City of Elgin Ionwave #RFP 26-029

City of Elgin Solicits Employee Engagement Survey Services

The City of Elgin Human Resources Department is seeking proposals for a comprehensive Employee Engagement Survey to assess and improve workforce morale, retention, productivity, and organizational culture. - Government Buyer: - City of Elgin, Human Resources Department - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Products/Services Requested: - Employee Engagement Survey services, including: - Survey design and instrument development - Pre-survey communication planning - Survey administration and data collection - Data analysis and reporting - Post-survey action planning - Training and knowledge transfer - Project management and meetings - Post-survey communication plan - Optional add-ons: focus groups and translation services - The survey will cover approximately 750 full-time and 423 part-time employees across all city departments - Unique or Notable Requirements: - Proposals must include detailed methodology, project plan, cost, and references - Compliance with City of Elgin affirmative action, equal employment, and sexual harassment policies is required - Submission of specific forms (e.g., Employee Utilization Form, Equal Employment Written Commitment, Certificate of Insurance) - Compliance with all applicable state and local laws, including prevailing wage and legal status of employees - Local business preference policies may apply - Proposals must be submitted electronically via the city's procurement portal; paper or email submissions will not be accepted

Description

The City of Elgin is soliciting proposals for the design and conduct of a comprehensive employee engagement survey. The project includes providing actionable recommendations based on the survey results. Proposals must be submitted electronically via the City of Elgin's web portal by July 29, 2026, at 3:00 pm CT. The City reserves the right to reject any or all proposals or waive informalities if deemed in the city's best interest. Questions about the scope or submission requirements should be directed to the Purchasing Officer, Nickon Etminan.

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