Louisiana Procurement and Contract Network #3000026481

Louisiana Solicits HVAC Maintenance Services for State Exhibit Museum

The State of Louisiana is seeking a contractor to provide comprehensive HVAC maintenance services for the Louisiana State Exhibit Museum in Shreveport. - Government Buyer: - State of Louisiana, Office of State Procurement, for the Louisiana Secretary of State - OEMs and Vendors: - No specific Original Equipment Manufacturers (OEMs) or vendors are named in the solicitation - Products/Services Requested: - Complete HVAC maintenance for the Rotunda Building (12 months) - Quarterly inspections and filter cleaning/replacement for the Archives Building - Monthly replacement of pleated 40% minimum filters on all air-handlers and rooftop units - Annual replacement of larger HEPA filters - Filter sizes include 2 (for air-handlers and rooftop units) and 20 x 20 x 1 (for split system heat pump units) - Unique or Notable Requirements: - Mandatory jobsite visit required prior to bidding - Contract awarded on an all-or-none basis to the lowest responsive, responsible bidder - Strict insurance coverage and compliance with state and federal laws - Detailed maintenance and reporting protocols, including written reports of repairs or maintenance within 30 days - Contract period from award through June 30, 2027, with two optional 12-month renewals (up to 36 months total)

Description

This solicitation is to establish a service contract for HVAC maintenance for the Louisiana Secretary of State. The contract period begins with the date of award and ends June 30, 2027, with an option to renew for two additional 12-month periods. The work includes complete HVAC maintenance and quarterly inspections, including filter cleaning and replacement as specified. A mandatory jobsite visit is required prior to bidding, and the contract will be awarded on an all-or-none basis to the lowest responsive, responsible bidder.

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