SAM #15B11926Q00000014

Procurement of Roofing Materials for FCI Gilmer

The Federal Bureau of Prisons, FCI Gilmer, is seeking bids for a comprehensive set of roofing materials to support facility maintenance in Glenville, West Virginia. - Government Buyer: - Department of Justice, Federal Bureau of Prisons, FCI Gilmer, Business Office - Products Requested: - Wide range of roofing materials including coverboards, seam tape, flashing, curb wraps, cover strips, patches, fasteners, membrane plates, sealants, and related supplies - Notable items and quantities: - 450 units of 1/2" 4'x4' coverboard 100psi - 20 boxes of 3"x100' seam tape (Versico clear pak) - 10 rolls of 20"x50' Fully QA curb wrap (Verisco) - 24 tubes of 4500 EPDM sealant (Versico) - Multiple sizes and quantities of fasteners, plates, and termination bars - Additional items: weathered membrane cleaner, flex dash dual tank HFO kits, retro fit ring and dome, EPDM lap sealant, and cured cover strips - OEMs and Vendors: - Versico and Verisco are referenced as OEMs for several products (e.g., seam tape, curb wrap, sealant) - Unique/Notable Requirements: - Strict compliance with technical specifications for each material - Delivery to FCI Gilmer within a defined period - Adherence to privacy, security, and cybersecurity standards due to the sensitive nature of the facility - Small business set-aside with HUBZone and service-disabled veteran-owned small business preferences - No services are requested; this is a materials-only procurement.

Description

RE: 15B11926Q000000014                       

Dear Offeror:

This solicitation package has been provided for your consideration. This RFQ is for ROOFING MATERIALS. Please make sure that you are bidding on the exact measurements and components that are specified. Please include estimated shipping and delivery lead times. This solicitation is due in the Contracting Office no later than 12:00 p.m., July 29, 2026.

The following MUST be completed before your offer can be accepted:

Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.

Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items.  This solicitation is 100% Small Business Set Aside for the NAICS code provided on the SF1449. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets).  Please include your email address and UEI number in block 20.  Original signatures are required on quotes submitted.  SF1449 forms are required for consideration.                                                                               

The Government shall award to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price.  Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s).  All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities. 

Quotations shall be submitted via email to J2Hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.

Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).

Thank you for your interest and if you have any questions, please do not hesitate to contact me at  304-626-2500, ext. 1082.

Sincerely,  

Jessica Hutchison              

Contracting Officer

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