SAM #36C78626Q0086

Propane Delivery Services for Saratoga National Cemetery

The Department of Veterans Affairs National Cemetery Administration is seeking propane delivery services for Saratoga National Cemetery in Schuylerville, NY. - Government Buyer: - Department of Veterans Affairs - National Cemetery Administration - Contracting Services Office - Scope of Work: - Delivery and filling of approximately 10,000 gallons of propane annually - Service covers two contractor-owned 1,000-gallon tanks and one cemetery-owned 1,000-gallon tank - Contractor must provide cellular monitoring for all tanks, including a device for the cemetery-owned tank - Contractor responsible for all personnel, supervision, transportation, equipment, supplies, and materials - Requirements: - Strict compliance with safety, conduct, and appearance standards - Adherence to OSHA and all applicable regulations - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) - OEMs and Vendors: - No specific OEMs or brands are named in the solicitation - Notable Details: - NAICS code 325120 (Industrial Gas Manufacturing) - Contract includes options to extend services up to 6 months and the term up to 365 days total

Description

GENERAL INFORMATION: Document Type: Combined Synopsis Solicitation (Tiered Evaluation) Solicitation Number: 36C78626Q0084 Post Date: JULY 17, 2026 Original Response Date: JULY 27, 2026, at 10:00AM EST Applicable NAICS: 325120 - Industrial Gas Manufacturing Classification Code: 9130 - Liquid Propellants and Fuels, Petroleum Base Set Aside Type: Service-Disabled Veteran Owned Small Business (SDVOSB) Period of Performance: One Year After Date of Award Issuing Contracting Office: Department of Veterans Affairs, National Cemetery Administration, Contract Services Address: 18434 Joplin Road Triangle, VA 22172 Place of Performance: Saratoga National Cemetery 200 Duell Rd Schuylerville, NY 12871 Attachments: A. Statement of Work (SOW) B. Schedule C. Past Performance Questionnaire This is a combined synopsis/solicitation for commercial products prepared in accordance with FAR Part 12 Overhaul. This announcement constitutes the only solicitation. Quoters are being requested and a separate written solicitation will not be issued. Solicitation number 36C78626Q0084 is issued as a Request for Quotation (RFQ) to provide Propane Delivery Services at the Saratoga National Cemetery (SNC). This acquisition is set-aside for Small Businesses (SB), including SDVOSB, VOSB, and SB under NAICS code 325120. The Business Size Standard is 1,200 Employees. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Quoters are responsible for obtaining all amendments or additional information concerning this announcement at Sam.gov. Site Visit Quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. Failure to inspect all sites shall not constitute grounds for a claim after contract award. To conduct a site visit of Saratoga National Cemetery located at 200 Duell Rd, Schuylerville, NY 12871, contact one of the following Cemetery Staff to make arrangements: William Lamb, Cemetery Director (518) 581-9128 Willard Nelson, COR (518) 581-9128 Josh Gilheany, Admin Officer (518) 581-9128 Propane Delivery location(s) will be provided by Cemetery Staff. Site Visit will be on Wednesday, July 22nd, 2026, at 10:00AM EST and will not be rescheduled. Solicitation Questions All questions regarding this solicitation are to be submitted to the Contracting Officer via email no later than Thursday, July 23rd, 2026, at 4:30PM EST. Questions shall be sent to: Hugh O Neil at Hugh.Oneil@va.gov Jose Roman at Joselito.Roman@va.gov Telephone inquiries will not be accepted. Answers will be provided via a solicitation amendment. If an amendment is not endorsed by the Quoters, the proposal will be considered Non-Responsive. Instructions to Quoters Quoters MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must complete the Online Representations and Certifications Application (ORCA) prior to the solicitation closing date. Failure to comply will result in the Quoter being considered Non-Responsive. SDVOSB and VOSB socio-economic concerns MUST have an active registration at https://search.certifications.sba.gov/. Failure to comply will result in Non-Responsiveness. Response time: Quotes will only be considered from Quoters who are established in the business, financially responsible, and equipped to furnish the required services. Quotes must be submitted electronically via email to Hugh O Neil at Hugh.ONeil@va.gov and cc Jose Roman at Joselito.Roman@va.gov no later than July 27th, 2026, at 10:00AM EST. Responses will result in a Firm Fixed Price (FFP) Contract. The Government intends to award without discussions. All information submitted is voluntary; the Government will not pay for or compensate for development costs. TIERED EVALUATION This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127. TIERED EVALUATION CONCERNS This is a tiered evaluation with the following priorities: (1) SDVOSB concerns, (2) VOSB concerns, (3) small business concerns including HUBZone and 8(a) participants. If award cannot be made, the solicitation will be canceled and reissued. Quoters Submittal Quoters shall submit Volume A (Company Information) and Volume B (Pricing). Each volume should be identified as follows: Company's information (Volume A) Pricing (Volume B) Only one copy of each volume should be included in the submittal. The subject header must be titled "Propane Delivery Services at the Saratoga National Cemetery (SNC)" and include the solicitation number 36C78626Q0084. Quoters must ensure receipt confirmation. Failure to notify the Contracting Officer may result in Non-Responsive status. Evaluation Quotes will be evaluated using FAR Part 12 procedures and the Addendum to FAR 52.212-2. The award will be made to the responsible Quoter with the Lowest Price Technically Acceptable (LPTA) quote. The lowest priced quote that meets or exceeds non-price factors will be selected. If the lowest price is not technically acceptable, the next lowest will be reviewed, continuing until a technically acceptable quote is found. Prices / Costs Contractor shall furnish all personnel, supervision, transportation, equipment, supplies, and materials necessary to provide Propane Delivery Services at Saratoga National Cemetery, located at 200 Duell Rd, Schuylerville, NY 12871. The contract will be for a 12-month Base Year, performed in accordance with specifications, schedules, terms, and conditions. Price Schedule CLIN Description Est Qty Unit Unit Cost Total Cost 0001 Furnish supervision, labor, equipment, supplies, and materials to provide propane and fill cemetery tanks as needed 10000 Gallon $ $ Summary Grand Total (Base Period): $ Work Statement / Specifications / Work Scope Background: The National Cemetery Administration honors veterans with final resting places and memorials. Maintenance standards must reflect national concern for those interred. Strict adherence to specifications, terms, and conditions is essential due to the significance of this site. Scope: The Contractor shall furnish personnel, supervision, transportation, two 1,000-gallon propane tanks with cellular monitoring, and supplies to deliver propane at Saratoga National Cemetery, 200 Duell Rd, Schuylerville, NY 12871, between 8:30AM and 4:00PM. The service includes filling two contractor-owned tanks and one cemetery-owned tank, with an average annual delivery of 10,000 gallons, subject to fluctuation due to weather. Contractor will follow all safety guidelines during delivery and filling. Contract Management Contracting Officer: The VA Contracting Officer will oversee the contract at the address above. COR: The VA Contracting Officer will delegate representatives responsible for oversight, order placement, invoice certification, and technical guidance. The COR cannot modify contract terms; all administrative functions remain with the VA Contracting Officer. Standards of Conduct The Contractor is responsible for the ethical conduct of its employees, including dress, behavior, and safety compliance. Personnel must be professional, unobtrusive, and adhere to safety and conduct standards, including dress code, respectful behavior, and prohibitions on alcohol, drugs, and inappropriate language or behavior. Use of Cemetery Facilities The Government is not responsible for loss, damage, or theft of Contractor items. The Contractor must handle chemicals safely, with MSDS documentation, and possess a valid driver’s license for cemetery grounds. Safety & Security The Contractor shall exercise caution to prevent injury or damage, maintain necessary insurance, and report all on-the-job injuries within 24 hours to the COR, with follow-up in writing. False claims may be prosecuted. Federal Holidays Work is performed during normal cemetery hours, excluding federal holidays. Holidays include: January: New Year’s Day, Martin Luther King’s Birthday February: President’s Day May: Memorial Day June: Juneteenth Day July: 4th of July September: Labor Day October: Columbus Day November: Veterans Day, Thanksgiving Day December: Christmas Day (End of Work Statement) Additional Requirements Company Information (Volume A): Includes legal business name, address, SAM UEI, Point of Contact, phone, email, acknowledgment of amendments, and any applicable FAR clauses. Pricing (Volume B): Submit a price schedule in Excel for the base and option years, ensuring prices are fair and reasonable based on market conditions. Solicitation Provisions and Contract Clauses 52.212-1 Instructions to Quoters-Commercial Products and Services (SEP 2023) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 52.212-2 Evaluation-Commercial Products and Services (NOV 2021) 52.203-18 Prohibition on Contracting with Entities Requiring Certain Confidentiality Agreements 52.204-7 System for Award Management Registration (NOV 2024) 52.212-4 Contract Terms and Conditions-Commercial Products and Services (NOV 2023) 52.252-2 Clauses Incorporated by Reference (FEB 1998) Additional clauses as listed, with links to full texts and explanations. Further clauses include ordering, limitations, options, insurance, taxes, and other contractual provisions, all accessible via the provided links. End of the enhanced, structured document.

View original listing