SAM #36C24526Q0619

Procurement of Advanced Radiation Therapy QA Devices for Washington DC VA Medical Center

This opportunity is for the procurement of advanced radiation therapy quality assurance (QA) equipment for the Washington DC VA Medical Center. - Government Buyer: - Department of Veterans Affairs, 245-Network Contract Office 5, Washington DC VA Medical Center - Products/Services Requested: - Wireless RF IVD system with control module and PC software - Four channels, expandable to 52 channels - Includes VA TRM Software with Microsoft SQL patient database, automatic correction factors, Record and Verify interface, patient data encryption, login monitoring, event tracking, and audit control - Quantum Electrodynamics device medical QED semiconductor diodes - For electron radiation therapy, 3m cable/negative - Clinical diode detector for in-vivo dosimetry in radiation therapy - Real-time dose tracking for photon energy beams (6-12 MV), 3m cable/negative - Flat silicon diode detector for in vivo dosimetry and radiation therapy QA - For high-energy photon treatments (15-25 MV), 3m cable/negative - 6-12 MV specialized cylindrical semiconductor diode detector - Calibrated for intermediate megavoltage photon beams (6-12 MV), 3m cable/negative - MultiMet-Winston-Lutz device for single-isocenter multiple-met SRS treatments - Provides off-axis QA targets up to 7 cm off-axis within 0.1 mm accuracy; spherical targets (5 mm diameter) at precise locations - Quantities: - Each item is requested in a quantity of one - Unique/Notable Requirements: - All equipment is focused on advanced radiation measurement, in-vivo dosimetry, and precise QA for radiation therapy - Distributors must provide manufacturer authorization letters - Compliance with Buy American statutes and submission of a Buy American Certificate required - No fuel surcharges allowed - Evaluation based on technical acceptability, past performance, and best value - No specific OEMs or part numbers are named in the solicitation or attachments

Description

RFQ 36C245260618   This solicitation is for the purchase of a Radiation ISO dosing QA device Solution at Washington DC VA Medical Center.  This solicitation is unrestricted.  NAICS is 334519 and PSC is 6525.  All quoters shall submit a completed SF1449 to the email address in the Combined Synopsis Solicitation. The Government will formulate its offer from the information submitted.  Quoters are allowed to submit more than one quote to the solicitation.   This solicitation closes on Wednesday, July 22, 2026, at 12:00pm EST.  Late submissions will not be accepted.    Please fill out sections:  Section A  Blocks: 11,12, and 17a: Company name, address, Code (cage code), Facility code (DUN s/samUEI #), Phone, and UEI.  Section B  B.1 CONTRACT ADMINISTRATION DATA (Name of company, POC, Email, Phone number)  B.2 PRICE/COST SCHEDULE- ITEM INFORMATION  B.3 DELIVERY SCHEDULE- how long for delivery (i.e., estimated Date, days, or ARO)  Excel Spread sheet that is provided. The submission of the excel sheet- RFQ Line-item worksheet-attachment is mandatory for this RFQ.   This solicitation has incorporated clause 52.247-34 F.O.B. Destination. Only quotes that are submitted FOB Destination will be considered; accordingly, any quote submitted FOB Origin or FOB Destination Prepaid and Ship will be considered noncompliant, and the vendor will be disqualified.  The Government reserves the right to one-on-one discussions with quoters to clarify any information given.  The Government reserves all rights to award all or none.  This RFQ is for a single award.  The Government reserves the right to exchanges/ discussions with Best-Suited Contractor  Once the Government determines the contractor that is best-suited (i.e., the apparent successful contractor), the Government reserves the right to communicate with only that contractor to address and remaining issues, if necessary, and finalize a task order with that contractor. These issues may include technical and price.  ****************************IMPORTANT*************************************  If the quoter is a distributor and not the manufacturer, a signed 2025 or earlier letter of distribution/ authorization from manufacturer is required for all quoters; accordingly, a failure to supply distribution/ authorization letter the quoter will be considered noncompliant and the vendor will be disqualified.   *************************IMPORTANT****************************************  52.225-1 BUY AMERICAN SUPPLIES and 52.225-2 BUY AMERICAN CERTIFICATE are included in the solicitation the BUY AMERICAN CERTIFICATE must be filled and submitted with your quote.  The Buy American Certificate shall be filled out! Failure to do so will result in the quoter being found non-compliant and eliminated from the competition. (Certificate is in Section E)  This solicitation will use a 20% evaluation factor added to large business and/ or a 30% evaluation factor added to small business if there is a domestic offer that is not the low offer. The restrictions of the Buy American statute apply to the low offer. See FAR 25.106 Determining reasonableness of cost.  The evaluation will be the technically/implementation acceptable, past performance to come up with the best value for the Government.  Fuel surcharges will not be accepted on quotes or on invoices at the time of billing. Fuel surcharges will make the quote non-compliant with the RFQ. 

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