SAM #SP451026Q1036

DLA Jacksonville Truck Scale Calibration and Maintenance Services (Fairbanks, Avery Weight-Tronix, Epson, Rice Lake)

This opportunity is for truck scale calibration, preventative maintenance, and corrective maintenance services at the Defense Logistics Agency (DLA) Disposition Services site in Jacksonville, Florida. - Government Buyer: - Defense Logistics Agency (DLA), Disposition Services, Jacksonville office - OEMs and Vendors Mentioned: - Fairbanks (truck scale) - Avery Weight-Tronix (indicator) - Epson (printer) - Rice Lake (scoreboards) - Products/Equipment Requiring Service: - Fairbanks IND-R2500-FL truck scale (1 unit) - Avery Weight-Tronix ZM305-GTN indicator (1 unit) - Epson TM-U220D printer, Model M188D (1 unit) - Rice Lake/Laser Light 4 scoreboards (1 unit) - Services Requested: - Annual preventive maintenance and calibration per OEM specifications - Unscheduled repairs and corrective maintenance (estimated 20 hours per year) - Provision of new OEM parts and materials (material costs capped per year) - Mobilization for each service call (estimated 10 per year) - Unique/Notable Requirements: - All services must comply with OEM manuals and specifications - Contractors must provide registered service agency and mechanic certificates as required by Florida Statute Title XXXIII, Chapter 531 - Timely completion, documentation, and compliance with safety and environmental regulations are mandatory - Material costs are capped annually and must be pre-approved; rebuilt assemblies require prior approval - Past performance data and compliance with installation access procedures are required - Pricing is fixed for scheduled maintenance and time-and-materials for unscheduled repairs

Description

DLA Disposition Services

Jacksonville Truck Scale Calibration and Preventative and Corrective Maintenance Services

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is SP4510-26-Q-0036 and is issued as a request for quotation (RFQ).

The required service is per the attached specifications, including its delivery timeframes. The procurement is a Full and Open competition under NAICS code 811210. The requirement will result in one (1) 12-month base period of performance plus two (2) 12-month option periods of performance as a Firm Fixed Priced, Time and Material Indefinite Delivery Indefinite Quantity (IDIQ) contract. The total contract length shall not exceed three (3) years.

Background: The primary mission of the Defense Logistics Agency (DLA) Disposition Services is to dispose of Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the public, or ultimate disposal through abandonment or destruction. DLA Disposition Services Headquarters is located in Battle Creek, Michigan, with a variety of field sites worldwide. DLA Disposition Services is responsible for managing the DoD Surplus Property Program.

To accomplish this mission, DLA Disposition Services is seeking to have Truck Scale Maintenance and Repair Services at the Jacksonville, FL site location in accordance with Attachment 1 - Performance Work Statement (PWS) Jacksonville Scale Maintenance. The site address is also provided in Attachment 1.

See Attachment 2 for the Price Schedule and Specifications/Additional Terms.

All contractor performance shall be in a safe manner, and in compliance with all applicable Federal, state, and local laws and regulations, and all installation policies. Any/all required documentation and service-related requirements including installation access are the responsibility of the contractor, with coordination as necessary with the site POC. Deliveries must be performed during normal installation hours, excluding Federal holidays.

This requirement is a Firm Fixed Priced Time and Material contract. Pricing must be Fixed Price for the entirety of services quoted for scheduled preventive maintenance services. Time and materials will only be used for unscheduled corrective maintenance services to include parts and labor hours.

All quotes must be submitted in U.S. Dollars.

Offers are due at 3:00 PM Eastern Standard Time (EST), on Friday, August 7, 2026. Email quotes to Youhwei.Chen@dla.mil. Questions are due Friday, July 31, 2026, at 3:00 PM EST and must be submitted in writing via email to Youhwei.Chen@dla.mil. Questions will not be answered via telephone. Questions that occur after the cut-off, but are considered to be significant to the requirement, may be accepted and discussed only with those vendors that have submitted a quote.

FAR 52.212-1 INSTRUCTIONS TO OFFERORS:

FORMAT: The offeror shall submit documentation (one original electronic form, standard Microsoft based Word and / or Excel, and or .PDF files) in response to this solicitation subject to the requirements in this provision. The offeror’s outline should demonstrate, in detail, how their organization, internal work processes and procedures meet the US Government’s requirements for performance under this solicitation. Attention should be noted to FAR 52.212-1(f), concerning late submissions. The offeror bears the risk of non-receipt of any email transmission and should ensure that all pages of the quote have been received by the designated office before the deadline indicated. Offerors shall provide the applicable CAGE code and UEI number with their price submission.

All proposals shall be valid for 90 days.

FORMAT: Proposals shall be submitted in distinctly severable parts consisting of the following volumes: Volume 1, Volume 2, Volume 3. Proposal submissions will consist of one original copy submitted electronically. If multiple electronic files are submitted, each electronic file shall identify it as part of Volume 1, 2 or 3.

VOLUME 1: Proposal Certifications and Price Schedule. (i) FAR 52.212-1(b) Information, except (b)(10). (b)(10) Information shall be in Volume 2. The Price Schedule is Attachment 2.

VOLUME 2: Past Performance Proposal. (See 1.4 below) (b) Submission of proposal by email should be sent to: Youhwei.Chen@dla.mil. The Past Performance Questionnaire is Attachment 3.

VOLUME 3: Agency and Mechanic Certifications: The contractor shall provide a copy of their registered service agency and agent (mechanic) certificates in accordance with Florida Statute Title XXXIII, Chapter 531.

Emails should be sent to Youhwei.Chen@dla.mil

Reserved

Past Performance Proposal:

(a) The offeror is required to provide any current relevant information regarding the level of performance, in terms of delivery and quality achieved under either US Government or commercial contracts for the same or similar services for performance in this requirement. The information provided should support a qualitative review of the offeror; and/or record of performance in the areas of conforming to specifications, adherence to contract schedules, history of reasonable and cooperative behavior, commitment to customer satisfaction, and business-like concern for the interest of your customer. Additionally, if performance deficiencies were identified, what they were and what corrective action was taken. Relevant past performance shall be within the last 6 years.

(b) Offerors shall submit past performance data for their firm. For each reference provided, a valid name and telephone number, contract number, contract type, dollar value, contract award and completion dates, point of contact, description of work performed, and e-mail address of point of contact is required. The description of work performed shall be in sufficient detail to explain the type of truck calibration services and geographic coverage (U.S.) commensurate with the scope and territory required in this procurement.

(c) Reference projects and corresponding reference surveys are limited to four (4) projects considered by the offeror to be the most relevant to the requirements of this solicitation. If more than four projects with reference surveys are received, the US Government will consider the first four projects received based upon the date and time the reference surveys are received.

(d) Attachment 3 contains a past performance survey/questionnaire that is used to evaluate an offeror’s past performance. The offeror shall provide the past performance survey in Attachment 3 to the past performance reference they identify in this part of the proposal for the offeror. The past performance reference shall independently submit the survey to the Contracting Officer prior to the closing date of the solicitation. Any completed past performance survey received after the date of closing or directly from the offeror will not be considered in the past performance evaluation. The US Government will not evaluate a reference listed in the past performance proposal if no corresponding survey is received from a reference for that contract. This will have the effect of the offeror being given a Neutral rating for that portion of their overall evaluation, regardless of the type of experience or its similarity to this requirement. Reference surveys must be received by the due date for receipt of proposals in order for the information to be considered. Offerors are cautioned that due to mail delivery times to the US, it is highly recommended that all contract references being asked to provide surveys be asked to scan the documents in Adobe .pdf format and email it to Youhwei.Chen@dla.mil with a reference to the solicitation, SP4510-26-Q-1036 in the subject heading.

(e) The submission of a past performance volume is required. If an offeror does not have any past performance references, offerors must at least identify Volume 2 in their proposal and state they do not have any past performance to provide. If the US Government only receives a past performance survey from a past performance reference and there is no information in an offeror’s proposal regarding that reference (see paragraph above), the reference will not be considered. The offeror is responsible for ensuring references submit past performance surveys; the US Government will not be contacting references for purposes of obtaining the survey.

All other provisions and clauses follow, formatted similarly with bold headings and structured lists where applicable, ensuring clarity and readability.

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