SAM #36C26326D0067

Sole Source Microbiological Testing Services for VA Black Hills Health Care System

This opportunity is for specialized microbiological diagnostic testing services for the Department of Veterans Affairs, Black Hills VA Health Care System. - Sole source contract intended for Monument Health Rapid City Hospital, Inc. - Services required include: - Specimen pick-up from multiple VA medical centers (Fort Meade, Hot Springs, Rapid City) - Transport, laboratory testing, consultation, and reporting - Strict turnaround times (24-48 hours) for various tests - Required tests include: - Aerobic and anaerobic cultures - Blood and urine cultures - Micro bacterial culture - Bacterial MIC - Yeast ID - Gram stain - Beta-lactamase testing - Contractor must maintain federal compliance, accreditation, qualified personnel, and quality control - Estimated contract value: $814,489.10 over five years (base plus four option years) - NAICS code: 621511 (Medical Laboratories); Product Service Code: Q301 (Medical - Laboratory Testing) - Monument Health is the only hospital in the area with necessary certifications and facilities - Interested vendors may submit capability statements if able to meet all requirements

Period of Performance: - July 24, 2026, to July 23, 2031 (base year plus four option years)

OEMs and Competitors: - Monument Health Rapid City Hospital, Inc. is the sole source - Potential competitors: Other accredited medical laboratories with geographic proximity and required certifications

Product and Service Line Items: - Multiple microbiological tests with CPT codes and specified turnaround times - Comprehensive laboratory testing services including specimen handling and reporting

Description

This is a Notice of Intent published in accordance with Federal Acquisition Regulation (FAR) 5.101(a)(1) requiring the dissemination of information regarding proposed contract actions. This Notice of Intent is for a proposed award of a sole source, firm-fixed price contract under the authority of 41 U.S.C. 3304(a)(1), as implemented by FAR 12.201-1. It is not a request for competitive quotes.

The Department of Veterans Affairs, Network Contracting Office 23, intends to award a sole source, firm-fixed price contract to Monument Health Rapid City Hospital, Inc. with 41 U.S.C. 3304(a)(1), as implemented by FAR 12.102-Restricting Competition because they are the only vendor located in the geographic area able to meet the requirements set forth in the statement of work. Monument Health is the only hospital with the proper certifications, facilities, and availability to accomplish testing in the timelines required within the statement of work on a consistent, guaranteed basis. The North American Industry Classification System (NAICS) code for this requirement is 621511 and the product/service code is Q301.

While this synopsis does not constitute a solicitation, interested vendors may identify their interest and capability to satisfy the requirement. Interested firms with the capability of providing the requirement shall submit capability statements so the Government can determine the firm s experience and capability to provide the requirements. Failure to demonstrate the capability of providing the requirement in response to this market survey may affect the Government s review of the industry s ability to perform or provide these requirements.

Firms shall include the following information with their responses:

Organization name, unique entity identification (UEI) number, address, email address of a point of contact who can verify the demonstrated capabilities, website address, and telephone number. Capability statement demonstrating the ability to meet all the specialized requirements stated in the Statement of Work and your organizations expertise in the above-described areas in sufficient detail, including any other specific and relevant information. Include method of collection, shipping timelines, and sample testing guarantee information. Copies of any agreements with companies/manufacturer(s) showing authorization to provide required products / services. Small Business respondents indicate the estimate of services to be subcontracted: What percentage of services (estimated) would the company perform as the Prime Contractor? _______________% What percentage of services (estimated) would the company subcontract to other firms? _______________% State whether any of the requested services/supplies may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.). 

Vendors that believe they can provide the capabilities required to fully meet the Government's requirement may submit information in writing to cameron.rick@va.gov within the timeframe of this notice. Such documentation will be reviewed solely for the purpose of determining whether or not to conduct the procurement on a competitive basis. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government.

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