Mchenry County Granicus #26-9353

Ballot Printing and Vote By Mail Fulfillment Services for McHenry County Elections

McHenry County Clerk's Procurement Division is seeking a vendor for comprehensive ballot printing and fulfillment services for two upcoming elections. - Government Buyer: - McHenry County Clerk, Procurement Division (Woodstock, IL) - Products/Services Requested: - Vote By Mail (VBM) ballot package fulfillment for approximately 40,000 ballots for the November General Election - Includes printing ballots on 80-pound Cougar White paper, compatible with ES&S DS-200, DS-850, and DS450 tabulators - Printing and inserting instruction sheets and personalized envelopes with Intelligent Mail barcodes - Assembling and mailing up to 5,000 VBM ballot packages per day, with an initial mailing of about 32,000 - Secure data management, daily reporting, and stringent quality control - Polling place ballot printing for approximately 150,000 ballots (November 2026) and 70,000 ballots (April 2027) - Ballots must be produced using the same stock and process as VBM ballots - Includes printing two sets of test deck ballots for pre-election testing - Mailing house services for VBM ballots, including data receipt, material procurement, assembly, mailing, and tracking - Data management and secure uploads, with daily logs and reporting - OEMs and Vendors: - No specific OEMs or vendors are named - Ballots must be compatible with ES&S tabulators (Election Systems & Software) - Unique/Notable Requirements: - All digital and printed materials must comply with ADA and WCAG 2.1 Level AA accessibility standards - Vendor must provide physical sample packets for evaluation - Secure handling of voter data and robust quality control processes - Ability to scale fulfillment to high daily volumes and provide detailed daily reporting

Description

McHenry County is soliciting proposals for Vote By Mail (VBM) ballot package fulfillment and Polling Place ballot printing services for the November 2026 General Election and April 2027 Consolidated Election. The vendor must be capable of printing ballots compatible with specified tabulators, managing data securely, and fulfilling up to 5,000 VBM ballot requests per day with an initial mailing volume of approximately 32,000. The scope includes printing ballots and inserts, procuring materials, mailing ballots, and providing detailed reporting and quality control. Additionally, the vendor will print polling place ballots and test decks, and must comply with applicable Illinois and federal statutes.

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