SAM #36C25626Q0975

Sole Source Service Plan Agreement for MOSAIQ Software Maintenance and Support at Overton Brooks VAMC

This notice announces a sole source procurement by the Department of Veterans Affairs, Network Contracting Office 16, for a Service Plan Agreement with ELEKTA INC. covering software maintenance and support for the MOSAIQ Record & Verify system at Overton Brooks VA Medical Center's Radiation Oncology Service Line in Shreveport, LA. - Sole source, firm-fixed price contract with ELEKTA INC. (OEM) - Covers full remedial maintenance, technical support, software upgrades, and updates for the MOSAIQ system and related interfaces - Includes support for DICOM Virtual Sim, Linac, MLC/IMRT, ESI Interfaces, IQ Server Software, MOSAIQ Application, Procedure Management, RO, Resource Scheduling, and SYNERGISTIQ - Service plan includes management reviews, hardware/software safety releases, remote and phone/email support, alerts, data dictionary, database refresh, test server maintenance, and Elekta Care Community support - Contract period: Base year (Oct 1, 2026 – Sep 30, 2027) plus four 12-month option years (potential total: 5 years) - No other vendors or OEMs identified; ELEKTA INC. is the only responsible source for this specialized requirement - NAICS code: 541511 (Custom Computer Programming Services) - No specific part numbers or product quantities listed; requirement is for ongoing software maintenance and support services

Description

Notice of Intent to Sole Source

The Department of Veteran Affairs (VA), Network Contracting Office 16 located in Houston, Texas 77056 in support of the Overton Brooks VA Medical Center in Shreveport, LA intends to negotiate a sole source Firm-Fixed Price contract as a single award for procurement titled: Service Plan Agreement for Software Maintenance and Support of the MOSAIQ Record & Verify system at the Overton Brooks VA Medical Center, Radiation Oncology Service Line located at 510 E. Stoner Ave, Shreveport, Louisiana 71101 with ELEKTA INC. This is for a base period of twelve (12) months, with four (4) additional, 12 month option periods to be exercised at the discretion of the government; and, in accordance with 41 U.S.C. §3304(a)(1) as implemented by FAR 6.302-1 only one responsible source and no other supplies or services will satisfy agency requirements. See attached document and Draft Scope of Work.

This is not a request for competitive offers and no solicitation is available. Market research has determined that the supply/service is highly specialized, only available from the original source without an unacceptable delay or duplication of cost and no other type of items will satisfy agency requirements. The government intends to award the contract with an anticipated date of 1 October 2026 to ELEKTA INC. 400 Perimeter Center Terrace, Ste 50., Atlanta, GA 30346 UEI: KASJPKCN5BM8. The intended procurement will be classified under North America Industry Classification System (NAICS) 541511 Custom Computer Programming Services with a small business size standard of $34.0 million.

THIS NOTICE OF INTENT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement no later than the date/time indicated below. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Interested parties are encouraged to furnish information by email only with RESPONSE TO NOTICE OF INTENT TO SOLE SOURCE 36C25626Q0975 in the subject line. All documents submitted will not be returned. Responses to this notice must be supported with clear and substantial evidence to basically be able to provide the services outlined in this notice (see attachment) and sent via email to Jeneice Matthews, jeneice.matthews@va.gov NO LATER THAN July 20, 2026 at 4:00PM Central Standard Time.

Additional Links:Department of Veterans Affairs

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