SAM #FA460026Q0083

Rental of Fuel-Operated Golf Carts and Utility Vehicles for Offutt AFB Air Show

The U.S. Air Force at Offutt Air Force Base is seeking rental of fuel-operated golf carts and utility vehicles to support the 2026 Defenders of Freedom Air & Space Show. - Government Buyer: - U.S. Air Force, Offutt Air Force Base - Products/Services Requested: - Rental of 67 fuel-operated golf carts and utility vehicles, including: - 27 four-passenger golf carts (9 + 18 units) - 11 unspecified fuel-operated golf carts - 4 two-passenger golf carts or utility vehicles with beds - 6 six-passenger golf carts - Delivery, staging, retrieval, and fuel provision for all vehicles - On-call maintenance support with rapid response (within 1 hour) - Vehicle replacement if any unit becomes non-functional - Coordination with Air Show representatives - OEMs and Vendors: - No specific OEMs or vendors are named; offerors may propose any suitable manufacturer - Unique/Notable Requirements: - All vehicles must be fuel-operated (not electric) - Maintenance support must be available with a 1-hour response time during the event - Vehicles must be delivered before the event and picked up after its conclusion - Contractor must provide immediate replacement for any non-functional vehicle

Description

Instructions to Offerors—Commercial Products and Commercial Services

(a) Submission of offers. Submit offers to the Contracting Office at or before 23 July 2026 at 11:00 AM CDT. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(7) The offeror shall submit one copy of the completed pricing in accordance with the CLIN structure on page 3 of this solicitation.

(8) The offeror shall submit, in no more than 5 pages, a plan describing how they will meet the requirements outlined in the Statement of Work (SOW). The plan shall include the specifications of the various golf carts requested to show how each matches the requirements outlined in the Statement of Work.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Explanations for Unsuccessful Quoters. The government will provide a brief explanation of the award decision that explains why the unsuccessful quoters was not selected in accordance with RFO 12.301(b). If an award notice is not posted to the GPE, the information required at RFO 5.301(c) will also be provided.

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