SAM #36C24226B0049

Renovation of CLC Recreation and Dining Area at James J. Peters VA Medical Center, Bronx, NY

This opportunity involves a major renovation project at the James J. Peters VA Medical Center in Bronx, NY, focused on the Community Living Center (CLC) Recreation and Dining Area. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 2, James J. Peters VA Medical Center - Scope of Work: - Comprehensive construction services for renovation of the CLC Recreation and Dining Area - Includes architectural, HVAC, plumbing, mechanical, electrical, sprinkler, and communication (telephone and data) systems - Installation of new flooring, ceiling, lighting, wall finishes, ADA-compliant restroom fixtures, storage spaces, HVAC systems, plumbing, electrical, and nurse call system - Repairs to the atrium area - Notable Requirements: - Compliance with VA specifications and design guides - Installation of ICRA (Infection Control Risk Assessment) hard barriers for infection control - Use of Autodesk Build Construction management platform - Adherence to all applicable codes and regulations - 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS Code 236220 - No specific OEMs, vendors, or part numbers are mentioned in the solicitation - Estimated construction cost is between $1 million and $5 million

Description

Page 4 of 4 THIS IS A PRE-SOLICITATION NOTICE ONLY Project No. 526-14-115; Renovate CLC Recreation and Dining Area at the James J. Peters VA Medical Center, Bronx, New York. CONSTRUCTION SERVICES Renovate CLC Recreation and Dining Area Scope of Work Statement of Work: This is a construction contract for the James J. Peters Veterans Affairs Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468 to furnish all supervision, labor, equipment, and material necessary to renovate the CLC Recreation and Dining Area in accordance with the plans and specifications. All work shall be completed in accordance with all published applicable local/state/federal/national codes, ordinances, and regulations, along with all related VA directives, design guides and manuals, and standards plus all VA requirements (federal or local) that are project specific to the documented scope of work on this site. Contractor must visit site and meet with Contracting Officer's Representative (COR) prior to bidding. Scope of Work: Construction services will include but are not limited to Architectural, HVAC, Plumbing, Mechanical, Electrical, Sprinkler and Communication (telephone and data), as well as other considerations, to renovate the dining area and recreation space on the 1st Floor of Building 106 Community Living Center (CLC). Install new flooring, ceiling, lighting, wall finish. Furnish existing bathrooms with new fixtures and finishes. Create a storage space for recreation materials. Install new HVAC, Plumbing, Mechanical, Electrical, Sprinkler and Communication (telephone and data) to support the new design. Include repairs to the atrium area as listed below: Modify sliding door operators so they don't open with unintended motion. Reseal all glass. Design flashing at the connection to the building to prevent leaks. Design for benches resistant to burns. Replace shade rollers. Replace heating and cooling system; provide direct digital control system integrated with existing. Replace lighting. Provide electrical receptacles as appropriate. Install a nurse call system. Repair windows. Replace metal panels throughout. Address drainage issues at the doorways to eliminate flooding. Replace quarry tile. Clean all brickwork. All work must be be compliant with VA specs and design guides located in the VA TILL (https://www.cfm.va.gov/til/). The C&A requirements do not apply, and a Security Accreditation Package is not required. PROJECT TASKS: Architectural Sunroom Remove existing sunroom assembly, replace with aluminum storefront window unit with insulated glazing and new vestibule with automatic entrance doors at opening in the former covered arcade wall openings. Install new standing seam metal roof, with gutter and downspout. Remove existing tile flooring and wood benches. Install new partition wall assembly over exposed masonry work; perimeter walls to be insulated. Install new floor and suspended acoustical ceiling system. Install exterior trench drawing at location of new vestibule entrance; connect to existing storm system. Remove the sunroom low-height wall and slab. Restrooms Replace existing toilets and urinals with ADA fixtures with motion sensor flush valve. Replace existing wall-mounted sinks with countertop-mounted sinks with motion sensor faucet and mixing valves. Add new toilet stall grab bars (per ADA requirements), toilets, and urinal screens. Add motion sensor hand dryers. Replace existing baseboard heater with more efficient unit. Floor and wall tile to remain; walls to be repainted; option to replace tile work pending project cost estimates. Replace urinal flush valves with motion sensor fixtures. CLC Room Remove existing aluminum storefront window separation sunroom and CLC space. Remove existing casework, VCT flooring, glass block wall assembly, suspended ceiling assembly, lighting, and all existing wall décor. Remove existing housekeeping, recreational therapy office, operable partition wall, and dietitian room. Existing electrical room to remain. Install electric door hold openers for CLC entrance door (to be coordinated with existing fire alarm system); revise existing egress hardware as required. Relocate fish tank to 2nd floor. Kitchen/Dining Provide full-size refrigerator, storage for trash collection, and food warming cart(s). Creative Arts Eliminate proposed wall adjacent to existing electrical closet to maintain access to Corridor 1A7. Library/Study Computer Stations Modify computer station to incorporate concealed (lockable) storage for the CPU units. Provide countertop space for printer/copier equipment. Provide a PAC computer workstation adjacent to the general storage room. Salon Area Provide vanity sink at casework. Entertainment Area Maintain TV/entertainment zone, propose designs to also allow the area to serve as a performance area. Moveable platform stage (part of VA's FEE package). Relocate A/V equipment to proposed Sound Studio area. Provide ceiling-mounted projector and wall-mounted projection screen. Staff Office & Large General Storage Reconfigure staff office and adjacent general storage area to provide workstations for 4-6 people. Provide refrigerator in general storage for staff. Provide fixed (built-in) and open (VA furnished) shelving. Sound Studio Replace proposed lounge area with audio sound studio. Relocate A/V equipment to proposed Sound Studio area. Electrical Demolition: The existing electrical devices indicated on the electrical demolition plan shall be removed back to source, refer to electrical demolition plan for further information. Lighting Plan: Remove existing fluorescent lighting; replace with a multi-layered lighting scheme (combination emergency, task, and decorative lighting). All lighting to be on dimmers (except emergency lighting). Includes energy-efficient LED fixtures throughout the space, controlled via dimmer panel within the space, with occupancy sensors in storage rooms, bathrooms, and offices. Power Plan: New receptacles throughout the space, using existing panel boards to power the new lighting system and receptacles, reusing existing spare circuit breakers. Low voltage Systems: Include a junction box with ¾ empty conduit routed into the accessible ceiling space with bush conduit end and pull strings at each low voltage device. The low voltage contractor shall provide finish cover plates and wiring from device to existing equipment. Fully engineered shop drawings signed by licensed RCDD are required prior to work commencement. Mechanical/Plumbing Narrative Plumbing Demolition: Demolish all existing plumbing fixtures, branch piping for domestic hot and cold water, sanitary, and vent piping back to mains. Demolish any abandoned piping or equipment. New Work: All plumbing tie-ins shall be to where plumbing mains riser are located, in shafts. Install new floor-mounted, rear discharge toilets, lavatories, and urinals per plans. Install new hot water, hot water return, and cold domestic water, sanitary, and vent piping per plans, and make new connections to existing main risers. HVAC Demolition: Demolish all existing air grilles, registers, diffusers, branch ductwork, hot water branch piping, and terminal units serving the area of work. New Work: Install new terminal units, grilles, registers, diffusers, branch piping, and thermostats. Connect to existing supply and exhaust mains. Supply approximately 55-degree air with reheat, with reheat coils sized to prevent overcooling. Install a new return air fan and riser to increase return air back to the AHU. Provide a ducted return system with balancing dampers. Exhaust via existing connections; requirements will be minimal. Fire Protection Existing sprinklers and piping shall be added or relocated as necessary to accommodate the new floor plan and ceiling layouts. Sprinkler zones shall match smoke compartment boundaries. Systems shall remain in service at all times; outages require 48-hour notice. Phasing All work shall be coordinated with the VA COR. Required shutdowns shall be scheduled at least 4 weeks in advance. Equipment connections shall be verified prior to disruptions. Some work may need to be performed during off-hours. REQUIREMENTS: Safety/Site Control Install ICRA hard barriers for each phase of work for dust and infection control. Furnish and install temporary construction barrier walls with secure 45-minute rated access door and hardware. Maintain negative pressure machine on site. Abide by all policies such as safety, ID badges, security, etc. Alternate entrance must be secured at all times. Quality Control/Assurance Follow VA specifications and schedules. Inspect and install equipment per manufacturer instructions. Provide submittal log for all materials and equipment for approval prior to construction. Field verify all drawings for accuracy. Provide a spare parts list with pricing and warranties. Coordination and Housekeeping Plan Coordinate utility shutdowns with the COR at least 4 weeks prior. Maintain a clean work environment; use HEPA vacuum at the end of each work period. Re-clean if area is unacceptable until approved. Remove all trash and debris after final acceptance. Comply with all applicable codes and regulations. Deliverables MS project schedule within 45 days of NTP, including procurement and critical activities. Testing and Acceptance All equipment shall be tested prior to final acceptance; reports and documents must be provided to the COR. General Coordinate all work to minimize disruption. Provide rigging, hoisting, and moving of materials and equipment. Repair any damage caused by the contractor. Meet all applicable codes including EPA and OSHA. Remove all rubbish, tools, and surplus materials upon project completion. Include all implied necessary work for safe and satisfactory completion. Install materials in a neat, first-class manner; replace any unprofessional work at the VA COR's direction. All personnel must have VA-issued ID badges; anyone without will be asked to leave. No work outside scope without an approved change order. Site Conditions Coordinate all work with VA COR. This is an occupied facility. Confirm staging area with VA COR; it is unsecure. Leave no unsafe areas at the end of each day. Verify all conditions and dimensions prior to bidding. Address unforeseen conditions as they arise. Submittals Submit manufacturer/spec sheets, shop drawings, and other info for approval. Ensure materials are compatible with installation conditions. Cost Liability The VA Medical Center is not responsible for costs incurred in bid preparation. The contractor is responsible for personnel actions, licensing, and damages caused by their personnel. Protection of Work and Property The contractor shall protect all work and VA property from damage, making good any damage at their expense. Barricades, warnings, lights, and signs shall be used as necessary. Additional Work Additional related work may be proposed in writing and authorized via purchase order. Warranty The contractor guarantees all work against defects for one year from completion. Final inspection involves the Contractor, VA COR, Using Agency, and end users. Period of Performance The project duration is 300 calendar days from Notice to Proceed (NTP). Additional Requirements for Autodesk Build Platform Contractors must utilize the VISN 2 Autodesk Build Construction platform, with access and training provided at no cost. Tasks include requesting access, completing training within 12 days, and only using the platform for official communications. Staff changes must be reported within 2 days. Failure to meet these requirements may delay work. Additional Details NAICS Code: 236220. Estimated completion: 300 days. Set-aside: SDVOSB. Responsible bidders must be registered with SBA and SAM. The project is estimated between $1-5 million. The solicitation will be released around August 1, 2026, with details on bid submission and amendments on SAM.gov. Bids must be hard copies; no email or fax submissions. Questions should be directed to Patricia Cordero at patricia.cordero@va.gov. Responses are due by July 30, 2026, at 4 pm EST.

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