SAM #36C26226Q1173

VA Prescott Healthcare System seeks evacuation chairs and accessories for emergency preparedness

The Department of Veterans Affairs, Network Contracting Office 22, is seeking information from potential sources for the supply and installation of evacuation chairs and accessories for the VA Prescott Healthcare System. - Government Buyer: - Department of Veterans Affairs - Network Contracting Office 22 - VA Prescott Healthcare System - OEMs and Vendors: - Stryker (primary OEM referenced for chair equivalency) - Vendors must be OEMs or authorized dealers/distributors, with manufacturer authorization required - Products/Services Requested: - 20 evacuation chairs equivalent to Stryker Model 6254-000-000 - Each chair must include: - Foot rest - Aggressive stair-tread track or equivalent mechanism - Wall bracket - Chair cover - Installation service for all equipment to ensure full operational status upon delivery - Unique/Notable Requirements: - All equipment must be brand new and fully operational upon delivery - Chairs must meet or exceed detailed safety, functional, and compliance specifications (including FDA and CE compliance, 500 lbs weight capacity, robust safety features, and ease of cleaning) - Strict anti-gray market policy: only OEMs or authorized dealers/distributors may respond, with proof of authorization required - Equipment must support emergency preparedness and patient safety standards

Description

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION. Submission of information about pricing, delivery, the market, and capabilities is highly encouraged and allowed under this RFI for planning purposes in accordance with (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 339112 (size standard of 1,000 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. STATEMENT OF WORK Background: The Northern Arizona VA Health Care System (VA Prescott Healthcare System) requires evacuation chairs to ensure safe and efficient vertical patient evacuation during emergencies. These chairs will support compliance with emergency preparedness standards and enhance patient safety during building evacuations. Scope: The contractor shall provide twenty (20) evacuation chairs with all necessary accessories and installation services. The chairs will be used for vertical evacuation and patient movement in multi-story facilities. Objectives: Deliver and install evacuation chairs that meet all specified requirements. Ensure all equipment is fully operational upon delivery. All equipment must be brand new. Place of Performance: NAVAHCS Warehouse, Building 165 500 North Hwy 89 Prescott, AZ 86313 Deliverables CLIN Item Description Qty UOM 00001 Evacuation Chair equivalent to Stryker Model 6254-000-000 20 EA 00002 Foot rest 20 EA 00003 Aggressive Stair-TREAD Track or equivalent mechanism 20 EA 00004 Wall Bracket 20 EA 00005 Chair Cover 20 EA Requirements: VAAR 852.212-71 Gray Market and Counterfeit Items Clause applies on this acquisition. No remanufacturers or gray market items will be acceptable. Vendor shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor or authorized reseller verified by an authorization letter or other documents from the OEM signed. The letter must either state specific product(s) quoted or that the quoter is an authorized distributor for all the manufacturer’s products. This letter must be on the manufacturer’s letterhead and contains the signature of an authorized official for the manufacturer. If the interested contractor fails to provide a signed letter from the OEM (unless the contractor is the OEM), the contractor’s response will be deemed non-responsive and will not be considered for award. NOTE: Potential quoters must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are “or equal,” a description of the salient characteristics is outlined below. It is the quoter’s responsibility to demonstrate its quote meeting the salient physical and functional characteristics included in this solicitation. If the quote does NOT demonstrate this, the offer will be considered non-responsive. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can satisfy the requirement by providing the brand name or equal to the supplies being requested. Salient/Functional Characteristics: Must have built-in stair tracks or a similar mechanism to allow for safety and controlled stair descent. Must feature robust wheels with omni-directed capability to facilitate easy transport across different types of terrain. Must be foldable for minimal space usage and quick deployment. Must be portable, not exceeding 30 pounds (13.6 kg) in weight to ensure ease of transport and maneuverability. Must have a sturdy frame; made of high-strength aluminum or similar durable material to withstand heavy use and harsh conditions. Must have a padded seat and backrest to provide comfort during transportation. Must have footrests for patient comfort during transport. Must have wall mounts & covers for secure and clean storage. Must have dual wheel locks to prevent unintended movement. Must have adjustable high-strength safety passenger restraint straps to secure patients during transport. Must have extendable handles for both front and rear operators, ensuring a firm and comfortable grip during transport. Must have positive action locking mechanism that ensures stability during use. Must meet weight capacity of a minimum of 500 lbs. (227 kg). Must be equipped with a reliable and easy-to-use braking system to ensure safety and control during transport. Must meet all safety and compliance standards CE, FDA. Must be able to easily clean and disinfect with removable cushions or pads. Must be fully operational upon delivery; otherwise, it is the contractor's responsibility to complete installation after the delivery. The list of DRAFT characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required. If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: Submit your capabilities statement illustrating how your organization can/cannot meet the list of SOW requirements. For instances where your company cannot meet the SOW requirement(s), please explain. For instances where your company can meet/exceed each requirement, please show how. Review the list of SOW requirements and provide any additional feedback or suggestions. If none, reply as N/A. Indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. Is your company considered small under the NAICS code identified in this RFI? Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services? If you are a large business, do you have any designated/authorized distributors? If so, provide their company name, telephone, point of contact, and size status (if available). If you are a small business and an authorized distributor/reseller for the items identified above, do you alter, assemble, or modify the items requested in any way? If yes, state how and what is altered, assembled, or modified. Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6? Are the items you are providing considered Commercial Off-The-Shelf (COTS) items as defined in FAR Part 2.101? Non-Manufacturer Rule: Can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company provide a product from a small business manufacturer or processor, not exceed 500 employees, primarily engage in retail or wholesale trade, and take ownership of the items? Does your product conform to the requirements of the Buy American Act? What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate. What is the estimated lifespan of your solution? What support/services does that entail? Does your proposed equipment have FDA clearance? Please specify which clearances have been obtained. Does your organization offer a leasing solution? Please elaborate. Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, provide the contract number(s). If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or other Federal contract holder, are all items/solutions available on your schedule/contract? State if all or some items are available. General pricing of your products/solutions is encouraged. Pricing will be used for market research only and not for award evaluation. Provide your SAM.gov Unique Entity ID/Cage Code number. Responses should be submitted via email to Hestia.Sim@va.gov. Telephone responses will not be accepted. The deadline for responses is Thursday, July 23, 2026, by 10AM Pacific Local Time. All responses to this Sources Sought/RFI will be used for planning purposes only. Responses are not a request to be added to a bidders list or to receive a solicitation. If further RFIs or solicitations are issued, interested parties must respond separately to each posting according to its specifications.

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