SAM #19AJ2026Q0011

Comprehensive Repair Services for Guard and Police Booths at U.S. Embassy Baku

This opportunity involves the U.S. Embassy Baku, under the U.S. Department of State, seeking a contractor for a comprehensive Guard and Police Booth Repair Project in Azerbaijan. - Government Buyer: - U.S. Department of State, U.S. Embassy Baku - Contact: Courtney CSom - Scope of Work: - Complete repair services for guard and police booths - Includes removal and replacement of flooring, wall and ceiling repairs, painting, electrical fixture replacement, roof and gutter repairs, door and window repairs, and countertop replacement - Contractor must provide all labor, materials, equipment, tools, transportation, safety equipment, and supervision - Products/Materials Requested: - Plywood (minimum 20 mm thickness) and vinyl floor tiles for police booths - Ceramic floor tiles for guard booth (samples required for approval) - Interior and exterior wall repair materials - High-quality interior and exterior metal paint - Ceiling tiles (Embassy-approved) - LED light fixtures and replacement electrical outlets - Roof and gutter repair materials - Door and window repair materials - Countertops for service and garden booths (samples required for approval) - Unique/Notable Requirements: - All work must comply with Embassy safety and security regulations - Contractor responsible for professional and efficient completion - Embassy approval required for certain materials (e.g., tiles, countertops) - Period of Performance: - Work must begin within 15 days of notice to proceed and be completed within 20 calendar days - Standard working hours are 09:00 to 17:00, Monday through Friday - Estimated Contract Value: - USD 27,000 to USD 30,000 - OEMs/Vendors: - No specific OEMs or vendors are named; materials must meet Embassy approval

Description

Dear Prospective Offeror:

Subject: Request for Quotes 19AJ2026Q0011

Enclosed is a Request for Quotes (RFQ) for Guard and Police Booth Repair Project at the U.S. Embassy Baku, Azerbaijan.  If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The site visit has been scheduled for July 22, 2026, 11:00 Baku time at the U.S. Embassy Baku (111 Azadliq Ave.) Participants will meet at the U.S. Embassy Baku, 111 Azadliq Avenue. Prospective offerors/quoters should contact Procurement Agent Anar Rzayev at email rzayeva@state.gov by July 21, 2026, 15:00 Baku time for additional information or to arrange entry to the building.

Quotations are due by on or before August 3, 2026, 18:00 Baku time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to BAKUBIDBOX@STATE.GOV.  It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

6. DS-4319 Activity Risk Assessment

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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