aiphone video door stations (4 units) - Aiphone master intercom unit (1 unit) - Aiphone submaster stations (2 units) - Services Requested: - Complete engineering, installation, and testing of the integrated system - Comprehensive documentation and operator training - Maintenance and software/equipment repair for four option years - Notable Requirements: - System must be fully integrated and operational - Contractor must provide documentation, training, and long-term maintenance options - All equipment, cabling, and integration must be included - NAICS code: 561621 (Security Systems Services, except locksmiths)

Description

THIS IS A Sources Sought Notice ONLY.  The U.S. Government desires to procure a contract to provide and install a complete and operational CCTV and Access Control system at 4411 Llewellyn Avenue, Fort Meade, MD 20755 on a small business set-aside basis, provided 2 or more qualified small businesses respond to this sources sought synopsis with information sufficient to support a set-aside.  Be advised that the U.S. Government will not be able to set aside this requirement if 2 or more small businesses do not respond with information to support the set-aside.  We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future.  This notice does not commit the U.S. Government to contract for any supply or service.  Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice.  The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder.  Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued.  If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry.  It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement. The anticipated NAICS code is: 561621, Security Systems Services (except locksmiths) with a size standard of $25M.

The capability packages for this sources sought market survey are not expected to be proposals, but rather statements regarding the company’s existing experience in relation to the areas specified in the PWS.  Capability packages must not exceed 10 pages (8x11 inches), not including pictures and brochures and must be submitted electronically. Format of submissions shall be in accordance with outline provided above.  Font shall be 12 pitch with one inch borders. 

The contractor shall provide, install, and test the following integrated systems:

Access Control System:

One (1) Lenel 32ES standalone access control system. One (1) Lenel Intelligent Controller board. One (1) Lenel Dual Reader Board. Four (4) total card readers: two on the first floor (front/rear), one at the basement ambulance entrance, and one in the stairwell. Electrified door hardware as required for full functionality. Four (4) request-to-exit (REX) motion detectors. Seven (7) door contacts. One (1) Altronix power supply with battery backup. One hundred (100) programmed access cards.

CCTV System:

Twenty (20) total fixed-view cameras: seven (7) exterior, eleven (11) interior, and two (2) 180-degree multiview exterior cameras. One (1) Axis S1216-series recording tower server with twenty (20) camera licenses. One (1) BCDT04 video workstation with a 24-inch monitor, to be located in room 112A

 Video Intercom System:

Four (4) Aiphone video door stations. One (1) master intercom unit located in room 124. Two (2) submaster stations located in Room 106E and room 112A.

Attached is the draft Performance Work Statement (PWS). A Firm Fixed Price (FFP) contract is anticipated.

Limitations on subcontracting and nonmanufacturer rule do not apply to small business set-asides for contracts at or below the Simplified Acquisition Threshold (SAT). It does apply to 8(a), HUBZone, SDVOSB, EDWOSB, and WOSB set-asides regardless of the dollar value of the award.

Small business contractors awarded contracts above the SAT are required to comply with Federal Acquisition Regulation (FAR) 52.219-14, Limitations on Subcontracting when utilizing subcontractors. The penalty for non-compliance is the greater of (A) $500K or (B) the dollar amount expended, in excess of permitted levels.

Responses to this Sources Sought Notice shall be e-mailed to the Contract Specialist, Kenneth Lutes at kenneth.l.lutes.civ@army.mil and the Contracting Officer, Oswald Pascal, oswald.pascal.civ@army.mil no later than 22 July 2026 at 4:00 p.m. ET.

In response to this sources sought, please provide:

1.  Name of the firm, point of contact, phone number, email address, Unique Entity Identifier (UEI), CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2.  Identify whether your firm is interested in competing for this requirement as a prime contractor or not.  Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

3.  Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination. 

4.  Information to help determine if the requirement is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5.  Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.

6.  Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition.  Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 520-944-7373, if you believe that this action is unreasonably restricting competition.  Include the subject of the acquisition, this announcement, and the MICC POC information from the notice.  Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

7.  Recommendations to improve the approach/specifications to acquiring the identified items/services.

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