SAM #36C24426Q0710

Re-key and Replacement of CoreMax BEST A2 Systems at Wilmington VA Medical Center

This opportunity is for re-key services at the Wilmington VA Medical Center and affiliated clinics, managed by the Department of Veterans Affairs, Network Contracting Office 4 (NCO 4). - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 4 (NCO 4), Regional Procurement Office East, Lebanon VA Medical Center - Wilmington VA Medical Center - OEMs and Vendors: - CoreMax BEST A2 (Original Equipment Manufacturer for interchangeable core systems) - Products/Services Requested: - Complete replacement and re-keying of CoreMax BEST A2 Interchangeable Core (IC) systems across Wilmington VAMC and Community-Based Outpatient Clinics (CBOCs) - Production and distribution of new keys (including 20% attic stock) - Pre-project assessment of all doors, cores, locks, and hardware - Lock system database update and validation - Secure collection and off-site disposal of removed hardware with destruction certificates - 24/7 emergency locksmith support - Unique or Notable Requirements: - Personnel must be fully trained and experienced with BEST A2 IC systems - 100% accuracy and functionality required for all installed cores and keys - Compliance with VA security policies, OSHA, federal, and environmental regulations - Contractor must provide all necessary equipment and materials - Secure handling, chain-of-custody, and documentation for all keying components - Deliverables include assessment reports, updated database, and destruction certificates - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - Period of Performance: - Approximately six months, with standard work hours Monday to Friday, 8:00 AM to 4:30 PM, and 24/7 emergency response capability

Description

Description This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. This Solicitation number 36C24426Q0710 is being issued as a Request for Quote (RFQ). The Government anticipates awarding one Purchase Order resulting from this solicitation. This acquisition is set-aside as 100% to service-disabled veteran owned small business (SDVOSB). Any SDVOSB responding to this solicitation must complete, sign, and return the full VAAR clause at 852.219-75 in order to be considered for evaluation and award. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information is at: http://www.sam.gov. Confirmation of SAM registration will be validated prior to awarding a contract. The Veterans Integrated Service Network 04 (VISN4) has a new requirement at Wilmington VA Medical Center for Re-key Services as listed in the Performance Work Statement (PWS), Attachment A. The Contractor shall provide all necessary licenses, certifications, training, and requirements cited in the PWS. All work is to be performed in accordance with applicable federal, state, and local regulations or ordinances. All interested offerors shall provide a quotation for the following: Pricing Schedule, Attachment B. Place of Performance: Wilmington VA Medical Center. VISN-04 intends to award a Firm-Fixed Unit Price (FFUP) Purchase Order anticipated to begin: 08/01/2026 - 02/01/2027. Contracting Office Address: Department of Veterans Affairs Regional Procurement Office East Network Contracting Office 4 (NCO 4) Lebanon VA Medical Center 1700 South Lincoln Avenue Lebanon, PA 17042 Contracting Specialist: Britni Greenleaf Email: Britni.Greenleaf@va.gov Relevant Clauses and References 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services 52.252-2 Clauses Incorporated By Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: https://www.acquisition.gov/far-overhaul http://www.va.gov/oal/library/vaar/ (End of Clause) FAR Number and Titles NumberTitleDate 52.203-3GratuitiesAPR 1984 52.203-12Limitation on Payments to Influence Certain Federal TransactionsJUN 2020 52.203-17Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower RightsNOV 2023 <!-- Additional rows omitted for brevity --> Additional Clauses and Information Further clauses, definitions, and requirements are detailed in the original document, including security, personnel vetting, and compliance standards. All offerors must review and comply with these provisions. Submission Instructions Questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Quotes in response to this RFQ are due by 10:00 AM (EST), Wednesday, July 15. Submit via email to Britni.Greenleaf@va.gov. Please include "Solicitation Number 36C24426Q0710 Wilmington Re-Key Services" in the subject line. All submissions shall be 5MB or less. If larger, submit multiple emails labeled accordingly. Late submissions will be handled as per FAR 52.212-1(f). Questions must be submitted by 10:00 AM EST, Monday, July 6. Responses will be posted via an amendment on SAM.gov/Contract Opportunities at http://www.sam.gov. All proposals shall remain valid for 60 days from the response date. Proposal Requirements Attachment B: Price Schedule - complete and return. Statement regarding terms and conditions acceptance. Cover Letter with company details. Technical Capability addressing key personnel, experience, and compliance. Evaluation Factors The government will evaluate based on Price, Technical Capability, and Past Performance, as detailed in the attached evaluation criteria. Additional Links VA Homepage

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