SAM #36C25926Q0641

Web-Based Tracking System for Accountable Mail and Packages at VA Rocky Mountain Regional Medical Center

The Department of Veterans Affairs, Veterans Health Administration (VISN 19), is seeking a comprehensive web-based tracking system for accountable mail, packages, and internal deliveries at the Rocky Mountain Regional VA Medical Center and potentially other VISN 19 locations. - Government Buyer: - Department of Veterans Affairs, Veterans Health Administration, VISN 19 - Network Contracting Office (NCO 19) - Rocky Mountain Regional VA Medical Center, Aurora, CO - Products and Hardware Requested: - Web-based package tracking software solution - Barcode printers and peripherals - Electronic signature capture functionality - Services Requested: - User administration and role-based access controls - Customizable reporting and audit trail functions - Software licenses and subscription services - Installation, configuration, testing, and implementation - Ongoing system maintenance, support, and help desk services - Hardware replacement and technology refresh - Software updates, patches, and upgrades - Training of VA personnel (100% of designated staff trained within 30 days) - Unique/Notable Requirements: - 99% system uptime - 98% tracking accuracy - Technology refresh and hardware replacement included - Customizable reporting and audit trail - Electronic signature capture for accountability - Contract duration is five years, with potential for additional orders across VISN 19 - No specific OEMs or vendors are named; the VA is seeking information from qualified providers. - Performance standards and requirements are clearly defined for system reliability and staff training.

Description

Description: Tracking System This is a REQUEST FOR INFORMATION/SOURCES SOUGHT ANNOUNCEMENT ONLY in support of the Rocky Mountain Regional VA Healthcare System located at 1700 North Wheeling Street. Aurora, CO 80045 and VISN 19. Due 07/27/2026 at 14:00 MT. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified vendors interested and capable of/to provide a quote. Interested Vendors, please advise of 1) business size, and 2) point of contact information. To be considered as a small business for this scope the size standard for NAICS Code 513210 Software Publishers is 47 Million.
The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All offerors who provide goods or services to the United States Federal Government must have an active registration in the System for Award Management (SAM) at www.sam.gov. Information is to be submitted by electronic delivery to eric.adusei@va.gov with the subject line SOURCES SOUGHT and shall be received no later than 14:00 Mountain time (MT) on Monday, July 27th, 2026. After reviewing the responses to this announcement, the Government may proceed with the acquisition, and a subsequent solicitation may be published.

SEE BELOW PWS FOR REQUITEMENTS SPECIFICATIONS:

View original listing