Coachella Valley Public Cemetery District Cvpcd #DDLM Stage Proposal

Turnkey Stage and Production Services for Dia de los Muertos Event – Coachella Valley Public Cemetery District

This opportunity involves the procurement of turnkey entertainment stage and technical production services for the annual Dia de los Muertos event hosted by the Coachella Valley Public Cemetery District in Riverside County, California. - Government Buyer: - Coachella Valley Public Cemetery District (CVPCD), a special district in Riverside County, CA - Products and Services Requested: - Temporary entertainment stage with a minimum footprint of 1,800 square feet - Roof and truss structure for stage - Stage lighting system suitable for evening performances (functional wash and presentation lighting) - Audio reinforcement system including FOH PA, mixer, up to 5 microphones, stands, cabling, and basic stage monitor capability - LED video display, minimum size 10.5' x 6.3', visible from 100 feet - 100% generator-based temporary power generation and distribution for all production systems - Technical staffing: audio technician, lighting operator, video/display support, setup and breakdown crew - Equipment setup, operation during event, and breakdown/removal - Permitting coordination with Riverside County and provision of all required structural engineering documentation - Unique or Notable Requirements: - All power must be generator-based due to site constraints - Compliance with Riverside County permitting, safety, and noise regulations - All temporary structures must meet county structural and engineering requirements - Event is a large community cultural gathering, but production is scaled for a respectful, non-concert environment - Optional enhancements (e.g., larger LED displays, enhanced lighting) may be proposed separately - No specific OEMs for equipment are named in the documents; vendors may propose suitable professional-grade solutions - The contract term is two years with an optional one-year extension, with services provided annually for the event

Description

The Coachella Valley Public Cemetery District is soliciting proposals for turnkey entertainment stage and technical production services for its annual Dia de los Muertos commemoration event. The services include providing a temporary entertainment stage, lighting, sound, video display, power generation, technical staffing, setup, operation, permitting coordination, and breakdown. The event is a cultural and commemorative gathering held annually on November 2, with attendance exceeding 5,000 individuals, though active audiences near the stage are smaller. The initial contract term is two years with an optional one-year extension.

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