Owasso Civicplus #2026.07.15_RFP City wide HVAC Preventative Maintenance Services

Owasso Citywide HVAC Preventive Maintenance for 23 Facilities (Multiple OEMs)

The City of Owasso, Oklahoma is seeking qualified vendors to provide comprehensive HVAC maintenance services for 23 city facilities. - Government Buyer: - City of Owasso, Facilities Maintenance Office - OEMs (Original Equipment Manufacturers) prominently featured: - Lennox - Daikin - Trane - Mitsubishi - Goodman - York - Carrier - Rheem - Am. Standard (American Standard) - Camus - Lochinvar - Marley - Space-Ray - Nortek - Titus - Guardian - Bard - ICP - Addison - Green Heck - Climatemaster - Solaronics - Dayton - Reznor - Products/Services Requested: - Bi-annual (fall and spring) preventive maintenance for a wide range of HVAC equipment, including: - Condensing units, furnaces, boilers, mini-splits, rooftop units, package units, VAV boxes, fan terminal units, air handlers, and heaters - Notable part numbers and models from major OEMs (see product line items for details) - Air filter supply and replacement included - Maintenance scope includes inspection, cleaning, testing, adjustment, repairs, and detailed reporting - Unique/Notable Requirements: - Service must be performed by licensed, qualified technicians - Strict scheduling and coordination with city staff (48-hour advance notice) - Completion of city-provided service logs at each visit - Written estimates required for any recommended repairs - Monthly submission of detailed service reports and itemized invoices - Maintenance covers all parts, labor, and materials - Equipment list includes a diverse inventory from multiple leading HVAC OEMs - Facilities covered include City Hall, Fire Stations, Police Headquarters, Animal Control, Community Center, Golf Clubhouse, Public Works, Parks, and more

Description

The City of Owasso is soliciting proposals from experienced and qualified vendors to provide maintenance services for HVAC equipment located throughout 23 city facilities. The scope includes mechanical systems inspection and preventative maintenance twice a year, in the fall and spring seasons, with all parts, labor, and materials included. The contractor must coordinate service work with Facilities Maintenance staff and complete city-provided service logs at each service call. Detailed service reports and itemized invoices must be submitted monthly for payment processing.

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