Texas DIR/ESBD #HHS0017647

Solicitation for Secure Document and Media Shredding Services at Austin State Hospital

This opportunity seeks secure document shredding and media destruction services for the Austin State Hospital, managed by the Texas Health & Human Services Commission (HHSC). - Government Buyer: - Texas Health & Human Services Commission (HHSC), Procurement and Contracting Services (PCS) division - Executive Commissioner: Stephanie Muth - Scope of Work: - On-site secured document shredding services for paper documents - Destruction of media including CDs, floppy disks, tapes, and hard drives - Provision and maintenance of secure 96-gallon bins - Weekly pickups and destruction within 3 business days - Secure transport, storage, and certificate of destruction for all materials - Requirements: - Contractor must hold NAID AAA Certification (National Association for Information Destruction) - Minimum of three years of relevant experience - Must provide at least three verifiable references for similar contracts - Pricing must be firm and fixed, covering all labor and materials - Notable Details: - Both HHSC and the Department of State Health Services (DSHS) may use the resulting contract - Emergency shredding services may be required - Contract term is one year with a possible one-year extension - No specific OEMs or vendors are named in the solicitation - Estimated contract value is $55,120.00, with historical annual spend at $26,208.00

Description

The Texas Health and Human Services Commission (HHSC) is seeking competitive bids to establish contract(s) for document shredding services at Austin State Hospital located at 4110 Guadalupe Street, Austin, TX 78751. The contract will cover services including on-site shredding and bin services for FY27 from September 1, 2026, to August 31, 2027. An optional on-site visit is scheduled for July 22, 2026, at 10:00 am. The response deadline for bids is July 31, 2026, at 10:30 AM, with the contract expected to start upon award.

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