Mississippi Procurement Portal #3170036259

Quitman School District Solicits 43-Month Managed Print Services Contract for Printers and Copiers

The Quitman School District in Mississippi is seeking proposals for a 43-month managed print services contract under a Cost-Per-Image Agreement. - Government Buyer: - Quitman School District, Technology Department (Matthew Champion, Technology Director) - Products/Services Requested: - Managed print services for all district schools and offices - Print device installation, configuration, remote monitoring, and ongoing maintenance - Training for end-users, key operators, and IT staff - Print Device Requirements: - 19 mono printers (42+ ppm, duplex, networked, 512MB RAM, 500+ sheet capacity) - 6 color multifunction devices (37+ ppm, duplex, networked, 2GB RAM, 100+ sheet RADF/ADF, 500+ sheet capacity, supports multiple paper sizes) - 13 mono copiers (60+ ppm, duplex, networked, 2GB RAM, 100+ sheet RADF/ADF, 2,500+ sheet capacity, 160GB HDD, booklet finisher, 3-hole punch, supports multiple paper sizes) - 16 color copiers (50+ ppm, duplex, networked, 4GB RAM, 100+ sheet RADF/ADF, 1,000+ sheet capacity, 160GB HDD, booklet finisher, 3-hole punch, supports multiple paper sizes) - Notable Requirements: - Firm pricing for 43 months with annual minimum volumes and monthly installments - Four-hour service response time and one-hour acknowledgment - Liquidated damages for installation delays past December 1, 2026 - Remote monitoring and supply replenishment - Annual reconciliation of overages - No specific OEMs or brands are mandated, but devices must meet detailed technical specifications - The contract includes installation, configuration, monitoring software, testing, and comprehensive training

Description

The Quitman School District is soliciting proposals for managed print services under a Cost-Per-Image Agreement for Copying and Printing Services. The solicitation is coordinated by Matthew Champion, the District's Technology Director. Proposals must be submitted in sealed envelopes to the District's Central Office by 10:00 AM CST on July 30, 2026. The District reserves the right to reject any or all proposals and may issue revisions or addenda as necessary.

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