CivicInfo BC #SI 26-01

Project Management Services for Municipal Facilities Options Analysis – Township of Esquimalt

The Township of Esquimalt is seeking professional project management services to support a facilities options analysis for key municipal buildings. - Government Buyer: - Township of Esquimalt, British Columbia - Contact: Judy Kims, Director of Strategic Initiatives - Scope of Work: - Lead a structured options analysis for the Temporary Fire Hall and Victoria Police Department (VicPD) Esquimalt Division space within Municipal Hall - Evaluate scenarios such as retrofitting the Temporary Fire Hall for VicPD use, alternative facility uses, and renovating Municipal Hall to address office space needs - Coordinate with Township staff, VicPD representatives, and external consultants (e.g., architectural and specialist consultants) - Prepare budget estimates, schedules, risk assessments, and support Council reporting and presentations - Manage procurement of additional services as needed - Project Phases: - Phase 1: Options analysis and preliminary project approval support - Phases 2 & 3: (Conditional on Council approval and funding) Design development, tender-ready documentation, and construction-phase project management - Products/Services Requested: - Professional project management services (no specific products, part numbers, or OEMs specified) - Unique Requirements: - Proponents must propose detailed schedules - Coordination with multiple stakeholders and external consultants is required - Continuation into later phases is contingent on Council approval and funding - No specific OEMs or vendors are named in the solicitation

Description

The Township of Esquimalt is seeking proposals from qualified project management firms to provide professional services supporting a facilities options analysis for the Temporary Fire Hall and the Victoria Police Department (VicPD) Esquimalt Division space within Municipal Hall. The project involves leading a structured options analysis, coordinating with stakeholders, and potentially continuing into design development, tender-ready documentation, and construction-phase project management. The scope includes evaluating scenarios such as retrofitting the Temporary Fire Hall for VicPD use, alternative uses for the facility, and renovations to Municipal Hall to address office space needs. The project is divided into three phases, with Phase 1 focused on options analysis and preliminary project approval support.

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