SAM #36C24826Q0936

Drain and Grease Trap Maintenance Services for James A. Haley Veterans' Hospital

This opportunity seeks a contractor for comprehensive drain and grease trap maintenance at the James A. Haley Veterans' Hospital in Tampa, Florida. - Government Buyer: - Department of Veterans Affairs, James A. Haley Veterans Hospital - Scope of Services: - Quarterly maintenance of grease interceptors/traps in multiple buildings: - Building 1: One 5,000-gallon unit - Building 38 (Hero's Cafe): One 75-gallon unit - Building 100: Four 1,500-gallon units - Semi-annual hydro jetting of grease waste piping in Buildings 1, 38, and 100 - Annual cleaning of: - 1,000 linear feet of storm water drainage system (campus-wide) - 3,000 linear feet of sanitary septic system (campus-wide) - Quarterly maintenance of eight lift stations (campus-wide) - Emergency and after-hours repair services (campus-wide, as needed) - Requirements: - Licensed personnel with at least five years of experience - Use of OEM parts for repairs and maintenance - Compliance with OSHA and NFPA standards - Deliverables include inspection reports and adherence to a Quality Assurance Surveillance Plan - Set aside for small businesses under NAICS 562998 - Limitations on subcontracting, insurance minimums, and past performance references required - No specific OEMs or vendors are named in the solicitation - Contract Structure: - Firm-fixed price - Base year plus four one-year option periods - Specific service frequencies and quantities detailed for each task

Description

COMBINED SYNOPSIS SOLICITATION (i) This is a combined synopsis/solicitation for Drain and Grease Trap Maintenance at James A. Haley Veterans Hospital (JAHVH), as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A Firm-Fixed Price purchase order is anticipated. (ii) The solicitation number is 36C24826Q0936 and is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 (eff. 03/13/2026). (iv) This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127. COMPARATIVE EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS: The combined synopsis/solicitation is: 100% Set-Aside for Small Businesses. The associated North American Industrial Classification System (NAICS) code for this requirement is NAICS Code 562998: All Other Miscellaneous Waste Management Services and has a size standard of $16.5 Million. To be considered as a Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB), prospective offerors shall be verified in the U.S Small Business Administration (SBA) Small Business Search home page: https://search.certifications.sba.gov/ at the date and time set for receipt of offers. Responses shall be on an all or none basis, no partial submissions will be accepted. Quote must be valid for 90 days. All offerors must be registered in System for Award Management (SAM) at the time offers are due to be considered for an award of a federal contract. Registration must be complete and not missing elements such as representations and certifications. (v) Line-Item Numbers (LINs): PRICE SCHEDULE ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 4.00 EA _______________ ____________ The Contractor shall furnish all labor, parts, travel, and equipment to provide Drain and Grease Trap Maintenance at James A. Haley Veterans' Hospital (JAHVH) as described in the Performance Work Statement (PWS). Location: Bldg.1 Equipment: One (1) 5K Gallon Grease Interceptor/Trap Frequency: Quarterly Contract Period: Base POP Begin: 09-15-2026 POP End: 09-14-2027 PRINCIPAL NAICS CODE: 562998 - All Other Miscellaneous Waste Management Services PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment ... (additional line items follow the same structure, omitted here for brevity) ... GRAND TOTAL _______________ DELIVERY SCHEDULE: James A. Haley Veterans Hospital (JAHVH) 13,000 Bruce B. Down Blvd. Tampa, FL 33612-4745 (vi) See Performance Work Statement (PWS) (Attachment 1). (vii) PERFORMANCE MONITORING: See PWS. (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as: ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: Additional Instructions to Offerors- Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Offerors must ensure that proposals are submitted timely to ensure delivery and receipt by the Due Date and Time identified on this Combined Synopsis/Solicitation. Quote packages shall be submitted electronically via email, to Jose.Ortiz-Velez@va.gov. In addition to the requirements of FAR 52.212-1, Offerors SHALL: Signed and dated the Combined Synopsis/Solicitation. Submit a narrative explanation on how Drain and Grease Trap Maintenance will be executed/provided in accordance with (IAW) the PWS (Work Plan/Licenses and Certifications/etc.). Complete and sign the Limitations on Subcontracting (LoS) Clause in VAAR 852.219-75. Contractor MUST complete the Limitation of Subcontracting Certification (See VAAR 852.219-75 clause below if using SDVOSB/VOSB status) and submit with quote. Submit up to three (3) past performance references, including both the reference information and details of the work performance; past performance information shall be recent and relevant work. Contract: Start Date of Contract: End Date of Contract: Reference s Name and Phone Number: Type of work performed & product used: The Contracting Officer (CO) will reserve the right to utilize all available records (e.g., PPIPRS and FAPIIS) while evaluating past performance from each offeror. Failure to provide information above may result in a rejection of offer. The Government intends to make a single award to one offeror. (ix) The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition, and the specific evaluation criteria to be included in paragraph (a) of this provision. FAR 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: See Addendum to FAR 52.212-2 (b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options should not obligate the Government to exercise the option(s). FAR 52.217-8, Option to Extend Services will apply to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options should not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) ADDENDUM to FAR 52.212-2 EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) The following provisions are incorporated into 52.212-2 as an addendum to this solicitation: Evaluations Approach: The Government will evaluate quotes using in accordance FAR 12. The Government will conduct an initial preliminary review of all quotations to determine suitability. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Offerors must meet the minimum solicitation requirements to be considered suitable. Offerors determined to be suitable will move to a comparative evaluation where quotations will be compared to one another to determine which provides the best benefit/value to the Government using the following factors: Technical Acceptability Past Performance Price Technical Acceptability: Offerors shall demonstrate in both the narrative explanation and capability statements a clear understanding of the Government's requirement to provide Drain and Grease Trap Maintenance in accordance with (IAW) the specifications/certification criteria listed in the PWS. Past Performance: Past Performance evaluations will be conducted using information submitted by the offerors. When evaluating past performance (to include experience in this line of service), the government will consider the currency and relevancy of the information, the source of the information, the context of the data, and the general trends in the contractor's performance. Offerors without available relevant past performance history will not be evaluated favorably or unfavorably. The Government reserves the right to obtain past performance information from other available sources including by not limited to Contractor Performance Assessment Reporting System (CPARS). Price: The Government will evaluate the price by adding the total of all line-item prices, including all options (if applicable). The Total Evaluated Price will be that sum. Per FAR Part 12, the Government will base price reasonableness on competitive quotations or offers being submitted. The award shall be made without discussion. The award will be made to the response most advantageous to the Government (best benefit/value). Responses should contain your best terms and conditions. Information not contained in quotes will not be considered during the evaluation. The Government intends to make award selection without any follow-up communication but may determine after evaluating submitted quotes that clarification may be necessary and conduct them as appropriate. The Government reserves the right to make no award if no quotes meet the requirements of this solicitation. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition. (x) Quotes shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if not already completed on SAM.gov. (xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html and https://www.va.gov/oal/library/vaar/index.asp 52.203-3 Gratuities (APR 1984) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.204-7 System for Award Management (OCT 2018) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.209-5 Certification Regarding Public Matters (AUG 2020) 52.209-7 Information Regarding Responsibility Matters (OCT 2018) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (MAR 2023) 52.212-2 Evaluation Commercial Products and Commercial Services (NOV 2021) 52.212-3 Offeror Representations and Certifications Commercial Products and Commercial Services (DEC 2022) 52.228-5 Insurance Work on a Government Installation (JAN 1997) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.233-2 Service of Protest (SEP 2006) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.242-17 Government Delay of Work (APR 1987) 852.203-70 Commercial Advertising (MAY 2018) 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) 852.233-71 Alternate Protest Procedure (OCT 2018) 852.242-71 Administrative Contracting Officer (OCT 2020) (End of Clause) 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2025) ALTERNATE I (NOV 2025) (a) Definition. Small business concern, as used in this clause (1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation. (2) Affiliates, as used in paragraph (a)(1) of this clause, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103. (b) Applicability. This clause applies only to (1) Contracts that have been totally set aside for small business concerns; and (2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F). (c) General. (1) Offers are solicited only from small business concerns and Federal Prison Industries, Inc. (FPI). Offers received from concerns that are not small business concerns or FPI shall be considered nonresponsive and will be rejected. (2) Any award resulting from this solicitation will be made to either a small business concern or FPI. ... (additional clauses and provisions follow the same structure, omitted here for brevity) ...

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