North Carolina eVP #225-2026-MEDIA-002

Library Collections and District Library Services for J. H. Lea Schools and Districtwide Support

Pender County Schools is seeking vendors to provide library collections and district-wide library services for J. H. Lea Elementary and Middle Schools, as well as ongoing support for all schools in the district. - Government Buyer: - Pender County Schools, under the Pender County Board of Education - Contact: Craig Lawson, Director of Digital Learning and Media - OEMs and Vendors: - No specific OEMs or vendors are named; vendors must supply books and services compatible with Follett Destiny library management system - Products/Services Requested: - Opening-day elementary school library collection for J. H. Lea Elementary (approx. 800 students) - Shelf-ready K-5 collection: picture books, nonfiction, graphic novels, bilingual resources - Includes barcodes, spine labels, Mylar covers, MARC records - Transition and update of Topsail Middle School collection to J. H. Lea Middle School (approx. 1,515 students) - Collection analysis, weeding, relabeling, boxing, moving coordination, processing, MARC record updates, purchasing updated titles - Annual districtwide library books and materials contract (serving 10,618 students across 19 schools and 17 media centers) - Estimated $150,000 annual budget - Includes discounts, processing, shipping, and service pricing - Cataloging and processing services (barcode labels, spine labels, ownership stamps, Mylar covers, genre labels, MARC record delivery) - Collection development and analysis support (curated lists, collection analysis tools, weeding recommendations, curriculum alignment) - Collection transition and moving support (relabeling, boxing, packing, inventory control, logistics, delivery, shelving) - Training and customer support (ordering, list development, MARC record import, Destiny workflows, digital platform use) - Unique/Notable Requirements: - All materials must be shelf-ready and compatible with Follett Destiny - Sustainability preferences for bid submissions (double-sided printing, recycled paper) - Transportation charges must be prepaid to Burgaw, NC - Electronic and faxed bids not accepted; only sealed, hard-copy submissions - Award based on lowest responsive, responsible bid factoring price, quality, and vendor experience - Contract includes annual purchasing support, with potential for multi-year renewal - Training and ongoing customer support required for district staff

Description

Pender County Schools is soliciting proposals from qualified vendors to provide library book collections, processing services, cataloging records, collection development support, relocation/relabeling services, and annual library materials purchasing support for PCS schools. The solicitation requires sealed bids to be delivered by August 17, 2026, with public opening on August 19, 2026. Electronic bids are not permitted; submissions must follow the instructions outlined in the attached PDF. Award will be based on the lowest responsive, responsible bid considering price, quality, and vendor experience.

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