SAM #36C26126Q0947

Procurement of Carl Zeiss Atlas 500 Corneal Topographers for VA Northern California Facilities

The Department of Veterans Affairs, Network Contracting Office 21 is procuring four Carl Zeiss Meditec Atlas 500 Corneal Topographers for multiple VA facilities in Northern California. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 21, VA Southern Nevada Healthcare System - OEMs and Vendors: - Carl Zeiss Meditec USA, Inc. (OEM) - PROAIM Americas, LLC (authorized distributor) - Products Requested: - Four Atlas 500 Corneal Topographer Devices (part number: 000000-2504-6821AT500IT) - ZEISS PC Workstation with preinstalled Atlas 500 Operator Software (part number: 000000-2504-68220WKSTUS) - Instrument Table IT 1060.I with Monitor Bracket (part number: 000000-2504-68230T1060I) - Sliding Keyboard Tray (part number: 000000-2504-68230ACCSKS) - Forum-DICOM Interface License (part number: 000000-2244-88640FCZDIC) - Installation, Training, One Year Manufacturer Warranty, Digital Manuals (part number: 266002-1150-893) - Services Requested: - Delivery, installation, and on-site training for each system - One-year manufacturer warranty for each device - Unique Requirements: - Equipment must be compatible with both DICOM and Zeiss FORUM platform for secure data sharing across VA locations - Only the Atlas 500 model meets the VA's interoperability and data security needs - PROAIM Americas, LLC is the sole authorized distributor for these products to the Government - Installation and training must be coordinated with VA points of contact at each facility - Delivery and installation required within 2-4 weeks after order receipt - Warranty period is twelve months from acceptance

Description

This is a notice of intent to sole source a contract under the authority of RFO FAR 12.102, only one source being available to meet the Government’s need.  The contract is estimated for final completion by 10/15/2026.

The North American Industrial Classification System (NAICS) code for this procurement is 339112, Surgical and Medical Instrument Manufacturing, with a small business size standard of 1,000 employees.  The PSC is 6515 for Medical and Surgical Instruments, Equipment, and Supplies.

The Department of Veterans Affairs intends to solicit a  firm fixed price order for Atlas 500 Corneal Topographers with Accessories, Delivery, Installation and training with PROAIM Americas, LLC, 16024 Manchester Rd Ste 200, Ellisville, MO 63011-2195. There are no other sources that will satisfy agency requirements for the necessary equipment.  Only the Altas 500, manufactured by Carl Zeiss Meditec USA, Inc., is compatible with both DICOM and FORUM (a proprietary platform of Zeiss) as required to allow data sharing across locations for increased Veteran Health Information privacy and increase patient safety by allowing different local clinics an automated way to share data.  Zeiss has authorized only PROAIM to distribute the necessary products and services to the Government.

Any responsible source that feels it is capable in performing this requirement may submit a quote for the listed items from the solicitation and describe and/or submit documentation to support your capabilities.  The response will be considered by the agency.  Responses should be submitted to Leah Smith at leah.smith@va.gov no later than Thursday, July 23, 2026, at 11:00 AM Pacific Time, to be considered. The Government will not pay for information submitted. Any responses received will only be considered for the purposes of determining whether to conduct a competitive procurement in lieu of sole source contract described in this notice, and such determination shall be made at the sole discretion of the Government. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the requirement. If no responses are received, the government will proceed with the Sole Source acquisition.

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