Worcester Worcester #CR-8766-M7

IEP Report Card Printing and Mailing Services for Worcester Public Schools

Worcester Public Schools is seeking a vendor to provide quarterly and summer Individualized Education Program (IEP) report card printing and mailing services for approximately 24,800 students annually. - Government Buyer: - City of Worcester, Worcester Public Schools, Purchasing Division - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Products/Services Requested: - Printing and mailing of IEP report cards (3-6 pages per student, #20 white paper) - Mail merge and address matching using unique student IDs - Generation of address sheets from Excel data - Duplicate mailings for students with multiple addresses - Proof sample preparation for approval before production - Delivery of all materials to student homes in Worcester, MA, within 5 days of file receipt - Unique or Notable Requirements: - Ability to handle variable page counts per student - Strict matching of student IDs to ensure correct mailings - Postage costs are excluded from the bid and paid separately by the school district - Contract is for one year, with two optional one-year renewals at the City's discretion - No price adjustments allowed during the contract term

Description

This solicitation is for the provision of quarterly and summer IEP report card printing and mailing services for Worcester Public Schools. The contract covers all costs for setup, printing (including envelopes, report cards, and supporting materials), and finishing, with postage paid separately by the school district. The estimated annual volume is 24,800 students, with each mailing requiring strict matching of student IDs and timely delivery within 5 days of file receipt. The contract is for one year with two one-year renewal options at the discretion of the City of Worcester.

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